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Mersham Sports Club

Mersham Sports Club Trustees Meeting

18[th] March 2024

Mersham Sports Ground

Held following the Mersham Sports Club AGM

Attendees: Kevin Burton – Leigh Lloyd – Fred Amber– Malcolm Smithers– Jane Fagg – Dick Fagg

Apologies – Bob Beaney – Kenton Stewart

Meeting opened 8.35.

All Trustees attending this meeting had just attended the Club AGM.

Our understanding is that we as Trustees oversee the sports club, following the constitution, we are there to ensure that it is running it well financially and decisions made are in the best interest of the club, highlight any discrepancies – as far as the Trustees are concerned finances are accurate.
We also understand 2 trustees should stand down and be re-elected if they so desire.
Fred Ambler stands down and is re-elected to the position of Trustee,
Currently Pete Turley is the Trustee representing the Parish Council – as he is no longer a councillor, he will be taken off the register with the charities commission and be replaced with Kenton Stewart.
We can confirm Kenton happy to be a named Trustee.
Will have 2 meetings a year one being the AGM and then one 6 months from now.
MS feels that all Managers need to have a full overview of the calendar at the club – this can something be done on Teamo.
Next meeting 18[th] September 2024

Closed 8.50

Mersham Sports Club is a registered Charitable Incorporated Organisation 1186855

01/03

- MERSHAM SPORTS CLUB CLUB ACCOUNT

INCOME:

Balance B/Fwd on 01 March 2022
Barclays Bank Rewards
Vice Presidents' Donations
Membership:
Stripe Collections
Other
Club Sections:
Ashford Archers
Cricket Section
Football Section
200 Club
Bar & Social
Other Sports:
EWCB Allstars & Dynamos
Sports Camp
Grants:
KCC and Local Councillor Grants
Ashford Borough Council
Football Foundation
EW Cricket Trust
Football Foundation(Groundcare)
Donations:
Charities Trust Donations (Banks)
Savannah Trust (Golf Days)
Emily Kemsley
James Snowden
Misc. Donations
Other:
ABC Community Lottery
Recycle Bank Receipts
Panto Fundraising

£ 41,681.23
£ 1.53
#
£ 1,070.00
£ 10,965.30
£ 90.00 £ 11,055.30
£ -
£ 4,500.00
£ 7,000.00
£ 2,500.00
£ 10,000.00 £ 24,000.00
£ 1,028.54
£ - £ 1,028.54
£ -
£ -
£ 382,025.50
£ 16,000.00
£ 4,778.00 £ 402,803.50
£ 2,000.00
£ 2,112.00
£ 340.00
£ 80.00
£ 141.14 £ 4,673.14
£ 1,030.80
£ 174.00
£ 656.09 £ 1,860.89

EXPENDITURE

Administration:

Insurances

Business Rates Barclays Bank A/C Charges Teamo Fees Website Fees Security Internet Fees

Kent Playing Fields Subscription Misc. Admin.

Utilities:

Electricity - EDF Energy Castle Water Ltd Cesspool Waste Management Maintenance:

Property & Housekeeping Ground Care & Preparation Line Marking Machinery Repair & Servicing Fuel (Tractor & Mowers) Play Park Inspection & Repair Defibrillator Maintenance Club Development:

Stri

Plans, Planning & Building Control Canvins - Access Road Canvins - Car Park Area Preparation of New Land Cricket Practice Nets

Other:

Line Marker Leaf Sweeper Misc. Expenses On Hand:

Barclays Bank Development A/C Barclays Bank Number 2 A/C Cash

TOTAL

£488,174.13

3/2023 TO 29/02/2024

£ 4,348.22 £ 156.16 £ 212.40 £ 599.76 £ 237.60 £ 800.29 £ 83.88 £ 25.00 £ 8.80 £ 6,472.11 £ 3,029.79 £ 362.01 £ 975.00 £ 539.12 £ 4,905.92 £ 247.48 £ 8,495.19 £ 1,182.58 £ 1,352.73 £ 539.95 £ 175.00 £ - £ 11,992.93 £ 1,980.00 £ 1,133.00 £ 27,840.00 £ 7,200.00 £ 298,398.50 £ 55,000.00 £ 391,551.50 £ 1,020.00 £ 700.00 £ 250.49 £ 1,970.49 £ 60,975.82 £ 10,001.27 £ 304.09 £ 71,281.18 £488,174.13