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|Names and addresses ofadvisers
(Optional
Information)|Names and addresses ofadvisers
(Optional
Information)|Names and addresses ofadvisers
(Optional
Information)|Names and addresses ofadvisers
(Optional
Information)|Names and addresses ofadvisers
(Optional
Information)||||||
|---|---|---|---|---|---|---|---|---|---|
|T|ofadviser
Name|||Address||||||
|Not appllclble||||||||||
|Name ofchief executive or||names ofsenior staff members
(Optional|||information)|||||
|Not applicibls||||||||||
|||||~ a||||||
|Description ofthe charittyy's||trusts||||||||
||**d**
Type of governing
ocument||t|Constitutiondatsd31
O~ob r2019||||||
||(eg. trust deed, constitution)|||||||||
||ow 1he ohanty Is consIit|uted||As a CharitabIe Incor porated0rgan isat|ion|(CI0)||||
||(eg. trust, aaacctahoa,
ccrapahy)|||||||||
|||||Up to 7 Trustees elected at AGM||||||
||I t~ b
I|||Up to 11Trustees appointed
by supportive
Co-optsd appointment
at Trustees
Ivleeting||user bodIes||||
|Additional
governance
issues (Opbonal information)||||||||||
|You may choose to include
additional
information,
where
relevant,
about:||||Otterhampton
Village
Wall is a member ofthe Community
Somerset and adopt a variety of policies and procedures
Council eg:||||Council for
suggested
by the||
|~|policies and procedures|||||||||
||adopted for the inductiori'and|||~
Mission Statement||||||
||training
oftrustees;|||~
Vision Statement||||||
|~|the charity's
organisatlonal
structure
and any wider
network
with which the charity
works;|||~
health and safety procedures
risk assessments
~
hnance
policy
~
safeguarding
policy
~
data protecbon||||||
|~|relationship
with any related|||~
equal opportunities||||||
||parties;|||~
hire procedures||||||
|~|trustees'
consideration
of
major risks and the system
and procedures to manage|||Otterhampton
Village Hall has been
accreditations.|awarded||Hallmark|1 and 2||
||them.|||The Hall Is also a recognised
Place|ofSafety||for Somerset County|||
|||||Council in the event ofan emergency.||||||
|||||The Hall works closely with other local|Paiish organisations:|||||
|||||Otterhampton
Parish Council and Otterhampton|||Parish Recreational|||
|||||Association.||||||
|||||~ ~||||||
|Summary
ofthe obJects
charity set out ln Its|Summary
ofthe obJects
charity set out ln Its|ofthe|To establish
and run a village hall and to promote for the benefit ofthe
inhabitants
ofthe Parish ot Otterhampton
and surrounding
area.|To establish
and run a village hall and to promote for the benefit ofthe
inhabitants
ofthe Parish ot Otterhampton
and surrounding
area.|
|---|---|---|---|---|
|governing
document|||||
||||Administration
ofthe day to day requirements
ofrunning
a building
for||
||||public hire and ensuring
all health and safety requirements
are adhered||
||||to and all relevant licenses obtained.||
||||The Village Hall has a large hall with stage, kItchen, social bar area,||
||||skittle alley and a separate
hall used specrTically for 'short mat bowls.|Ths|
||||facilities were regularly
used up to when the concerns with Covld||
||||surfaced and the subsequent
enforced closurss.
The necessary||
||||updating
ofterms ofuss, additional
dsaning
requirements,
etc. In||
||||compliance
with safety concerns were introduced.||
|Summary ofthe main
activities
undertaken|for|the|The Village Hall Committee
usually
undertake
fund raising events to|raise|
|public benefit in relation to
these obJects (include within
this section the statutory|||money for the hall upkeep.
Although
one or two events took place early
in 2020 we were unable to arrange
any large events later in the year dus
to Covid 19restrictions.||
|declaration
that trustees||have|||
|had regard to the guidance
Issued by the Charity
Commission
an public
benefit)|||Local user groups
hire the Hall on a regular basis for Brownies, aerobics,
Piiates, mobility classes, art group, craft group, choir practice, band
practice, coffee mornings,
bingo, Parish Council manthly
meetings,
Village
Hall monthly
meetings.
The Hall can also be hired prIvately far
birthday
and anniversary
parties.
The Hall is also hired as a polling||
||||station for local and general elections.||
||||Due to Covid 19restrictions
the Hall was closed for several months||
||||during 2020 and when
it reapened
had restricted
numbers ofpeople|in|
||||attendance.||
##
|You may choose to|include||||
|---|---|---|---|---|
|further statements,
where|||||
|relevant,
about:|||||
|~
policy on grantmaking;||We do not offer grants.|||
|~
policy programme
investment;|related|We do not invest any funds.|||
|~
contribution
made|by|All Trustees are volunteers.|||
|volunteers.|||||
|~
~||~|~|~|
|~
~|~
~|~
~|
|---|---|---|
|Summary ofthe main
achievements
ofthe charity
during the year||The Hail is the central hub ofOtterhamptan
Parish and a few events
arganised
for early 2020were well attends'd
and raised funds for the Hall.|
|||However,
Covid 19restrictions
meant that the Hall was dosed during|
|||national
lockdown
and revenUe was badly affected,|
|||The Hall Committee
continued
ta hold monthly
meefings
via Zoom and to|
|||ensure that health and safety issues were dealt with and manage
Cavid|
|||19restrictions
and procedures.
The Hall successfully
reopened
with|
|||appropriate
procedures
in place to ensure the safety ofvisitors.|
|||Some groups
did reform and use the hall facilities but 'Covid restrictions|
|||has meant that the number ofpeople attending
functions was restricted.|
|||.Other groups decided
not to return
during the pandemic
due to health|
|||concerns far their members,
The lack:of regular income has resulted
in|
|||reduced
hire revenue for the ffall.|
|||Overall, the Covid
ig pandemic
has had a huge impact on the Hall's|
|||finances.
Although
the Hall was closed for several weeks and hire|
|||significantly
reduced due to restrictions,
we still had various expenses|
|||needed to be met fn order to keep the Hall open and maintained.
These|
|||included
annual
insurance,
broadband/phone
rental,
oil, electricity, water|
|||casts and Covid 19preventative
cleaning aod cleaning
equipment
costs.|
##
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||||':n||||
|---|---|---|---|---|---|---|
||I|1|||||
|IP."|||J I|||~~I|
||||||I||
|||||A|||
##
|OPERATIONS
INCOME||||||||Year to 3|1I12/2020||Year to 31|/12I2D19|
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Hall Hire|||||||||||||
|User Groups||||||||3,646.33|||7477||
|Private
Hire||||||||254.00|||1,944||
||||||||||3,900.33|||9.421|
|Fundraising|||||||||||||
|Village Market||||||||148.64|||629||
|Other||||||||1.072.57|||2201||
|||||||||1.221.2'I|||2,831||
|Less purchases||for resale||||||337.4I|||519||
||||||||||883.8D|||2,312|
|Nat Insome|||||||||4.784.13|||'11,732|
|EXPENDITURE|||||||||||||
|Property Costs|||||||||||||
|Cleaning senrice||||||||3,535.00|||4.838||
|Cleaning
msteriakr||||||||415.15|||153||
|||||||||3.95D.15|||4.991||
|Hall Maintenance|||costs|||||185.50|||3A42||
|Refurbishment|Costs|||||||53.45|||||
|Fixtures. Fn8ngs|8.enuipmcnt|||||||369.35|||102||
|Li9hl and heat||||||||1,311.45|||3.864||
|Fire prevention|end|||tes8ng||||841.57|||734||
|Water rates||||||||6IIII.64|||576||
|||||||||7.312.11|||13,709||
|Less Maintenance|||Conlnbubons|||recenred||1,300.0D|||3,300||
|||||||||6,012.11|||10,4D9||
|Administration||||tk Servfces|||||||||
|Broadband|||||||||||612||
|Community
Counca||||||||100.DD|||'I0D||
|Inuusnce||||||||673.32|||843||
|Licancss||||||||321.78|||322||
|prindng.
Slalicnery|||8pOSlage|||||63.38|||46||
|Other expenses||||||||248.95|||256||
|||||||||1,769.89|||1,979||
|Expenses|||||||||7,782.00|||12,388|
|ioclicit) ofOpemtional|||||Income||||(-2,99787|I||14L86 I|
|Government
grnnm||||received -||Covld 19relief|||11.334.00||||
||||||||||8,336.13|||l458 )|
|REFURBISHMENT ACCOUNT - restricted funds|||||||||||||
|Grants Received|||||||||||||
|Designated|Refu*ishment||||||Expenditure||||||
|Pro)ect Suppon|and|||Menlonng||||1.560.60|||518||
|Surveyor Seniice||Fees||||||2.36a.so|||3.384||
|Ashaslos Survey|||||||||||1.428||
|Planning
and Appacebon|||||Fees||||||116||
|||||||||3.949.1D|||||
|Surplus/(Deficit)|||of Returbishmant||||funds for Year||i )949 lb|i||1-5,446 I|
|Net increase/(Decrease)|||||in Funds for Year||||84887.83|||8(%,102I|
##
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