2020-12-31-accounts

Names and addresses ofadvisers (Optional Information)	Names and addresses ofadvisers (Optional Information)	Names and addresses ofadvisers (Optional Information)	Names and addresses ofadvisers (Optional Information)	Names and addresses ofadvisers (Optional Information)
T	ofadviser Name			Address
Not appllclble
Name ofchief executive or		names ofsenior staff members (Optional			information)
Not applicibls
				~ a
Description ofthe charittyy's		trusts
	d Type of governing ocument		t	Constitutiondatsd31 O~ob r2019
	(eg. trust deed, constitution)
	ow 1he ohanty Is consIit	uted		As a CharitabIe Incor porated0rgan isat	ion	(CI0)
	(eg. trust, aaacctahoa, ccrapahy)
				Up to 7 Trustees elected at AGM
	I t~ b I			Up to 11Trustees appointed by supportive Co-optsd appointment at Trustees Ivleeting		user bodIes
Additional governance issues (Opbonal information)
You may choose to include additional information, where relevant, about:				Otterhampton Village Wall is a member ofthe Community Somerset and adopt a variety of policies and procedures Council eg:				Council for suggested by the
~	policies and procedures
	adopted for the inductiori'and			~ Mission Statement
	training oftrustees;			~ Vision Statement
~	the charity's organisatlonal structure and any wider network with which the charity works;			~ health and safety procedures risk assessments ~ hnance policy ~ safeguarding policy ~ data protecbon
~	relationship with any related			~ equal opportunities
	parties;			~ hire procedures
~	trustees' consideration of major risks and the system and procedures to manage			Otterhampton Village Hall has been accreditations.	awarded		Hallmark	1 and 2
	them.			The Hall Is also a recognised Place	ofSafety		for Somerset County
				Council in the event ofan emergency.
				The Hall works closely with other local	Paiish organisations:
				Otterhampton Parish Council and Otterhampton			Parish Recreational
				Association.
				~ ~

Summary ofthe obJects charity set out ln Its	Summary ofthe obJects charity set out ln Its	ofthe	To establish and run a village hall and to promote for the benefit ofthe inhabitants ofthe Parish ot Otterhampton and surrounding area.	To establish and run a village hall and to promote for the benefit ofthe inhabitants ofthe Parish ot Otterhampton and surrounding area.
governing document
			Administration ofthe day to day requirements ofrunning a building for
			public hire and ensuring all health and safety requirements are adhered
			to and all relevant licenses obtained.
			The Village Hall has a large hall with stage, kItchen, social bar area,
			skittle alley and a separate hall used specrTically for 'short mat bowls.	Ths
			facilities were regularly used up to when the concerns with Covld
			surfaced and the subsequent enforced closurss. The necessary
			updating ofterms ofuss, additional dsaning requirements, etc. In
			compliance with safety concerns were introduced.
Summary ofthe main activities undertaken	for	the	The Village Hall Committee usually undertake fund raising events to	raise
public benefit in relation to these obJects (include within this section the statutory			money for the hall upkeep. Although one or two events took place early in 2020 we were unable to arrange any large events later in the year dus to Covid 19restrictions.
declaration that trustees		have
had regard to the guidance Issued by the Charity Commission an public benefit)			Local user groups hire the Hall on a regular basis for Brownies, aerobics, Piiates, mobility classes, art group, craft group, choir practice, band practice, coffee mornings, bingo, Parish Council manthly meetings, Village Hall monthly meetings. The Hall can also be hired prIvately far birthday and anniversary parties. The Hall is also hired as a polling
			station for local and general elections.
			Due to Covid 19restrictions the Hall was closed for several months
			during 2020 and when it reapened had restricted numbers ofpeople	in
			attendance.

You may choose to	include
further statements, where
relevant, about:
~ policy on grantmaking;		We do not offer grants.
~ policy programme investment;	related	We do not invest any funds.
~ contribution made	by	All Trustees are volunteers.
volunteers.
~ ~		~	~	~

~ ~	~ ~	~ ~
Summary ofthe main achievements ofthe charity during the year		The Hail is the central hub ofOtterhamptan Parish and a few events arganised for early 2020were well attends'd and raised funds for the Hall.
		However, Covid 19restrictions meant that the Hall was dosed during
		national lockdown and revenUe was badly affected,
		The Hall Committee continued ta hold monthly meefings via Zoom and to
		ensure that health and safety issues were dealt with and manage Cavid
		19restrictions and procedures. The Hall successfully reopened with
		appropriate procedures in place to ensure the safety ofvisitors.
		Some groups did reform and use the hall facilities but 'Covid restrictions
		has meant that the number ofpeople attending functions was restricted.
		.Other groups decided not to return during the pandemic due to health
		concerns far their members, The lack:of regular income has resulted in
		reduced hire revenue for the ffall.
		Overall, the Covid ig pandemic has had a huge impact on the Hall's
		finances. Although the Hall was closed for several weeks and hire
		significantly reduced due to restrictions, we still had various expenses
		needed to be met fn order to keep the Hall open and maintained. These
		included annual insurance, broadband/phone rental, oil, electricity, water
		casts and Covid 19preventative cleaning aod cleaning equipment costs.

			':n
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IP."			J I			~~I
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OPERATIONS INCOME								Year to 3	1I12/2020		Year to 31	/12I2D19
Hall Hire
User Groups								3,646.33			7477
Private Hire								254.00			1,944
									3,900.33			9.421
Fundraising
Village Market								148.64			629
Other								1.072.57			2201
								1.221.2'I			2,831
Less purchases		for resale						337.4I			519
									883.8D			2,312
Nat Insome									4.784.13			'11,732
EXPENDITURE
Property Costs
Cleaning senrice								3,535.00			4.838
Cleaning msteriakr								415.15			153
								3.95D.15			4.991
Hall Maintenance			costs					185.50			3A42
Refurbishment	Costs							53.45
Fixtures. Fn8ngs	8.enuipmcnt							369.35			102
Li9hl and heat								1,311.45			3.864
Fire prevention	end			tes8ng				841.57			734
Water rates								6IIII.64			576
								7.312.11			13,709
Less Maintenance			Conlnbubons			recenred		1,300.0D			3,300
								6,012.11			10,4D9
Administration				tk Servfces
Broadband											612
Community Counca								100.DD			'I0D
Inuusnce								673.32			843
Licancss								321.78			322
prindng. Slalicnery			8pOSlage					63.38			46
Other expenses								248.95			256
								1,769.89			1,979
Expenses									7,782.00			12,388
ioclicit) ofOpemtional					Income				(-2,99787	I		14L86 I
Government grnnm				received -		Covld 19relief			11.334.00
									8,336.13			l458 )
REFURBISHMENT ACCOUNT - restricted funds
Grants Received
Designated	Refu*ishment						Expenditure
Pro)ect Suppon	and			Menlonng				1.560.60			518
Surveyor Seniice		Fees						2.36a.so			3.384
Ashaslos Survey											1.428
Planning and Appacebon					Fees						116
								3.949.1D
Surplus/(Deficit)			of Returbishmant				funds for Year		i )949 lb	i		1-5,446 I
Net increase/(Decrease)					in Funds for Year				84887.83			8(%,102I