## ## ## ## |Objectiv|es and|Activiti|es||| |---|---|---|---|---|---| ||||SORP reference||| |Summary|ofthe purposes of||Para 1.17|To establish
and run a village hall and to|| |the charity as set out||in its||promote for the benefit ofthe inhabitants|of| |governing|document|||the Parish ofOtterhampton
and surrounding|| |||||area.|| |Summary
ofthe main
activities. in relation tothose|||Para 1.17and
1.19|Administration
ofall the day to day
requirements
ofrunning
a building for public|| |purposes|forthe public|||hire and ensuring
all health and safety|| |benefit,
in|particular,|the||requirements
are adhered to and all relevant|| |activities,|projects or|||licenses obtained.|| |services identified
in||the|||| |accounts.||||The village hall has a large hall with stage,|| |||||kitchen, social bar area, skittle alley and a|| |||||separate
hall used specifically for short mat|| |||||bowls. Access to the facilities continued to|be| |||||greatly restricted
by the Covid epidemic and|| |||||the subsequent
enforced closures.
This was|| |||||exasperated
by further
hall closures due to|a| |||||major refurbishment
affecting all areas with|| |||||further
lengthy
periods ofclosure|| |Statement|confirming||Para 1.18|All Trustees are aware of, and ensure that,|the| |whether the trustees||have||Hall is run solely for the benefit ofthe public.|| |had regard to the guidance|||||| |issued
by|the Charity||||| |Commission
on public|||||| |benefit|||||| |Contribution|Contribution|Contribution|made|by|||| |---|---|---|---|---|---|---|---| |volunteers|||||Para 1.38||| |Other|||||||| |Achieve|m|e|nts|and Performance|||| ||||||SORP reference||| |||||||The Trustees undertook
a major|| |||||||refurbishment
ofthe Hall in 2021/22 with|| |Summary
of
achievements|||the main
ofthe charity,||Para 1.20|grants from several local and national
organisations.
The Hall is now a safe,|| |identifying||the difference the||||modern,
well equipped
and energy|| |charity's
work has made to
the circumstances
ofits
beneficiaries
and any wider
benefits to society asa||||||efficient building
offering a warm and
attractive
community
building
for
inhabitants
ofthe Parish and surrounding|| |whole.||||||areas. Particular attention
was given to|| |||||||ensuring
that the Hall is easily accessible|| |||||||to all Parishioners
including
those with|| |||||||disabilities.|| |||||||New furniture
and decorations
have|| |||||||made the Hall a welcoming
and|| |||||||comfortable
venue for local groups and|| |||||||events ranging
from keep fit, arts, crafts,|| |||||||Brownies and a monthly
market to|| |||||||meeting venues for the Parish Council|| |||||||and other groups. Regular social and|| |||||||fund raising events are arranged
by the|| |||||||Trustees to bring the community|| |||||||together
including
the annual
Combwich|| |||||||Fun Day, bingo and social evenings. The|| |||||||Hall is also hired for private events eg|| |||||||birthday
celebrations
and corporate|| |||||||events such as public meetings
and as|a| |||||||polling venue.|| |||||||The Trustees ensure that the building|is| |||||||maintained
to a high standard
so the|| |||||||building
is warm, clean and safe for all|| |||||||users and that it is financially
viable. The|| |||||||Hall is a recognised
by Somerset County|| |||||||Council as a Place of Safe|| ## |Performance
offundraising
activities against objectives|Para 1.41| |---|---| |set|| |Investment
performance|Para 1.41| |against objectives|| |Other|| ## |Review ofthe charity's|Review ofthe charity's|||Although
income from normal
activities||| |---|---|---|---|---|---|---| |financial|position at the end||Para 1.21|largely disappeared
during the year, the||| |ofthe period||||financial
position has greatly improved|due|| |||||tothe Covid relief grants received.||| |||||Additionally
due to the enforced closure||of| |||||the hall in compliance
with Covid||| |||||restrictions
and refurbishment
work,||| |||||ongoing
running
costs have been reduced||| |||||b 35%since 2019||| |Statement|explaining|the||In previous years the General Reserve|was|| |policy for|holding reserves||Para 1.22|intended to provide sufficient reserve to||| |stating why they are held||||meet up toa year's costs. However,||| |||||Government
sponsored
Covid Relief||| |||||grants, and cost savings from enforced||| |||||dosures due to Covid and the start ofmajor||| |||||Refurbishment
works, have resulted
in|a|| |||||more than doubling
ofGeneral Reserves||| |||||during the year.
It is expected that a||| |||||portion ofthis surplus
reserve can be||| |||||assigned toa separate
Maintenance||| |||||Reserve to enable ongoing
major||| |||||maintenance
and improvement
works||| |||||without
materially
affecting the level of||| |||||General Reserve required to meet day|to|| |||||day costs.||| |||||A separate reserve towards the costs ofthe||| |||||annual
Combwich
Fun Day is carried||| |||||forward to 2022, as due to Covid||| |||||restrictions the Fun Day was unable to
held forthe 2~ year running.|be|| |||||The separate Restricted Funds reserve||| |||||arises from unexpended
grants received||| |||||towards a planned
major refurbishment||and| |||||these are required
to complete the ongoing||| |||||refurbishment
works.||| |Amount ofreserves|Amount ofreserves|Amount ofreserves|held||Para 1.22|General Reserves more than doubled
during the year (fromf11,973to 624,387).|General Reserves more than doubled
during the year (fromf11,973to 624,387).|General Reserves more than doubled
during the year (fromf11,973to 624,387).|General Reserves more than doubled
during the year (fromf11,973to 624,387).| |---|---|---|---|---|---|---|---|---|---| |||||||The designated|General Reserve for||| |||||||Combwich
Fun|Day remains atF374.||| |||||||The separate Restricted Funds Reserve|||| |||||||increased to829,250, but this is required|||to| |||||||corn lete the on|oin
refurbishment|works.|| |Reasons for|holding||zero||Para 1.22|Not applicable|||| |reserves|||||||||| |Details offund materially||||in|Para 1.24|Not applicable|||| |deficit|||||||||| |Explanation
uncertainties
concern|ofany
about||the||Para 1.23|Not applicable|||| |charity continuing||as a going|||||||| ## |||||||Hall usage by regular groups and private|| |---|---|---|---|---|---|---|---| |||||||hire has been badly affected due to Covid|| |The charity's
principal
sources offunds (including|||||Para 1.47|restrictions
and dosures due to
Refurbishment
works.
Income from Hall|| |any fundraising)||||||hire has decreased to 25%ofthe levels|in| |||||||2019. Income from Fundraising
is around|| |||||||50%of2019levels.|| |||||||However, these income losses were more|| |||||||than compensated
by the Government|| |||||||sponsored
Covid Relief Grants resulting|in| |||||||a doubling
ofGeneral Funds.|| |||||||Additional
Funds of nearly 2300,000were|| |||||||received from funding
bodies in support|of| |||||||the major Refurbishment
ofthe Village Hall|| |||||||which started
durin
the
ear.|| |||||||Not applicable|| |Investment
policy and
objectives including
any|||||Para 1.46||| |social investment|||policy||||| |adopted|||||||| |A description||ofthe||principal|Para 1.46||| |risks facing|the charity||||||| |Other|||||||| ## |Description
ofcharity's||||| |---|---|---|---|---| |trusts:||||| |Type of governing
document||Trust Deed||| |How is the charity|Para 1.25|CIO||| |constituted?||||| |Trustee selection methods|Para 1.25|Up to 7 Trustees may beel~ed at an||| |including
details ofany||Annual|General Meeting.|| |constitutional
provisions e.g.||Up to 11 may be appointed||by User bodies| |election to post or name of||Up to 5 may be co-opted by||the Trustees| |any person or body entitled||||| |to appoint one or more||||| |trustees||||| |Policies and procedures
adopted for the induction|Para 1.51|The Trustees are offered training
Community
Council for Somerset|The Trustees are offered training
Community
Council for Somerset|by the| |---|---|---|---|---| |and training
oftrustees||||| |The charity's
organisational
structure
and any wider|Para 1.51|The charity
Council for|is a member ofthe Community
Somerset.|| |network
with which the||||| |charity works||||| |Relationship
with any|Para 1.51|||| |related parties||||| |Other||||| ## ||Chari|name|||Otterham|ton Villa e Hall|ton Villa e Hall|||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| ||Other name the charit|||uses||||||||| ||Re istered charit||number||1186747|||||||| ||Chadty's|principal|address||Otterhampton||Village Hall|||||| ||||||Riverside|||||||| ||||||Combwich|||||||| ||||||TA5 2QZ|||||||| |mes|ofthe|charity trustees who manage the charity||||||||||| ||Trustee name|||Office (ifany)|||Dates acted ifnot forwhole
ar|Name
to a|ofperson (orbody) entitled
oint trustee
ifan|||| ||Susan Barton|||Chair||||||||| ||Peter James|||Treasurer||||||||| ||Cashin|||||||||||| ||Audrey|Rowley|||||To 15/10/2021|||||| ||Lindsey|Parsons||Secretary||||Otterhampton|||Parish Council|| ||Amber Austin|||||||||||| ||Roger Marcus Ford|||||||Combwich||Short||Mat Bowls| |||||||||Group||||| ||Helen Jowett|||||||Coffee Morning||||Group| ||Nicola Annette|||||||||||| ||Rowland|||||||||||| |9|Steven|Lang|||||From 15/10/2021|Harbour View|||Club|| |10||||||||||||| |11||||||||||||| |12||||||||||||| |13||||||||||||| |14||||||||||||| |15||||||||||||| |16||||||||||||| |17||||||||||||| |18||||||||||||| |19||||||||||||| |20||||||||||||| ## ## |Funds held as cust|odia|n trustees| |---|---|---| |Description
ofthe assets||| |held in this capacity||None| |Name and objects ofthe||| |chanty on whose behalf|the|Not applicable| |assets are held and how|this|| |falls within the custodian||| |chanty's objects||| |Details ofarrangements|for|| |safe custody and||Not applicable| |segregation
ofsuch assets||| |from the charity's
own||| |assets||| ## ## ## ## ## |Income and Expe|ndi|ture
Acco|unt at31stDec|ember 2021|||||| |---|---|---|---|---|---|---|---|---|---| ||||||Yearto 31/1||2/2021||31/12/2020| |||||Unrestricted||Restricted||Total for|| |||||Funds||Funds||year|Total for year| |||||||E|||R| |INCOME|||||||||| |Donations|||||||||233| |Hall Hire||||2,435||||2,435|3,622| |Grants towards|Maintenance||Costs|1,300||||1,300|975| |Village Market|||||426|||426|217| |Other Fundraising||activities|||647|||647|945| |RHL Grants re|Covid|||16,335||||16,335|11,334| |Grants towards|Refurbishment|||||297,699||297,699|| |||||21,143||297|699|318842|17327| |EXPENDITURE|||||||||| |Direct Costs against Income|||||||||| |Village Market|Costs||||122|||122|77| |Fundraising
Costs|||||94|||94|434| ||||||215|||215|512| |Property Costs|||||||||| |Hall Maintenance||Costs|||36|210,274||210,311|186| |Furniture,
Fittings||and Equipment|||171|43,497||43,668|369| |Professional fees for Refurbishment||||||13,040||13,040|3,961| |Storage and waste disposal||||2,113||||2,113|| |Fire prevention|and testing||||773|||773|848| |Utility Costs||||1,442||||1,442|2,413| |Cleaning||||2,050||||2,050|3,570| |Insurance||||1,179||||1 179|664| |||||7|765|266|811|274576|12010| |Administration|Costs||||||||| |Subscriptions
and||Licences|||421|||421|410| |Marketing
and Social Media|||||138||120|258|216| |Gifts for volunteers||&retiring Trustee|||120|||120|| |Miscellaneous|Costs||||70|||70|150| ||||||749||120||776| |Total Expenses||||8,729||266,932||275,660|13,297| |NET INCOME||||12,414||30,767||43,181|4,030| |Total Funds brought forward||||11,973||(-1,517)||10,456|6,426| |TOTAL FUNDS|CARRIED||FORWARD|R24,3&7||R29,250||R53,637|R 10,456| ## |Balance Sh|eet as|at 31stDecember 2021|||||| |---|---|---|---|---|---|---|---| |||||Year to 31/12/2021|||31/12/2020| ||||Unrestricted||Restricted|Total for|| ||||Funds||Funds|year|Total for year| |||||||R|R| |CURRENT|ASSETS||||||| |Stock of|heating|oil||10||10|40| |Debtors|||1,345|||1,345|348| |Cash at Bank and in hand|||23,717||41,006|64723|13,457| ||||25,072||41,006|66,078|13,845| |Less Creditors:|||||||| |Amounts|falling|due within one year||311|11,755|12,067|3,015| |TOTAL NET ASSETS|||F24,761||E29,250|854,012|P 10,830| |Represented|by:||||||| |Restricted Funds||||||29,250|(-1,517)| |Unrestricted
Funds||||||24,761|12,347| |||||||854012|f10830| |||2021||2020| |---|---|---|---|---| |Restricted Funds||||| |Previously
reported|Funds|||883| |Prior Year adjustments||||-2400| |Adjusted
Funds c/fwd||R29250||-F 1 517| |Unrestricted
Funds|- General Fund|||| |Previously
reported|Funds|||12,200| |Prior Year adjustments||||-227| |General
Fund c/fwd||24,387||11,973| |Reserve for Fun Day|||374|374| |||F24|761|F12347|