2020-12-31-accounts - York Christian Youth Holidays

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YORK CHRISTIAN YOUTH HOLIDAYS

TRUSTEES’ ANNUAL REPORT AND RECEIPTS AND PAYMENTS ACCOUNT

FOR THE YEAR ENDED

31 DECEMBER 2020

(Registered Charity Number: 1186934)

YORK CHRISTIAN YOUTH HOLIDAYS

TRUSTEES’ ANNUAL REPORT AND RECEIPTS AND PAYMENTS ACCOUNT

FOR THE YEAR ENDED
31 DECEMBER 2020
CONTENTS
	Page
Trustees’ Annual Report	3 - 6
Independent Examiner’s Report	7
Receipts and Payments Account	8
Statement of Assets and Liabilities	8
Notes to the Accounts	9 - 10

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year 01 01 2020 To 31 12 2020

From

Reference and administration details

Charity name York Christian Youth Holidays

Other names charity is known by YCYH

Registered charity number (if any) 1186934

Charity's principal address 35 Bramley Garth York Postcode YO31 0NG

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
TonyBower	Chairman
Anthony Peter Dean
Dianne Elizabeth Gamble	Secretary
Andrew Hindle	Treasurer
Helen Atkinson		From Feb 2020
Patrick Willis

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
N/A

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of advisor Name Address
Independent Examiner	Mr R W Woolley FCA	35, Eastfield Lane, Dunnington, York, YO19 5ND
Bank	Lloyds Bank	2, Pavement, York, YO1 9LB

Name of chief executive or names of senior staff members (Optional information)

Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution) How the charity is constituted

CIO - Foundation

CIO

(eg. trust, association, company)

Trustee selection methods

Appointed by Trustees

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Policies and procedures adopted for the induction and training of trustees.
The charity’s organisational structure and any wider network with which the charity works.

Trustees are selected who have sympathy with the aims and objectives of YCYH.

5 Committee meetings were held during the year.

Annual holiday organised by YCYH uses Whithaugh Park, which is owned by Rock UK had to be cancelled in 2020 due to the Covid Pandemic.

YCYH operates a Child Protection Policy that is updated annually.

Relationship with any related parties.
Trustees’ consideration of major risks and the system and procedures to manage them.

Objectives and activities

To advance the Christian faith for the benefit of children and young people in accordance with our statement of faith.

Summary of the objects of the charity set out in its governing document

Summary of the main activities in relation to these objects

2 weeklong holiday during summer for 11-16 year olds; 3 five-day holidays during summer for 8 – 11 year olds; ReGenerate youth weekend for 11-16 year olds;

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

YCYH raises money for a special fund, which is used to support underprivileged children to take part in our events.

Policy on grantmaking
Policy programme related investment

Volunteers are involved in all our activities, including more than 100 participating as leaders on our holiday weeks.

Volunteers also help to organise and run our ReGenerate weekend.

Contribution made by Volunteers

Achievements and performance

Summary of the main achievements of the charity during the year

In February 2020 YCYH ran a ReGenerate weekend away at a School in York for young people aged between 11-16, with support from Rock UK and a large number of volunteer leaders. In total over 100 people either attended the event or volunteered.

As a result of the global pandemic, YCYH was not able to run the usual summer camps. Instead, a core team produced some material online to help children and young people discover who God is, deepen their understanding and love for him, and devote themselves to following him.

Financial review

Brief statement of the charity’s policy on reserves

The Charity Trustees agreed that the charity should aim to have reserves of at least £10,000 in order to meet all of its liabilities.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The charity’s principal sources of funds (including any fundraising).

YCYH’s principal source of income is from payment for camp fees. However we rely upon single donors/regular givers and gifts from trusts to ensure that we can subsidise fees to make the holidays accessible to all regardless of their circumstance. We would like to thank everyone who has donated to support the work of YCYH in the last year.

How expenditure has supported the key objectives of the charity.
Investment policy and objectives including any ethical investment policy adopted.

Other optional information

Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg secretary, chair, etc)	Tony Bower	Dianne Gamble
	Tony Bower	Dianne Elizabeth Gamble
	Chair	Secretary

Date 14[th] October 2021

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF YORK CHRISTIAN YOUTH HOLIDAYS

I report to the trustees on my examination of the accounts of York Christian Youth Holidays (“the charity”) for the year ended 31 December 2020.

This report is made solely to the charity’s trustees, as a body, in accordance with section 154 of the Charities Act 2011. My independent examiner’s work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body for my independent examiner’s work, for this report, or for the opinions I have formed.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the charity as required by section 130 of the Act; or
the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Robert W Woolley BA(Hons), BFP, FCA, MAAT, DChA MCMI 35 Eastfield Lane

Dunnington YORK YO19 5ND

14 October 2021

YORK CHRISTIAN YOUTH HOLIDAYS - RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2020

Notes Unrestricted Funds Restricted Fund	Notes Unrestricted Funds Restricted Fund	Notes Unrestricted Funds Restricted Fund	Total Funds 2020 2019	Total Funds 2020 2019
Receipts 2 Gifts/Donations 3 Whithaugh Park Fees & Activities 4 Regenerate 5 Inland Revenue Gift Aid Tax Reclaim/Other Income	4,947 11,610 2,245 488	1,108 - - -	6,055 11,610 2,245 488	11,137 39,855 2,657 591
Total Receipts	£ 19,289	£ 1,108	£ 20,397	£ 54,238

Payments 6a Whithaugh Park Expenditure 6b Whithaugh Park Deposits 7 Regenerate 8 Office/Organisational Costs 9 Asset Purchases 10 Gifts	16,140 - 2,773 1,673 - -	- - - - - -	16,140 - 2,773 1,673 - -	39,123 4,551 2,511 2,793 403 1,385
Total Payments	£ 20,586	£ -	£ 20,586	£ 50,766
Excess of payments over Receipts / Receipts over Payments Year Start Balance (Lloyds Funds Brought Forward) Year Start Balance (ActiveFunds Brought Forward) Year Start Balance (Cash Funds Brought Forward) (1,297) 13,898 - - 1,108 9,024 - - Year End Balances Carried Forward £ 12,601 £ 10,132			(189) 22,922 - - 3,473 19,349 - 100 £ 22,733 £ 22,922

YORK CHRISTIAN YOUTH HOLIDAYS - STATEMENT OF ASSETS AND LIABILITIES

	U	AS AT 31 DECEMBER 2020 nrestricted Funds Restricted Fund	AS AT 31 DECEMBER 2020 nrestricted Funds Restricted Fund	Total Funds 2020 2019	Total Funds 2020 2019
Cash Funds at end of year Lloyds Funds Active Funds Cash Float		12,583 18 -	10,132 - -	22,715 18 -	22,922 - -
Total Cash Funds	£	12,601	£ 10,132	£ 22,733	£ 22,922

	U	nrestricted Funds	Restricted Fund	Total Funds
				2020	2019

Other Monetary Assets Camp Fees Owed 2020 (2019) Gift Aid due for donations 2020 (2019) Whittaugh Park Deposit 2021 (2020)		- 632 -	- - -	- 632 -	- 303 4,551
Totals	£	632	£ -	£ 632	£ 4,854

	U	nrestricted Funds	Restricted Fund	Total Funds
				2020	2019

Liabilities Historic Van Hire Costs Camp deposits paid in advance 2021 (2020) Active Processing Fees		- 2,857 -	- - -	- 2,857 -	3,000 - -
Totals	£	2,857	£ -	£ 2,857	£ 3,000
Approved by the Trustees on 14th October 2021 Andrew Hindle Trustee and Treasurer

Notes to the accounts for the year ended 31 December 2020

1. Accounting Policy: The accounts have been prepared on the receipts and payments basis.

RECEIPTS	Unrestricted Funds	Restricted Fund	Total	Funds
			2020	2019

2. Gifts and Donations a) Individuals (Gift Aided) b) Individuals (Not Gift Aided) c) Charitable Trusts	2,529 418 2,000	- 1,108 -	2,529 1,526 2,000	1,160 6,377 3,600
Subtotals	4,947	1,108	6,055	11,137

3a. Whithaugh Park 2020 (2019) Fees XPLoRE 1/XPLORE a) Campers b) Campers - Special fund transfer c) Caterers d) Caterers - Special fund transfer e) Leaders f) Leaders - Special fund transfer g) Leaders - Young Children h) Pastoral i) Pastoral - Special fund transfer j) Students k) Students - Special fund transfer l) Taskforce m)Taskforce - Special fund transfer	5,465 - - - - - - - - - - 1,365 -	- - - - - - - - - - - - -	5,465 - - - - - - - - - - 1,365 -	14,870 210 460 - 2,890 - - 280 - 980 - 3,150 -
*Subtotal*	*6,830*	-	*6,830*	22,840
XCiTE 1 a) Campers b) Campers - Special fund transfer c) Caterers d) Caterers - Special fund transfer e) Leaders f) Leaders - Special fund transfer g) Leaders - Young Children h) Pastoral i) Pastoral - Special fund transfer j) Students k)Students - Special fund transfer	3,120 - - - - - - - - - -	- - - - - - - - - - -	3,120 - - - - - - - - - -	4,600 330 200 - 1,820 - - 230 - 115 -
*Subtotal*	*3,120*	-	*3,120*	7,295
XCiTE 2 a) Campers b) Campers - Special fund transfer c) Caterers d) Caterers - Special fund transfer e) Leaders f) Leaders - Special fund transfer g) Leaders - Young Children h) Pastoral i) Pastoral - Special fund transfer j) Students k)Students - Special fund transfer	1,260 - - - - - - - - - -	- - - - - - - - - - -	1,260 - - - - - - - - - -	4,620 - 200 - 1,540 - - 230 - 115 -
*Subtotal*	*1,260*	-	*1,260*	6,705
Outstanding/Advanced Fees a) Outstanding Fees For Previous Year b) Advanced Fees For Following Year c)Overpayments	400 - -	- - -	400 - -	1,295 - -
*Subtotal*	*400*	-	*400*	1,295

3b. Whithaugh Park Activities & Additional Income a) Campers Activities - additional income (XPLoRE) b) Campers Activities - Zipwire (XPLoRE) c) Campers Activities - additional income (XPLoRE - Special Fund) d) Craft/Coffee Shop e) Bookstall f) Other	- - - - - -	- - - - - -	- - - - - -	1,274 422 - - - 24
*Subtotal*	-	-	-	1,720

Subtotals	11,610	-	11,610	39,855

4. Regenerate a) Camper Fees b) Taskforce Fees c) Leader Fees d) Foodstall Income e) Regenerate Weekend Fees in advance f)Regenerate Weekend Fees in arrears	1,745 170 330 - - -	- - - - - -	1,745 170 330 - - -	1,755 535 320 - 47 -
Subtotals	2,245	-	2,245	2,657

RECEIPTS Continued	Unrestricted Funds	Restricted Fund	Total 2020	Funds 2019
5. Inland Revenue Gift Aid Tax Reclaim/Other Income a) Tax Claim 2019 b) Tax Claim 2020 c)Other	303 - 185	- - -	303 - 185	564 - 26
Subtotals	488	-	488	591

Total Receipts	19,289	1,108	20,397	54,239
PAYMENTS	Unrestricted Funds	Restricted Fund	Total 2020	Funds 2019
6a. Whithaugh Park 2020 (2019) Expenditure a) Rock UK (Accommodation) b) Fee Refunds/Cancellation/Bounced Cheques c) Advertising d) Catering e) Rock UK (Centre Activites and Lifeguarding) f) Craft g) Laser Quest h) Ten Pin Bowling i) Trampolining j) Paint Balling k) Golf l) Bouncy Castles m) Car park n) Coach o) Petrol/Diesel p) Van/Minibus hire q Insurance r) Bookstall s) Equipment y) First Aid u) Prizes and gifts v) Other w) Restricted Fund/Jim McNaughton Fund x) Overpayment/Refunds y) Active Network Fees	4,000 8,078 - - - - - - - - - - - - - 3,029 - - - - - - - 1,033	- - - - - - - - - - - - - - - - - - - - - - - - -	4,000 8,078 - - - - - - - - - - - - - 3,029 - - - - - - - - 1,033	19,078 - - 4,915 7,485 117 150 295 150 450 - - 18 4,325 329 500 - - 426 119 228 - 540 - -
Subtotal	16,140	-	16,140	39,123

6b. Whithaugh Park Deposits a) 2020 Deposits b)2021 Deposits	- -	- -	- -	4,551 -
*Subtotal*	-	-	-	4,551
Subtotals	16,140	-	16,140	43,674

7. Regenerate a) Catering b) Venue Hire c) Fees Refund d) Speaker Costs e) Actvity Costs 2020 (2019) f) Active Network Fees	368 1,320 20 75 864 127	- - - - - -	368 1,320 20 75 864 127	902 1,320 160 - 129 -
Subtotals	2,773	-	2,773	2,511

8. Office/Organisational Costs a) Insurance b) Disclosure Service-CCPAS c) PayPal / Active Network Fees d) Training e) Mailing f) Photocopying/Stationary g) Website h) Telephone i) Publicity h) Other i) Equipment	984 141 76 50 - - 185 237 - - -	- - - - - - - - - - -	984 141 76 50 - - 185 237 - - -	998 615 300 - - - 557 291 32 - -
Subtotals	1,673	-	1,673	2,793

9. Asset Purchases a) PA system b) Other	- -	- -	- -	403 -
Subtotals	-	-	-	403

10. Gifts a) Gifts to other organisations	-	-	-	1,385
Subtotals	-	-	-	1,385
Total Payments	20,586	-	20,586	50,76