## **YORK CHRISTIAN YOUTH HOLIDAYS**
**TRUSTEES’ ANNUAL REPORT AND RECEIPTS AND PAYMENTS ACCOUNT**
## **FOR THE YEAR ENDED**
**31 DECEMBER 2020**
**(Registered Charity Number: 1186934)**
## **YORK CHRISTIAN YOUTH HOLIDAYS**
## **TRUSTEES’ ANNUAL REPORT AND RECEIPTS AND PAYMENTS ACCOUNT**
|**FOR THE YEAR ENDED**||
|---|---|
|**31 DECEMBER 2020**||
|**CONTENTS**||
||**Page**|
|**Trustees’ Annual Report**|**3 - 6**|
|**Independent Examiner’s Report**|**7**|
|**Receipts and Payments Account**|**8**|
|**Statement of Assets and Liabilities**|**8**|
|**Notes to the Accounts**|**9 - 10**|
## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year 01 01 2020 **To** 31 12 2020
**From**
## Reference and administration details
**Charity name** York Christian Youth Holidays
**Other names charity is known by** YCYH
**Registered charity number (if any)** 1186934
**Charity's principal address** 35 Bramley Garth York **Postcode YO31 0NG**
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||TonyBower|Chairman|||
||Anthony Peter
Dean||||
||Dianne Elizabeth
Gamble|Secretary|||
||Andrew Hindle|Treasurer|||
||Helen Atkinson||From Feb 2020||
||Patrick Willis||||
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for whole year**|
|---|---|
|N/A||
|||
|||
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of advisor**
**Name**
**Address**|||
|**Independent Examiner**|Mr R W Woolley
FCA|35, Eastfield Lane, Dunnington, York, YO19 5ND|
|**Bank**|Lloyds Bank|2, Pavement, York, YO1 9LB|
||||
## **Name of chief executive or names of senior staff members (Optional information)**
3
**Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document (eg. trust deed, constitution) How the charity is constituted
CIO - Foundation
CIO
- (eg. trust, association, company)
Trustee selection methods
Appointed by Trustees
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- Policies and procedures adopted for the induction and training of trustees.
- The charity’s organisational structure and any wider network with which the charity works.
Trustees are selected who have sympathy with the aims and objectives of YCYH.
5 Committee meetings were held during the year.
Annual holiday organised by YCYH uses Whithaugh Park, which is owned by Rock UK had to be cancelled in 2020 due to the Covid Pandemic.
YCYH operates a Child Protection Policy that is updated annually.
- Relationship with any related parties.
- Trustees’ consideration of major risks and the system and procedures to manage them.
## **Objectives and activities**
To advance the Christian faith for the benefit of children and young people in accordance with our statement of faith.
**Summary of the objects of the charity set out in its governing document**
**Summary of the main activities in relation to these objects**
2 weeklong holiday during summer for 11-16 year olds; 3 five-day holidays during summer for 8 – 11 year olds; ReGenerate youth weekend for 11-16 year olds;
## **Additional details of objectives and activities (Optional information)**
4
You **may choose** to include further statements, where relevant, about:
YCYH raises money for a special fund, which is used to support underprivileged children to take part in our events.
- Policy on grantmaking
- Policy programme related investment
Volunteers are involved in all our activities, including more than 100 participating as leaders on our holiday weeks.
Volunteers also help to organise and run our ReGenerate weekend.
- Contribution made by Volunteers
## Achievements and performance
**Summary of the main achievements of the charity during the year**
In February 2020 YCYH ran a ReGenerate weekend away at a School in York for young people aged between 11-16, with support from Rock UK and a large number of volunteer leaders. In total over 100 people either attended the event or volunteered.
As a result of the global pandemic, YCYH was not able to run the usual summer camps. Instead, a core team produced some material online to help children and young people discover who God is, deepen their understanding and love for him, and devote themselves to following him.
## **Financial review**
**Brief statement of the charity’s policy on reserves**
The Charity Trustees agreed that the charity should aim to have reserves of at least £10,000 in order to meet all of its liabilities.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- The charity’s principal sources of funds (including any fundraising).
YCYH’s principal source of income is from payment for camp fees. However we rely upon single donors/regular givers and gifts from trusts to ensure that we can subsidise fees to make the holidays accessible to all regardless of their circumstance. We would like to thank everyone who has donated to support the work of YCYH in the last year.
- How expenditure has supported the key objectives of the charity.
- Investment policy and objectives including any ethical investment policy adopted.
5
**Other optional information**
## **Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg secretary,**
**chair, etc) **|_Tony Bower_
|_Dianne Gamble_|
|---|---|---|
||Tony Bower
|Dianne Elizabeth Gamble|
||
Chair|Secretary|
**Date** 14[th] October 2021
6
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF YORK CHRISTIAN YOUTH HOLIDAYS**
I report to the trustees on my examination of the accounts of York Christian Youth Holidays (“the charity”) for the year ended 31 December 2020.
This report is made solely to the charity’s trustees, as a body, in accordance with section 154 of the Charities Act 2011. My independent examiner’s work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body for my independent examiner’s work, for this report, or for the opinions I have formed.
## **Responsibilities and basis of report**
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Robert W Woolley BA(Hons), BFP, FCA, MAAT, DChA MCMI 35 Eastfield Lane
Dunnington YORK YO19 5ND
14 October 2021
7
**YORK CHRISTIAN YOUTH HOLIDAYS - RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2020**
|**Notes**
**Unrestricted**
**Funds**
**Restricted Fund**|**Notes**
**Unrestricted**
**Funds**
**Restricted Fund**|**Notes**
**Unrestricted**
**Funds**
**Restricted Fund**|**Total Funds**
**2020**
**2019**|**Total Funds**
**2020**
**2019**|
|---|---|---|---|---|
|**Receipts**
2
Gifts/Donations
3
Whithaugh Park Fees & Activities
4
Regenerate
5
Inland Revenue Gift Aid Tax Reclaim/Other Income|4,947
11,610
2,245
488|1,108
-
-
-|6,055
11,610
2,245
488|11,137
39,855
2,657
591|
|**Total Receipts**|**£**
**19,289**|**£**
**1,108**|**£**
**20,397**|**£**
**54,238**|
||||||
|**Payments**
6a
Whithaugh Park Expenditure
6b
Whithaugh Park Deposits
7
Regenerate
8
Office/Organisational Costs
9
Asset Purchases
10
Gifts|16,140
-
2,773
1,673
-
-|-
-
-
-
-
-|16,140
-
2,773
1,673
-
-|39,123
4,551
2,511
2,793
403
1,385|
|**Total Payments**|**£**
**20,586**|**£**
**-**|**£**
**20,586**|**£**
**50,766**|
|
**Excess of payments over Receipts / Receipts over Payments**
**Year Start Balance (Lloyds Funds Brought Forward)**
**Year Start Balance (ActiveFunds Brought Forward)**
**Year Start Balance (Cash Funds Brought Forward)**
(1,297)
13,898
-
-
1,108
9,024
-
-
**Year End Balances Carried Forward**
£
**12,601**
£
**10,132**|||(189)
22,922
-
-
3,473
19,349
-
100
£
**22,733**
£
**22,922**||
## **YORK CHRISTIAN YOUTH HOLIDAYS - STATEMENT OF ASSETS AND LIABILITIES**
||**U**|**AS AT 31 DECEMBER 2020**
**nrestricted**
**Funds**
**Restricted Fund**|**AS AT 31 DECEMBER 2020**
**nrestricted**
**Funds**
**Restricted Fund**|**Total Funds**
**2020**
**2019**|**Total Funds**
**2020**
**2019**|
|---|---|---|---|---|---|
|**Cash Funds at end of year**
Lloyds Funds
Active Funds
Cash Float||12,583
18
-|10,132
-
-|22,715
18
-|22,922
-
-|
|**Total Cash Funds**|**£**|**12,601**|**£**
**10,132**|**£**
**22,733**|**£**
**22,922**|
|||||||
||**U**|**nrestricted**
**Funds**|**Restricted Fund**|**Total Funds**||
|||||**2020**|**2019**|
|||||||
|**Other Monetary Assets**
Camp Fees Owed 2020 (2019)
Gift Aid due for donations 2020 (2019)
Whittaugh Park Deposit 2021 (2020)||-
632
-|-
-
-|-
632
-|-
303
4,551|
|**Totals**|**£**|**632**|**£**
**-**|**£**
**632**|**£**
**4,854**|
|||||||
||**U**|**nrestricted**
**Funds**|**Restricted Fund**|**Total Funds**||
|||||**2020**|**2019**|
|||||||
|**Liabilities**
Historic Van Hire Costs
Camp deposits paid in advance 2021 (2020)
Active Processing Fees||-
2,857
-|-
-
-|-
2,857
-|3,000
-
-|
|**Totals**|**£**|**2,857**|**£**
**-**|**£**
**2,857**|**£**
**3,000**|
|**Approved by the Trustees on 14th October 2021**
**Andrew Hindle**
**Trustee and Treasurer**||||||
8
## **Notes to the accounts for the year ended 31 December 2020**
**1. Accounting Policy: The accounts have been prepared on the receipts and payments basis.**
|**RECEIPTS**|**Unrestricted**
**Funds**|**Restricted Fund**|**Total**|**Funds**|
|---|---|---|---|---|
||||**2020**|**2019**|
||||||
|**2. Gifts and Donations**
a) Individuals (Gift Aided)
b) Individuals (Not Gift Aided)
c) Charitable Trusts|2,529
418
2,000|-
1,108
-|2,529
1,526
2,000|1,160
6,377
3,600|
|**Subtotals**|**4,947**|**1,108**|**6,055**|**11,137**|
||||||
|**3a. Whithaugh Park 2020 (2019) Fees**
**XPLoRE 1/XPLORE**
a) Campers
b) Campers - Special fund transfer
c) Caterers
d) Caterers - Special fund transfer
e) Leaders
f) Leaders - Special fund transfer
g) Leaders - Young Children
h) Pastoral
i) Pastoral - Special fund transfer
j) Students
k) Students - Special fund transfer
l) Taskforce
m)Taskforce - Special fund transfer|5,465
-
-
-
-
-
-
-
-
-
-
1,365
-|-
-
-
-
-
-
-
-
-
-
-
-
-|5,465
-
-
-
-
-
-
-
-
-
-
1,365
-|14,870
210
460
-
2,890
-
-
280
-
980
-
3,150
-|
|**_Subtotal_**|**_6,830_**|**_-_**|**_6,830_**|**22,840**|
|**XCiTE 1**
a) Campers
b) Campers - Special fund transfer
c) Caterers
d) Caterers - Special fund transfer
e) Leaders
f) Leaders - Special fund transfer
g) Leaders - Young Children
h) Pastoral
i) Pastoral - Special fund transfer
j) Students
k)Students - Special fund transfer|3,120
-
-
-
-
-
-
-
-
-
-|-
-
-
-
-
-
-
-
-
-
-|3,120
-
-
-
-
-
-
-
-
-
-|4,600
330
200
-
1,820
-
-
230
-
115
-|
|**_Subtotal_**|**_3,120_**|**_-_**|**_3,120_**|**7,295**|
|**XCiTE 2**
a) Campers
b) Campers - Special fund transfer
c) Caterers
d) Caterers - Special fund transfer
e) Leaders
f) Leaders - Special fund transfer
g) Leaders - Young Children
h) Pastoral
i) Pastoral - Special fund transfer
j) Students
k)Students - Special fund transfer|1,260
-
-
-
-
-
-
-
-
-
-|-
-
-
-
-
-
-
-
-
-
-|1,260
-
-
-
-
-
-
-
-
-
-|4,620
-
200
-
1,540
-
-
230
-
115
-|
|**_Subtotal_**|**_1,260_**|**_-_**|**_1,260_**|**6,705**|
|**Outstanding/Advanced Fees**
a) Outstanding Fees For Previous Year
b) Advanced Fees For Following Year
c)Overpayments|400
-
-|-
-
-|400
-
-|1,295
-
-|
|**_Subtotal_**|**_400_**|**_-_**|**_400_**|**1,295**|
||||||
|**3b. Whithaugh Park Activities & Additional Income**
a) Campers Activities - additional income (XPLoRE)
b) Campers Activities - Zipwire (XPLoRE)
c) Campers Activities - additional income (XPLoRE - Special Fund)
d) Craft/Coffee Shop
e) Bookstall
f) Other|-
-
-
-
-
-|-
-
-
-
-
-|-
-
-
-
-
-|1,274
422
-
-
-
24|
|**_Subtotal_**|**_-_**|**_-_**|**_-_**|**1,720**|
||||||
|**Subtotals**|**11,610**|**-**|**11,610**|**39,855**|
||||||
|**4. Regenerate**
a) Camper Fees
b) Taskforce Fees
c) Leader Fees
d) Foodstall Income
e) Regenerate Weekend Fees in advance
f)Regenerate Weekend Fees in arrears|1,745
170
330
-
-
-|-
-
-
-
-
-|1,745
170
330
-
-
-|1,755
535
320
-
47
-|
|**Subtotals**|**2,245**|**-**|**2,245**|**2,657**|
9
|
**RECEIPTS Continued**|**Unrestricted**
**Funds**|
**Restricted Fund**
|**Total**
**2020**|**Funds**
**2019**|
|---|---|---|---|---|
|**5. Inland Revenue Gift Aid Tax Reclaim/Other Income**
a) Tax Claim 2019
b) Tax Claim 2020
c)Other|303
-
185|-
-
-|303
-
185|564
-
26|
|**Subtotals**|**488**|**-**|**488**|**591**|
||||||
|**Total Receipts**|**19,289**|**1,108**|**20,397**|**54,239**|
|**PAYMENTS**|**Unrestricted**
**Funds**|**Restricted Fund**|**Total**
**2020**|**Funds**
**2019**|
|**6a. Whithaugh Park 2020 (2019) Expenditure**
a) Rock UK (Accommodation)
b) Fee Refunds/Cancellation/Bounced Cheques
c) Advertising
d) Catering
e) Rock UK (Centre Activites and Lifeguarding)
f) Craft
g) Laser Quest
h) Ten Pin Bowling
i) Trampolining
j) Paint Balling
k) Golf
l) Bouncy Castles
m) Car park
n) Coach
o) Petrol/Diesel
p) Van/Minibus hire
q Insurance
r) Bookstall
s) Equipment
y) First Aid
u) Prizes and gifts
v) Other
w) Restricted Fund/Jim McNaughton Fund
x) Overpayment/Refunds
y) Active Network Fees|4,000
8,078
-
-
-
-
-
-
-
-
-
-
-
-
-
3,029
-
-
-
-
-
-
-
1,033|-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|4,000
8,078
-
-
-
-
-
-
-
-
-
-
-
-
-
3,029
-
-
-
-
-
-
-
-
1,033|19,078
-
-
4,915
7,485
117
150
295
150
450
-
-
18
4,325
329
500
-
-
426
119
228
-
540
-
-|
|**Subtotal**|**16,140**|**-**|**16,140**|**39,123**|
||||||
|**6b. Whithaugh Park Deposits**
a) 2020 Deposits
b)2021 Deposits|-
-|-
-|-
-|4,551
-|
|**_Subtotal_**|**-**|**-**|**-**|**4,551**|
|**Subtotals**|**16,140**|**-**|**16,140**|**43,674**|
||||||
|**7. Regenerate**
a) Catering
b) Venue Hire
c) Fees Refund
d) Speaker Costs
e) Actvity Costs 2020 (2019)
f) Active Network Fees|368
1,320
20
75
864
127|-
-
-
-
-
-|368
1,320
20
75
864
127|902
1,320
160
-
129
-|
|**Subtotals**|**2,773**|**-**|**2,773**|**2,511**|
||||||
|**8. Office/Organisational Costs**
a) Insurance
b) Disclosure Service-CCPAS
c) PayPal / Active Network Fees
d) Training
e) Mailing
f) Photocopying/Stationary
g) Website
h) Telephone
i) Publicity
h) Other
i) Equipment|984
141
76
50
-
-
185
237
-
-
-|-
-
-
-
-
-
-
-
-
-
-|984
141
76
50
-
-
185
237
-
-
-|998
615
300
-
-
-
557
291
32
-
-|
|**Subtotals**|**1,673**|**-**|**1,673**|**2,793**|
||||||
|**9. Asset Purchases**
a) PA system
b) Other|-
-|-
-|-
-|403
-|
|**Subtotals**|**-**|**-**|**-**|**403**|
||||||
|**10. Gifts**
a) Gifts to other organisations|-|-|-|1,385|
|**Subtotals**|**-**|**-**|**-**|**1,385**|
|
**Total Payments**|**20,586**|**-**|**20,586**|**50,76**|
10