Trustees. Annual Report for the period
Period start date
Period end d*e
01
01 2023
31
12
2023
From
Section A
Reference and administration details
Charity name
Otterhampton Village Hall
Other names charity is known by
Reglstered charity number (if any)
1186747
Charitys principal address
Riverside
Combwich
BridgvRter
Postcode
TA5 2QZ
Names of the charity trustses who manage the charlty
L)¥tes a¢lpd il not forw11¢
Trustee name
Olfie¢ lil any}
Nam• of person {or body) enthled
rfan
Susan Barton
Chair
Lindsey Parsons
Helen Jowett
Nicola Rowland
Steven Lang
Rachel SzarLrta
Kate Narraway
Richard Navoy
Sheila Thomas
Secretary
From 27.07.2023
Voted in at AGM
Voted in at AGM
Voted in at AGM
From 27.07.2023
10
Mike Narraway
Peter Cashin
Roger MarGUS Ford
From 27.07.2023
To 27.07.2023
To 27.07.2023
12
13
14
15
16
17
18
19
20
Names of the trustees for the charity. if any. Ifor example. any custodian trustees)
Name
Dates acted rf not for whole
ear
Names and addresses of advisers {Optional inforniation)
e of adviser
Name
Address
Name of chief executive or names of senior staff rnemrs (Optional infomiation)
Section B
Structure,
overnance and mana
ement
Descrlption of the charlty's trusts
Trust Deed
Type of goveming document
How the charity is constituied
cio
Trustee selection methods
Up to 7 Trustees may be elected at an Annual General Meeting. Up to 11
may be appointed by User bodies Up to 5 may be co-opted by the
Trustees
Additional governance issues (Optional inforniation)
You may choose to include
addrtional information, bthere
relevant, about:
policies and procedures
adopted for Ihe induction and
training of trustees-
the charitys organisational
struclure and any wider
nehvork with which the charity
relationship with any related
parties..
trustees, consideration of
major risks and the system
and procedures to manage
them.
Section C
Objectives and activities
To estsblish and run a village hall and to promote for the benefit of the
inhabitants of the Parish of Otterhampton and surrounding area.
Summary of the objects of the
charity set out In its
governing document
Administration of all the day to day requirements of running a building for
public hire and ensuring all health and safety requirements are adhered
to and all relevant linSeS obtained. The village hall has a large hall with
stage, kitchen, s¢)cial bar area, skittle alley and a separate hall used
specifically for short mat bowls.
All Trustees are aware of, and ensure that. the Hall is run solely for the
benefft of the public.
Summary of the main
activities undertaken for the
public benefit in relation to
these objects {in¢lude within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
bonefit)
Additional details of objectives and aclivities (Optional inforniation)
You may choose to include
further statements, where
relevant. about-.
policy on grantmaking;
policy programme related
investment.,
contribution made by
volunteers.
Section D
Achievements and performance
Summary of the main
achievements of the charity
during the year
Continued to provide a hub for community activities including keep fit.
arts, crafts. Brownies and a monthly market to meeting venues for the
Parish Council and other groups.
Regular social and fund raising events are arranged by the Trustees to
bring the community together including Celebrations for the Kings
Coronation. bingo and soual evenings. The Hall is also hired for private
events e.g. birthday celebrations and corp)rate events such as public
meeb.ngs and as a polling venue.
Continued to complete ols actions from refurbishment, and ensuring the
building is maintained to a hwJh standard, including required remedial
YrkS to the roof
Section E
Financial review
The charity continues to hold reserves to cover emergency l exceptional
spend
Brief statement of the
Charity's policy on reserves
Details of any funds materially
in deficit
Further financial review details (Optional infomiation)
You may choose to indude
additional infonnation. where
relevant about:
the charity's principal
sources of funds (including
any fundraising)-
how expenditure has
supported the key objectives
of the charity;
investment policy and
objectives including any
ethical investment policy
adopted.
Section F
Other optional information
Section G
Declaration
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charitys trustees
Signature(sl
Full namels)
Position (eg Secretsryj Chair.
etc)
Date
ndsey Parsons
Helen Jowett
Secretsry
Trustee
## **OTTERHAMPTON VILLAGE HALL**
## **Income and Expenditure Account at 31st December 2023**
|**INCOME**
Donations
Hall Hire
Grants towards Maintenance Costs
Village Market
Other Fundraising activities
RHL Grants re Covid
Grants towards Refurbishment
Interest Received
**EXPENDITURE**
**Direct Costs against Income**
Village Market Costs
Fundraising Costs
**Property Costs**
Hall Maintenance Costs
Furniture, Fittings and Equipment
Professional fees for Refurbishment
Storage and waste disposal
Fire prevention and testing
Utility Costs
Cleaning
Insurance
**Administration Costs**
Subscriptions and Licences
Marketing and Social Media
Gifts for volunteers & retiring Trustee
Miscellaneous Costs
**Total Expenses**
**NET INCOME**
**Total Funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**|**31/12/2022**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total for year Total for year**
**£**
**£**
**£**
**£**
10
10
20
11,203
11,203
10,043
1,297
1,297
1,379
1,317
1,317
1,106
1,877
1,877
2,528
-
-
2,667
-
5,701
5,701
-
172
172
-
**Year to 31/12/2023**|
|---|---|
||15,875
5,701
21,576
17,744|
||439
439
378
724
724
1,539|
||1,162
-
1,162
1,917|
||6,569
6,880
13,448
26,500
353
353
3,479
-
(-1,200)
(-1,200)
873
-
-
869
869
1,202
4,092
4,092
2,736
5,623
5,623
5,138
1,385
1,385
1,324|
||18,890
5,680
24,570
41,253|
||739
739
301
-
-
1,220
-
-
-
902
902
392|
||1,641
-
1,641
1,912|
||21,694
5,680
27,373
45,082|
||(-5,818 )
21
(-5,797 )
(-27,338 )
25,667
1,006
26,673
54,012|
||**£ 19,848**
**£ 1,027**
**£ 20,876**
**£ 26,673**|
## **OTTERHAMPTON VILLAGE HALL Balance Sheet as at 31st December 2023**
|**CURRENT ASSETS**
Stock of heating oil
Debtors
Cash at Bank and in hand
Less Creditors:
Amounts falling due within one year
**TOTAL NET ASSETS**
Represented by:
**Unrestricted Funds**
General Fund
Reserve for Fun Day
**Restricted Funds**|**31/12/2022**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total for year Total for year**
**£**
**£**
**£**
**£**
588
588
212
1,608
1,608
1,696
24,743
1,027
25,770
26,636
**Year to 31/12/2023**|**31/12/2022**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total for year Total for year**
**£**
**£**
**£**
**£**
588
588
212
1,608
1,608
1,696
24,743
1,027
25,770
26,636
**Year to 31/12/2023**|
|---|---|---|
||26,939
1,027
7,090
-|27,966
28,544
7,090
1,871|
||£ 19,848
£ 1,027|£ 20,876
£ 26,673|
|||19,147
25,100
702
567|
|||19,848
25,667
1,027
1,006|
|||£20,876
£26,673|
## **Notes to the Accounts**
- **Accounting Policies** 1 Capital expenditure a) All capital expenditure is charged directly to Income and Expenditure Account in the year in which incurred.
- Accruals Basis b) These Accounts are prepared on the Accruals basis, where income and expenditure is applied to the accounting period in which it is incurred, rather than when it is paid / received.
Pete Cashin Volunteer
6th December 2024