## **Trustees' Annual Report for the period** 

Period start date Period end date Day Month Year Day Month Year 01 01 2023 31 12 2023 **From To** 

## Reference and administration details 

**Charity name** York Christian Youth Holidays 

**Other names charity is known by** YCYH 

**Registered charity number (if any)** 1186934 

**Charity's principal address** 35 Bramley Garth 

York **Postcode YO31 0NG** 

## **Names of the charity trustees who manage the charity** 


**----- Start of picture text -----**<br>
Dates acted if not for whole  Name of person (or body) entitled<br>Trustee name Office (if any)<br>year to appoint trustee (if any)<br>1 Tony Bower Chairman<br>Anthony Peter<br>2<br>Dean<br>Dianne Elizabeth  Secretary<br>3<br>Gamble<br>4 Andrew Hindle Treasurer<br>5 Helen Atkinson<br>**----- End of picture text -----**<br>


## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** 


**----- Start of picture text -----**<br>
Name Dates acted if not for whole year<br>N/A<br>**----- End of picture text -----**<br>


## **Names and addresses of advisers (Optional information)** 


**----- Start of picture text -----**<br>
Type of advisor Name Address<br>Independent Examiner Mr R W Woolley  35, Eastfield Lane, Dunnington, York,  YO19 5ND<br>FCA<br>Bank Lloyds Bank 2, Pavement, York, YO1 9LB<br>**----- End of picture text -----**<br>


## **Name of chief executive or names of senior staff members (Optional information)** 

## **Structure, governance and management** 

1 



**Trust Deed** 

Type of governing document 

CIO Constitution 

(eg. trust deed, constitution) 

Trust 

How the charity is constituted 

CIO Foundation - registered 13 December 2019 (eg. trust, association, company) 

Appointed by Trustees 

Trustee selection methods 

- (eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 

Trustees are selected who have sympathy with the aims and objectives of YCYH. 

You **may choose** to include additional information, where relevant, about: 

Trustees meet regularly to oversee the organisation of the YCYH annual Policies and procedures holiday at Whithaugh Park. The details of the holiday are managed by a adopted for the induction and team of carefully selected volunteers, training of trustees. 

We have a good relationship with Rock UK who own the park. structure and any wider We are passionate about the care of the young people in our trust and network with which the charity works. operate a Child Protection Policy that is updated annually. 

Relationship with any related parties. 

major risks and the system and procedures to manage them. 

## **Objectives and activities** 

To advance the Christian faith for the benefit of children and young people in accordance with our statement of faith. 

**Summary of the objects of the charity set out in its governing document** 

A 6 day holiday during summer for 11-16 year olds; A 5 day holiday during summer for 8-11 year olds; 

**Summary of the main activities in relation to these objects** 

## **Additional details of objectives and activities (Optional information)** 

2 



YCYH raises money for a special fund, which is used to support underprivileged children to take part in our events. 

You **may choose** to include further statements, where relevant, about: 

Policy on grantmaking 

Policy programme related investment 

We have a large team of enthusiastic volunteers involved in all our activities. They are carefully vetted, trained and supported in their work with the young people and our benefit significantly from the mentoring and enabling which is a key part of our organisation. 

- Contribution made by Volunteers 

## Achievements and performance 

**Summary of the main achievements of the charity during the year** 

YCYH ran 2 holiday camps in the summer: A 6 day camp for young people aged 11 to 16; A 5 day camp for young people aged 8 to 11; 

These involved a wide range of fun activities, for example, cricket; ten pin bowling; kayaking; games and crafts. There was also Christian teaching and the opportunity for young people to ask questions about a wide range of topics, and think about their own faith and relationship with Jesus. 

There were some behavioural problems with a small number of young people in the older camp, but these were dealt with well, and significant changes have been put in place to avoid anything similar happening next year. In general, the feedback from both the young people and leaders was positive and the trustees were pleased with how the holidays had gone. 

## **Financial review** 

**Brief statement of the** 

The Charity Trustees agreed that the charity should aim to have reserves of at least £10,000 in order to meet all of its liabilities. 

3 



Details of any funds materially
In deficit
Further finanGial review detsils Ioptional infom7ation)
YCYH'S prFncipal source of income is from payment for camp fees.
We also receive a number of donations from individuals and trusts which
enable us to subsidise ours fees to make the holidays a¢￿$stb1e to all
regardless of their circumstances.
Wo would like to th2nk everyone who has contributed to the work of
YCYH in the last year.
You may choose to include
additional information, where
relevant about..
The charity's principal
sources of funds (including
any fundraising).
How expenditure has
supported the key objectives
of the charity.
Investment policy and
objectives including any
ethical investment policy
adopted.
Other optional information
Declaration
Tho trustaas doclaro that they have approved the tTUSteès' report above.
Signed on behalf of the charity's trustees
Signaturels)
Full namels)
Posltlon leg secretaryi
chair. etcl
Tony Bower
Dianne Elizabeth Gamble
Chair
Secretary
Date
ki6-

## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF YORK CHRISTIAN YOUTH HOLIDAYS** 

I report to the trustees on my examination of the accounts of York Christian Youth Holidays (“the charity”) for the year ended 31 December 2023. 

This report is made solely to the charity’s trustees, as a body, in accordance with section 154 of the Charities Act 2011. My independent examiner’s work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body for my independent examiner’s work, for this report, or for the opinions I have formed. 

## **Responsibilities and basis of report** 

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). 

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner’s statement** 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 

2. the accounts do not accord with those records. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

## _R W Woolley_ 

Robert W Woolley BA(Hons), BFP, FCA, DChA 35 Eastfield Lane Dunnington YORK YO19 5ND 

26 October 2024 

5 



|**Notes**|**YORK CHRISTIAN YOUTH HOLIDAYS- RECEIPTS AND PAYMENTS ACCOUNT**<br>**FOR THE YEAR ENDED 31 DECEMBER 2023**<br>**Unrestricted**<br>**Restricted Fund**<br>**Total Funds**<br>**Funds**<br>**2023**<br>**2022**|**YORK CHRISTIAN YOUTH HOLIDAYS- RECEIPTS AND PAYMENTS ACCOUNT**<br>**FOR THE YEAR ENDED 31 DECEMBER 2023**<br>**Unrestricted**<br>**Restricted Fund**<br>**Total Funds**<br>**Funds**<br>**2023**<br>**2022**|**YORK CHRISTIAN YOUTH HOLIDAYS- RECEIPTS AND PAYMENTS ACCOUNT**<br>**FOR THE YEAR ENDED 31 DECEMBER 2023**<br>**Unrestricted**<br>**Restricted Fund**<br>**Total Funds**<br>**Funds**<br>**2023**<br>**2022**|**YORK CHRISTIAN YOUTH HOLIDAYS- RECEIPTS AND PAYMENTS ACCOUNT**<br>**FOR THE YEAR ENDED 31 DECEMBER 2023**<br>**Unrestricted**<br>**Restricted Fund**<br>**Total Funds**<br>**Funds**<br>**2023**<br>**2022**|**YORK CHRISTIAN YOUTH HOLIDAYS- RECEIPTS AND PAYMENTS ACCOUNT**<br>**FOR THE YEAR ENDED 31 DECEMBER 2023**<br>**Unrestricted**<br>**Restricted Fund**<br>**Total Funds**<br>**Funds**<br>**2023**<br>**2022**|**YORK CHRISTIAN YOUTH HOLIDAYS- RECEIPTS AND PAYMENTS ACCOUNT**<br>**FOR THE YEAR ENDED 31 DECEMBER 2023**<br>**Unrestricted**<br>**Restricted Fund**<br>**Total Funds**<br>**Funds**<br>**2023**<br>**2022**|
|---|---|---|---|---|---|---|
|||**FOR THE YEAR ENDED 31 DECEMBER 2023**<br>**Unrestricted**<br>**Restricted Fund**<br>**Funds**|||||
||||||||
||||**Unrestricted**<br>**Funds**|**Restricted Fund**|**Total Funds**||
||||||**2023**|**2022**|
||||||||
|2<br>Gifts/Donations<br>3<br>Whithaugh Park Fees & Activities<br>4<br>Inland Revenue Gift Aid Tax Reclaim/Other Income<br>**Receipts**|||602<br>28,286<br>-|240<br>-<br>-|842<br>28,286<br>-|1,608<br>25,483<br>891|
|**Total Receipts**|||**28,888**<br>**£**|**240**<br>**£**|**29,128**<br>**£**|**27,982**|
||||||||
|5<br>Whithaugh Park Expenditure<br>6<br>Office/Organisational Costs<br>7<br>Asset Purchases<br>8<br>Gifts<br>**Payments**|||35,176<br>1,563<br>-<br>-|510<br>-<br>-<br>-|35,686<br>1,563<br>-<br>-|29,860<br>1,488<br>-<br>-|
|**Total Payments**|||**36,739**<br>**£**|**510**<br>**£**|**37,249**<br>**£**|**31,348**<br>**£**|
||||||||
|9<br>Transfers between Funds<br>**Year Start Balance (Cash Funds Brought Forward)**<br>**Year Start Balance (ActiveFunds Brought Forward)**<br>**Year Start Balance (Lloyds Funds Brought Forward)**<br>**Excess of payments over Receipts / Receipts over Payments**|||(7,851)<br>5,000<br>10,248<br>-|(270)<br>(5,000)<br>9,782<br>-<br>-|(8,121)<br>-<br>20,030<br>-<br>-|(3,366)<br>-<br>22,856<br>540<br>-|
|**Year End Balances Carried Forward**|||**7,397**<br>**£**|**4,512**<br>**£**|**11,909**<br>**£**|**20,030**<br>**£**|



## **YORK CHRISTIAN YOUTH HOLIDAYS - STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31 DECEMBER 2023** 

||**Unrestricted**<br>**Funds**|**Restricted Fund**|**Total Funds**|**Total Funds**|
|---|---|---|---|---|
||||**2023**|**2022**|
||||||
|Active Funds<br>**Cash Funds at end of year**<br>Lloyds Funds<br>Cash|7,397<br>-<br>-|4,512<br>-<br>-|11,909<br>-<br>-|20,030<br>-<br>-|
|**Total Cash Funds**|**7,397**<br>**£**|**4,512**<br>**£**|**11,909**<br>**£**|**20,030**<br>**£**|
||||||
||**Unrestricted**<br>**Funds**|**Restricted Fund**|**Total Funds**||
||||**2023**|**2022**|
||||||
|Camp Fees Owed  2023 (2022)<br>10 Gift Aid due for donations 2023 (2022)<br>Whittaugh Park Deposit 2024 (2023)<br>**Other Monetary Assets**|660<br>345<br>335|-<br>-<br>-|660<br>345<br>335|-<br>195<br>-|
|**Totals**|**1,340**<br>**£**|**-**<br>**£**|**1,340**<br>**£**|**195**<br>**£**|
||||||
||**Unrestricted**<br>**Funds**|**Restricted Fund**|**Total Funds**||
||||**2023**|**2022**|
||||||
|Camp deposits paid in advance 2023 (2022)<br>**Liabilities**|-|-|-|60|
|**Totals**|**-**<br>**£**|**-**<br>**£**|**-**<br>**£**|**60**<br>**£**|



**Approved by the Trustees on 1st October 2024 Andrew Hindle Trustee and Treasurer** 

6 



## **Notes to the accounts for the year ended 31 December 2023** 

## **1. Accounting Policy: The accounts have been prepared on the receipts and payments basis.** 

|**RECEIPTS**|**Unrestricted**<br>**Funds**|**Restricted Fund**|**Total Funds**|**Total Funds**||
|---|---|---|---|---|---|
||||**2023**|**2022**|**Movement**|
|||||||
|**2. Gifts and Donations**<br>a) Individuals (Gift Aided)<br>b) Individuals (Not Gift Aided)<br>c) Charitable Trusts<br>d) Churches|600<br>2<br>-<br>-|-<br>240<br>-<br>-|600<br>242<br>-<br>-|780<br>240<br>508<br>80|(180)<br>2<br>(508)<br>(80)|
|**Subtotal**|**602**|**240**|**842**|**1,608**|**(766)**|
|||||||
|**3. Whithaugh Park 2023 (2022) Fees**<br>**XPLoRE 1/XPLORE**<br>a) Campers<br>b) Campers - Special fund transfer<br>c) Caterers<br>d) Caterers - Special fund transfer<br>e) Leaders<br>f) Leaders - Special fund transfer<br>g) Leaders - Young Children<br>h) Pastoral<br>i) Pastoral - Special fund transfer<br>j) Students<br>k) Students - Special fund transfer<br>l) Taskforce<br>m) Taskforce-Special fund transfer|13,730<br>510<br>625<br>-<br>4,425<br>-<br>-<br>-<br>-<br>-<br>-<br>1,965<br>-|-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-|13,730<br>510<br>625<br>-<br>4,425<br>-<br>-<br>-<br>-<br>-<br>-<br>1,965<br>-|11,735<br>830<br>355<br>-<br>3,340<br>-<br>-<br>-<br>-<br>-<br>-<br>2,430<br>-|1,995<br>(320)<br>270<br>-<br>1,085<br>-<br>-<br>-<br>-<br>-<br>-<br>(465)<br>-|
|<br>**_Subtotal_**|**_21,255_**|**_-_**|**_21,255_**|**_18,690_**|**_2,565_**|
|**XCiTE 1**<br>a) Campers<br>b) Campers - Special fund transfer<br>c) Caterers<br>d) Caterers - Special fund transfer<br>e) Leaders<br>f) Leaders - Special fund transfer<br>g) Leaders - Young Children<br>h) Pastoral<br>i) Pastoral - Special fund transfer<br>j) Students<br>k) Students-Special fund transfer|4,676<br>-<br>105<br>-<br>2,250<br>-<br>-<br>-<br>-<br>-<br>-|-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-|4,676<br>-<br>105<br>-<br>2,250<br>-<br>-<br>-<br>-<br>-<br>-|4,505<br>208<br>105<br>-<br>1,675<br>300<br>-<br>-<br>-<br>-<br>-|171<br>(208)<br>(0)<br>-<br>575<br>(300)<br>-<br>-<br>-<br>-<br>-|
|<br>**_Subtotal_**|**_7,031_**|**_-_**|**_7,031_**|**_6,793_**|**_238_**|
|**Outstanding/Advanced Fees**<br>a) Outstanding Fees For Previous Year<br>b) Advanced Fees For Following Year<br>c) Overpayments|-<br>-<br>-|-<br>-<br>-|-<br>-<br>-|-<br>-<br>-|-<br>-<br>-|
|<br>**_Subtotal_**|**_-_**|**_-_**|**_-_**|**_-_**|**_-_**|
|||||||
|**Subtotals**|**28,286**|**-**|**28,286**|**25,483**|**2,803**|
|||||||
|**4. Inland Revenue Gift Aid Tax Reclaim/Other Income**<br>a) Tax Claim 2022<br>b) Tax Claim 2021<br>c) Tax Claim 2020<br>d) Other|-<br>-<br>-<br>-|-<br>-<br>-<br>-|-<br>-<br>-<br>-|-<br>264<br>627<br>-|-<br>(264)<br>(627)<br>-|
|<br>**Subtotal**|**-**|**-**|**-**|**891**|**(891)**|
|**Total Receipts**|**28,888**<br>**240**||**29,128**<br>**27,982**||**1,147**|



6 



|**PAYMENTS**|**Unrestricted**<br>**Funds**|**Restricted Fund**|**Total Funds**|**Total Funds**||
|---|---|---|---|---|---|
||||**2023**|**2022**|**Movement**|
|||||||
|**5a. Whithaugh Park 2023 (2022) Expenditure**<br>a) Rock UK (Accommodation)<br>b) Fee Refunds/Cancellation/Bounced Cheques<br>c) Advertising<br>d) Catering<br>e) Rock UK (Centre Activites and Lifeguarding)<br>f) Craft<br>g) Laser Quest<br>h) Ten Pin Bowling<br>i) Trampolining<br>j) Paint Balling<br>k) Golf<br>l) Bouncy Castles<br>m) Silent Disco<br>n) Car park<br>o) Coach<br>p) Petrol/Diesel<br>q) Van/Minibus hire<br>r) Insurance<br>s) Bookstall<br>t) Equipment<br>u) First Aid<br>v) Prizes and gifts<br>w) Other<br>x) Restricted Fund/Jim McNaughton Fund<br>y) Overpayment/Refunds<br>z) Active Network Fees|13,452<br>274<br>-<br>3,874<br>8,724<br>289<br>-<br>394<br>438<br>840<br>-<br>-<br>180<br>-<br>3,400<br>468<br>220<br>-<br>-<br>380<br>8<br>129<br>-<br>-<br>-<br>1,771|-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>510<br>-<br>-|13,452<br>274<br>-<br>3,874<br>8,724<br>289<br>-<br>394<br>438<br>840<br>-<br>-<br>180<br>-<br>3,400<br>468<br>220<br>-<br>-<br>380<br>8<br>129<br>-<br>510<br>-<br>1,771|12,250<br>694<br>-<br>4,129<br>4,125<br>-<br>179<br>390<br>199<br>525<br>-<br>-<br>-<br>2<br>3,210<br>602<br>272<br>-<br>-<br>632<br>198<br>-<br>-<br>-<br>1,338<br>1,115|1,202<br>(420)<br>-<br>(255)<br>4,599<br>289<br>(179)<br>4<br>239<br>315<br>-<br>-<br>180<br>(2)<br>190<br>(135)<br>(52)<br>-<br>-<br>(253)<br>(190)<br>129<br>-<br>510<br>(1,338)<br>656|
|**Subtotal**|**34,841**|**510**|**35,351**|**29,860**|**5,491**|
|**5b. Whithaugh Park Deposits**<br>a) 2023 Deposits<br>b) 2024 Deposits|-<br>335|-<br>-|-<br>335|-<br>-|-<br>335|
|<br>**_Subtotal_**|**335**|**-**|**335**|**-**|**335**|
|**Subtotals**|**35,176**|**510**|**35,686**|**29,860**|**5,826**|
|||||||
|**6. Office/Organisational Costs**<br>a) Insurance<br>b) Disclosure Service-CCPAS<br>c) PayPal / Active Network Fees<br>d) Training<br>e) Mailing<br>f) Photocopying/Stationary<br>g) Website<br>h) Telephone<br>i) Publicity<br>h) Other<br>i)  Equipment|868<br>390<br>-<br>-<br>-<br>-<br>10<br>267<br>22<br>-<br>6|-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-|868<br>390<br>-<br>-<br>-<br>-<br>10<br>267<br>22<br>-<br>6|836<br>390<br>-<br>-<br>-<br>-<br>6<br>256<br>-<br>-<br>-|32<br>-<br>-<br>-<br>-<br>-<br>4<br>11<br>22<br>-<br>6|
|**Subtotals**|**1,563**|**-**|**1,563**|**1,488**|**75**|
|||||||
|**7. Asset Purchases**<br>a) IT Equipment<br>b) Other|-<br>-|-<br>-|-<br>-|-<br>-|-<br>-|
|**Subtotals**|**-**|**-**|**-**|**-**|**-**|
|||||||
|**8. Gifts**<br>a) Gifts to other organisations|-|-|-||-|
|**Subtotals**|**-**|**-**|**-**|**-**|**-**|
|||||||
|**Total Payments**|**36,739**|**510**|**37,249**|**31,348**|**5,901**|
|||||||
|**OTHER**|**Unrestricted**<br>**Funds**|**Restricted Fund**|**Total Funds**|||
||||**2023**|**2022**|**Movement**|
|**9. Transfers between Funds**<br>Gift received in previous year now identified as available to fund<br>general camp costs||||||
|||||||
|**10. Gift Aid due for donations 2023 (2022)**<br>2022<br>2023<br>**Total**|195<br>150<br>**345**|-<br>-<br>**-**|195<br>150<br>**345**|195<br>-<br>**195**|**150**|



7