2021-12-31-accounts - Otterhampton Village Hall

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Objectiv	es and	Activiti	es
			SORP reference
Summary	ofthe purposes of		Para 1.17	To establish and run a village hall and to
the charity as set out		in its		promote for the benefit ofthe inhabitants	of
governing	document			the Parish ofOtterhampton and surrounding
				area.
Summary ofthe main activities. in relation tothose			Para 1.17and 1.19	Administration ofall the day to day requirements ofrunning a building for public
purposes	forthe public			hire and ensuring all health and safety
benefit, in	particular,	the		requirements are adhered to and all relevant
activities,	projects or			licenses obtained.
services identified in		the
accounts.				The village hall has a large hall with stage,
				kitchen, social bar area, skittle alley and a
				separate hall used specifically for short mat
				bowls. Access to the facilities continued to	be
				greatly restricted by the Covid epidemic and
				the subsequent enforced closures. This was
				exasperated by further hall closures due to	a
				major refurbishment affecting all areas with
				further lengthy periods ofclosure
Statement	confirming		Para 1.18	All Trustees are aware of, and ensure that,	the
whether the trustees		have		Hall is run solely for the benefit ofthe public.
had regard to the guidance
issued by	the Charity
Commission on public
benefit

Contribution	Contribution	Contribution	made	by
volunteers					Para 1.38
Other
Achieve	m	e	nts	and Performance
					SORP reference
						The Trustees undertook a major
						refurbishment ofthe Hall in 2021/22 with
Summary of achievements			the main ofthe charity,		Para 1.20	grants from several local and national organisations. The Hall is now a safe,
identifying		the difference the				modern, well equipped and energy
charity's work has made to the circumstances ofits beneficiaries and any wider benefits to society asa						efficient building offering a warm and attractive community building for inhabitants ofthe Parish and surrounding
whole.						areas. Particular attention was given to
						ensuring that the Hall is easily accessible
						to all Parishioners including those with
						disabilities.
						New furniture and decorations have
						made the Hall a welcoming and
						comfortable venue for local groups and
						events ranging from keep fit, arts, crafts,
						Brownies and a monthly market to
						meeting venues for the Parish Council
						and other groups. Regular social and
						fund raising events are arranged by the
						Trustees to bring the community
						together including the annual Combwich
						Fun Day, bingo and social evenings. The
						Hall is also hired for private events eg
						birthday celebrations and corporate
						events such as public meetings and as	a
						polling venue.
						The Trustees ensure that the building	is
						maintained to a high standard so the
						building is warm, clean and safe for all
						users and that it is financially viable. The
						Hall is a recognised by Somerset County
						Council as a Place of Safe

Performance offundraising activities against objectives	Para 1.41
set
Investment performance	Para 1.41
against objectives
Other

Review ofthe charity's	Review ofthe charity's			Although income from normal activities
financial	position at the end		Para 1.21	largely disappeared during the year, the
ofthe period				financial position has greatly improved	due
				tothe Covid relief grants received.
				Additionally due to the enforced closure		of
				the hall in compliance with Covid
				restrictions and refurbishment work,
				ongoing running costs have been reduced
				b 35%since 2019
Statement	explaining	the		In previous years the General Reserve	was
policy for	holding reserves		Para 1.22	intended to provide sufficient reserve to
stating why they are held				meet up toa year's costs. However,
				Government sponsored Covid Relief
				grants, and cost savings from enforced
				dosures due to Covid and the start ofmajor
				Refurbishment works, have resulted in	a
				more than doubling ofGeneral Reserves
				during the year. It is expected that a
				portion ofthis surplus reserve can be
				assigned toa separate Maintenance
				Reserve to enable ongoing major
				maintenance and improvement works
				without materially affecting the level of
				General Reserve required to meet day	to
				day costs.
				A separate reserve towards the costs ofthe
				annual Combwich Fun Day is carried
				forward to 2022, as due to Covid
				restrictions the Fun Day was unable to held forthe 2~ year running.	be
				The separate Restricted Funds reserve
				arises from unexpended grants received
				towards a planned major refurbishment		and
				these are required to complete the ongoing
				refurbishment works.

Amount ofreserves	Amount ofreserves	Amount ofreserves	held		Para 1.22	General Reserves more than doubled during the year (fromf11,973to 624,387).	General Reserves more than doubled during the year (fromf11,973to 624,387).	General Reserves more than doubled during the year (fromf11,973to 624,387).	General Reserves more than doubled during the year (fromf11,973to 624,387).
						The designated	General Reserve for
						Combwich Fun	Day remains atF374.
						The separate Restricted Funds Reserve
						increased to829,250, but this is required			to
						corn lete the on	oin refurbishment	works.
Reasons for	holding		zero		Para 1.22	Not applicable
reserves
Details offund materially				in	Para 1.24	Not applicable
deficit
Explanation uncertainties concern	ofany about		the		Para 1.23	Not applicable
charity continuing		as a going

						Hall usage by regular groups and private
						hire has been badly affected due to Covid
The charity's principal sources offunds (including					Para 1.47	restrictions and dosures due to Refurbishment works. Income from Hall
any fundraising)						hire has decreased to 25%ofthe levels	in
						2019. Income from Fundraising is around
						50%of2019levels.
						However, these income losses were more
						than compensated by the Government
						sponsored Covid Relief Grants resulting	in
						a doubling ofGeneral Funds.
						Additional Funds of nearly 2300,000were
						received from funding bodies in support	of
						the major Refurbishment ofthe Village Hall
						which started durin the ear.
						Not applicable
Investment policy and objectives including any					Para 1.46
social investment			policy
adopted
A description		ofthe		principal	Para 1.46
risks facing	the charity
Other

Description ofcharity's
trusts:
Type of governing document		Trust Deed
How is the charity	Para 1.25	CIO
constituted?
Trustee selection methods	Para 1.25	Up to 7 Trustees may beel~ed at an
including details ofany		Annual	General Meeting.
constitutional provisions e.g.		Up to 11 may be appointed		by User bodies
election to post or name of		Up to 5 may be co-opted by		the Trustees
any person or body entitled
to appoint one or more
trustees

Policies and procedures adopted for the induction	Para 1.51	The Trustees are offered training Community Council for Somerset	The Trustees are offered training Community Council for Somerset
and training oftrustees
The charity's organisational structure and any wider	Para 1.51	The charity Council for	is a member ofthe Community Somerset.
network with which the
charity works
Relationship with any	Para 1.51
related parties
Other

	Chari	name			Otterham	ton Villa e Hall
	Other name the charit			uses
	Re istered charit		number		1186747
	Chadty's	principal	address		Otterhampton	Village Hall
					Riverside
					Combwich
					TA5 2QZ
mes	ofthe	charity trustees who manage the charity
	Trustee name			Office (ifany)		Dates acted ifnot forwhole ar	Name to a	ofperson (orbody) entitled oint trustee ifan
	Susan Barton			Chair
	Peter James			Treasurer
	Cashin
	Audrey	Rowley				To 15/10/2021
	Lindsey	Parsons		Secretary			Otterhampton			Parish Council
	Amber Austin
	Roger Marcus Ford						Combwich		Short		Mat Bowls
							Group
	Helen Jowett						Coffee Morning				Group
	Nicola Annette
	Rowland
9	Steven	Lang				From 15/10/2021	Harbour View			Club
10
11
12
13
14
15
16
17
18
19
20

Funds held as cust	odia	n trustees
Description ofthe assets
held in this capacity		None
Name and objects ofthe
chanty on whose behalf	the	Not applicable
assets are held and how	this
falls within the custodian
chanty's objects
Details ofarrangements	for
safe custody and		Not applicable
segregation ofsuch assets
from the charity's own
assets

Income and Expe	ndi	ture Acco	unt at31stDec	ember 2021
					Yearto 31/1		2/2021		31/12/2020
				Unrestricted		Restricted		Total for
				Funds		Funds		year	Total for year
						E			R
INCOME
Donations									233
Hall Hire				2,435				2,435	3,622
Grants towards	Maintenance		Costs	1,300				1,300	975
Village Market					426			426	217
Other Fundraising		activities			647			647	945
RHL Grants re	Covid			16,335				16,335	11,334
Grants towards	Refurbishment					297,699		297,699
				21,143		297	699	318842	17327
EXPENDITURE
Direct Costs against Income
Village Market	Costs				122			122	77
Fundraising Costs					94			94	434
					215			215	512
Property Costs
Hall Maintenance		Costs			36	210,274		210,311	186
Furniture, Fittings		and Equipment			171	43,497		43,668	369
Professional fees for Refurbishment						13,040		13,040	3,961
Storage and waste disposal				2,113				2,113
Fire prevention	and testing				773			773	848
Utility Costs				1,442				1,442	2,413
Cleaning				2,050				2,050	3,570
Insurance				1,179				1 179	664
				7	765	266	811	274576	12010
Administration	Costs
Subscriptions and		Licences			421			421	410
Marketing and Social Media					138		120	258	216
Gifts for volunteers		&retiring Trustee			120			120
Miscellaneous	Costs				70			70	150
					749		120		776
Total Expenses				8,729		266,932		275,660	13,297
NET INCOME				12,414		30,767		43,181	4,030
Total Funds brought forward				11,973		(-1,517)		10,456	6,426
TOTAL FUNDS	CARRIED		FORWARD	R24,3&7		R29,250		R53,637	R 10,456

Balance Sh	eet as	at 31stDecember 2021
				Year to 31/12/2021			31/12/2020
			Unrestricted		Restricted	Total for
			Funds		Funds	year	Total for year
						R	R
CURRENT	ASSETS
Stock of	heating	oil		10		10	40
Debtors			1,345			1,345	348
Cash at Bank and in hand			23,717		41,006	64723	13,457
			25,072		41,006	66,078	13,845
Less Creditors:
Amounts	falling	due within one year		311	11,755	12,067	3,015
TOTAL NET ASSETS			F24,761		E29,250	854,012	P 10,830
Represented	by:
Restricted Funds						29,250	(-1,517)
Unrestricted Funds						24,761	12,347
						854012	f10830

		2021		2020
Restricted Funds
Previously reported	Funds			883
Prior Year adjustments				-2400
Adjusted Funds c/fwd		R29250		-F 1 517
Unrestricted Funds	- General Fund
Previously reported	Funds			12,200
Prior Year adjustments				-227
General Fund c/fwd		24,387		11,973
Reserve for Fun Day			374	374
		F24	761	F12347