## **Mersham Sports Club** 




# **Mersham Sports Club Trustees Meeting** 

## **18[th] March 2024** 

## **Mersham Sports Ground** 

## **Held following the Mersham Sports Club AGM** 

**Attendees:** Kevin Burton – Leigh Lloyd – Fred Amber– Malcolm Smithers– Jane Fagg – Dick Fagg 

**Apologies** – Bob Beaney – Kenton Stewart 

## **Meeting opened 8.35.** 

All Trustees attending this meeting had just attended the Club AGM. 

- Our understanding is that we as Trustees oversee the sports club, following the constitution, we are there to ensure that it is running it well financially and decisions made are in the best interest of the club, highlight any discrepancies – as far as the Trustees are concerned finances are accurate. 

- We also understand 2 trustees should stand down and be re-elected if they so desire. 

- Fred Ambler stands down and is re-elected to the position of Trustee, 

- Currently Pete Turley is the Trustee representing the Parish Council – as he is no longer a councillor, he will be taken off the register with the charities commission and be replaced with Kenton Stewart. 

- We can confirm Kenton happy to be a named Trustee. 

- Will have 2 meetings a year one being the AGM and then one 6 months from now. 

- MS feels that all Managers need to have a full overview of the calendar at the club – this can something be done on Teamo. 

- Next meeting 18[th] September 2024 

Closed 8.50 


Mersham Sports Club is a registered Charitable Incorporated Organisation 1186855 



**01/03** 

## **- MERSHAM SPORTS CLUB CLUB ACCOUNT** 

## **INCOME:** 

|Balance B/Fwd on 01 March 2022<br>Barclays Bank Rewards<br>Vice Presidents' Donations<br>Membership:<br>Stripe Collections<br>Other<br>Club Sections:<br>Ashford Archers<br>Cricket Section<br>Football Section<br>200 Club<br>Bar & Social<br>Other Sports:<br>EWCB Allstars & Dynamos<br>Sports Camp<br>Grants:<br>KCC and Local Councillor Grants<br>Ashford Borough Council<br>Football Foundation<br>EW Cricket Trust<br>Football Foundation(Groundcare)<br>Donations:<br>Charities Trust Donations (Banks)<br>Savannah Trust (Golf Days)<br>Emily Kemsley<br>James Snowden<br>Misc. Donations<br>Other:<br>ABC Community Lottery<br>Recycle Bank Receipts<br>Panto Fundraising|£               41,681.23<br>£                        1.53<br>#<br>£                 1,070.00<br>£      10,965.30<br>£             90.00  £               11,055.30<br>£                   -<br>£        4,500.00<br>£        7,000.00<br>£        2,500.00<br>£      10,000.00  £               24,000.00<br>£        1,028.54<br>£                   -    £                 1,028.54<br>£                   -<br>£                   -<br>£    382,025.50<br>£      16,000.00<br>£        4,778.00  £             402,803.50<br>£        2,000.00<br>£        2,112.00<br>£           340.00<br>£             80.00<br>£           141.14  £                 4,673.14<br>£        1,030.80<br>£           174.00<br>£           656.09  £                 1,860.89|
|---|---|



## 

## **EXPENDITURE** 

Administration: 

Insurances 

Business Rates Barclays Bank A/C Charges Teamo Fees Website Fees Security Internet Fees 

Kent Playing Fields Subscription Misc. Admin. 

Utilities: 

Electricity - EDF Energy Castle Water Ltd Cesspool Waste Management Maintenance: 

Property & Housekeeping Ground Care & Preparation Line Marking Machinery Repair & Servicing Fuel (Tractor & Mowers) Play Park Inspection & Repair Defibrillator Maintenance Club Development: 

Stri 

Plans, Planning & Building Control Canvins - Access Road Canvins - Car Park Area Preparation of New Land Cricket Practice Nets 

Other: 

Line Marker Leaf Sweeper Misc. Expenses On Hand: 

Barclays Bank Development A/C Barclays Bank Number 2 A/C Cash 

**TOTAL** 

**TOTAL** 

**£488,174.13** 



## **3/2023 TO 29/02/2024** 

£        4,348.22 £           156.16 £           212.40 £           599.76 £           237.60 £           800.29 £             83.88 £             25.00 £               8.80  £                 6,472.11 £        3,029.79 £           362.01 £           975.00 £           539.12  £                 4,905.92 £           247.48 £        8,495.19 £        1,182.58 £        1,352.73 £           539.95 £           175.00 £                   -    £               11,992.93 £        1,980.00 £        1,133.00 £      27,840.00 £        7,200.00 £    298,398.50 £      55,000.00  £             391,551.50 £        1,020.00 £           700.00 £           250.49  £                 1,970.49 £      60,975.82 £      10,001.27 £           304.09  £               71,281.18 **£488,174.13** 



## **MERSHAM SPORTS CLUB** 

## **Income and Expenditure Report for Year Ending** 

|**Income and Expenditure Report for**|**Year Ending**|
|---|---|
|**Income**<br>Membership<br>Income from Sports Sections + Allstars<br>Social Funds Raised<br>Grants:<br>Football Foundation<br>EWCB Cricket Trust<br>Parish & Borough Council<br>Local & County Councillors<br>Donations including Vice Presidents<br>Other Income<br>**Expenditure**<br>Admin:<br>Business Rates<br>Insurance & Security<br>Other Admin<br>Utilities:<br>Electricity<br>Water & Sewage<br>Waste Management<br>Maintenance:<br>Property<br>Ground<br>Machinery<br>Club Development Projects<br>Material Purchases<br>Other Payments<br>Surplus/ Defcit for the Year<br>**Cash on Hand:**<br>Development Account<br>**Club Account**<br>Other<br>**Represented by:**<br>Accumulated Reserves at Beginning of Account Period<br>Surplus/ Defcit for the Year|**2022/23**<br>£                9,000<br>£                5,366<br>£              15,341<br>£                5,600<br>£              10,000<br>£              50,000<br>£                   350<br>£                7,625<br>£                   245|
||**£    103,527**|
||£                   348<br>£                5,633<br>£                   732<br>£                3,581<br>£                   820<br>£                   574<br>£              13,886<br>£                9,439<br>£                1,286<br>£                5,582<br>£              98,880<br>£                   883|
||£            141,644<br>-£              38,117|
||**£    103,527**|
||**2022/23**<br>£              35,013<br>£                6,462<br>£                   206|
||**£      41,681 **|
||£              79,798<br>-£              38,117|
||**£      41,681 **|



Prepared and submitted by Mrs Jane Fagg. 



## **g 29 February 2024** 

## **2023/24** 

£              11,055 £              12,529 £              12,500 £            386,803 £              16,000 £                        - £                        - £                7,430 £                   176 **£    446,493** £                   156 £                5,148 £                1,168 £                3,030 £                1,337 £                   539 £                   247 £                9,853 £                1,893 £            391,552 £                1,720 £                   250 £            416,893 £              29,600 **£    446,493 2023/24** £              60,976 £              10,001 £                   304 **£      71,281** £              41,681 £              29,600 **£      71,281**