Trustees. Annual Report for the period Period start date Period end d*e 01 01 2023 31 12 2023 From Section A Reference and administration details Charity name Otterhampton Village Hall Other names charity is known by Reglstered charity number (if any) 1186747 Charitys principal address Riverside Combwich BridgvRter Postcode TA5 2QZ Names of the charity trustses who manage the charlty L)¥tes a¢lpd il not forw11¢ Trustee name Olfie¢ lil any} Nam• of person {or body) enthled rfan Susan Barton Chair Lindsey Parsons Helen Jowett Nicola Rowland Steven Lang Rachel SzarLrta Kate Narraway Richard Navoy Sheila Thomas Secretary From 27.07.2023 Voted in at AGM Voted in at AGM Voted in at AGM From 27.07.2023 10 Mike Narraway Peter Cashin Roger MarGUS Ford From 27.07.2023 To 27.07.2023 To 27.07.2023 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity. if any. Ifor example. any custodian trustees) Name Dates acted rf not for whole ear
Names and addresses of advisers {Optional inforniation) e of adviser Name Address Name of chief executive or names of senior staff rnemrs (Optional infomiation) Section B Structure, overnance and mana ement Descrlption of the charlty's trusts Trust Deed Type of goveming document How the charity is constituied cio Trustee selection methods Up to 7 Trustees may be elected at an Annual General Meeting. Up to 11 may be appointed by User bodies Up to 5 may be co-opted by the Trustees Additional governance issues (Optional inforniation) You may choose to include addrtional information, bthere relevant, about: policies and procedures adopted for Ihe induction and training of trustees- the charitys organisational struclure and any wider nehvork with which the charity relationship with any related parties.. trustees, consideration of major risks and the system and procedures to manage them. Section C Objectives and activities To estsblish and run a village hall and to promote for the benefit of the inhabitants of the Parish of Otterhampton and surrounding area. Summary of the objects of the charity set out In its governing document
Administration of all the day to day requirements of running a building for public hire and ensuring all health and safety requirements are adhered to and all relevant linSeS obtained. The village hall has a large hall with stage, kitchen, s¢)cial bar area, skittle alley and a separate hall used specifically for short mat bowls. All Trustees are aware of, and ensure that. the Hall is run solely for the benefft of the public. Summary of the main activities undertaken for the public benefit in relation to these objects {in¢lude within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public bonefit) Additional details of objectives and aclivities (Optional inforniation) You may choose to include further statements, where relevant. about-. policy on grantmaking; policy programme related investment., contribution made by volunteers.
Section D Achievements and performance Summary of the main achievements of the charity during the year Continued to provide a hub for community activities including keep fit. arts, crafts. Brownies and a monthly market to meeting venues for the Parish Council and other groups. Regular social and fund raising events are arranged by the Trustees to bring the community together including Celebrations for the Kings Coronation. bingo and soual evenings. The Hall is also hired for private events e.g. birthday celebrations and corp)rate events such as public meeb.ngs and as a polling venue. Continued to complete ols actions from refurbishment, and ensuring the building is maintained to a hwJh standard, including required remedial YrkS to the roof
Section E Financial review The charity continues to hold reserves to cover emergency l exceptional spend Brief statement of the Charity's policy on reserves Details of any funds materially in deficit Further financial review details (Optional infomiation) You may choose to indude additional infonnation. where relevant about: the charity's principal sources of funds (including any fundraising)- how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charitys trustees Signature(sl Full namels) Position (eg Secretsryj Chair. etc) Date ndsey Parsons Helen Jowett Secretsry Trustee
OTTERHAMPTON VILLAGE HALL
Income and Expenditure Account at 31st December 2023
| INCOME Donations Hall Hire Grants towards Maintenance Costs Village Market Other Fundraising activities RHL Grants re Covid Grants towards Refurbishment Interest Received EXPENDITURE Direct Costs against Income Village Market Costs Fundraising Costs Property Costs Hall Maintenance Costs Furniture, Fittings and Equipment Professional fees for Refurbishment Storage and waste disposal Fire prevention and testing Utility Costs Cleaning Insurance Administration Costs Subscriptions and Licences Marketing and Social Media Gifts for volunteers & retiring Trustee Miscellaneous Costs Total Expenses NET INCOME Total Funds brought forward TOTAL FUNDS CARRIED FORWARD |
31/12/2022 Unrestricted Funds Restricted Funds Total for year Total for year £ £ £ £ 10 10 20 11,203 11,203 10,043 1,297 1,297 1,379 1,317 1,317 1,106 1,877 1,877 2,528 - - 2,667 - 5,701 5,701 - 172 172 - Year to 31/12/2023 |
|---|---|
| 15,875 5,701 21,576 17,744 |
|
| 439 439 378 724 724 1,539 |
|
| 1,162 - 1,162 1,917 |
|
| 6,569 6,880 13,448 26,500 353 353 3,479 - (-1,200) (-1,200) 873 - - 869 869 1,202 4,092 4,092 2,736 5,623 5,623 5,138 1,385 1,385 1,324 |
|
| 18,890 5,680 24,570 41,253 |
|
| 739 739 301 - - 1,220 - - - 902 902 392 |
|
| 1,641 - 1,641 1,912 |
|
| 21,694 5,680 27,373 45,082 |
|
| (-5,818 ) 21 (-5,797 ) (-27,338 ) 25,667 1,006 26,673 54,012 |
|
| £ 19,848 £ 1,027 £ 20,876 £ 26,673 |
OTTERHAMPTON VILLAGE HALL Balance Sheet as at 31st December 2023
| CURRENT ASSETS Stock of heating oil Debtors Cash at Bank and in hand Less Creditors: Amounts falling due within one year TOTAL NET ASSETS Represented by: Unrestricted Funds General Fund Reserve for Fun Day Restricted Funds |
31/12/2022 Unrestricted Funds Restricted Funds Total for year Total for year £ £ £ £ 588 588 212 1,608 1,608 1,696 24,743 1,027 25,770 26,636 Year to 31/12/2023 |
31/12/2022 Unrestricted Funds Restricted Funds Total for year Total for year £ £ £ £ 588 588 212 1,608 1,608 1,696 24,743 1,027 25,770 26,636 Year to 31/12/2023 |
|---|---|---|
| 26,939 1,027 7,090 - |
27,966 28,544 7,090 1,871 |
|
| £ 19,848 £ 1,027 |
£ 20,876 £ 26,673 |
|
| 19,147 25,100 702 567 |
||
| 19,848 25,667 1,027 1,006 |
||
| £20,876 £26,673 |
Notes to the Accounts
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Accounting Policies 1 Capital expenditure a) All capital expenditure is charged directly to Income and Expenditure Account in the year in which incurred.
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Accruals Basis b) These Accounts are prepared on the Accruals basis, where income and expenditure is applied to the accounting period in which it is incurred, rather than when it is paid / received.
Pete Cashin Volunteer
6th December 2024