Trustees’ Annual Report for the period
From 4/12/2019 Period start date To 4/12/2020 Period end date
Charity name: WOMERSLEY VILLAGE COMMUNITY HALL
Charity registration number:1186742
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To establish and run a village community hall and to promote for the beneft of the inhabitants of the Parish of Womersley & Environs (“area of beneft”) without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time activities of individuals and/or groups who have need of such facilities by reason of their youth, age, infrmity or disablement, fnancial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The building of a new Village Hall for the residents of Womersley |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees had due regard to the commission’s public beneft guidance when exercising any powers or duties |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Not applicable Para 1.38 Policy on grant making
Not applicable Para 1.38 Policy on social investment including program related investment Non financial Para 1.38 Contribution made by volunteers Not applicable Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | During 2020 the trustees have pursued the provision of a new village hall, as seen in the constitution. An architectural practice was appointed to design a new building, this design was shared with the community via the Parish Magazine and display in the village tea room, and this was submitted for planning approval in November 2020. This will also enable us to apply for external funding. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | Despite Covid restrictions the trustees are pleased with the steady progress made on achieving our objectives. The principal objectives being finalising a building design that has the approval of the majority of the community, and applying for planning permission to build. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Fundraising has ben limited due to Covid, but a 100 Club Lottery has been set up, and two fundraising events held prior to national lockdown, these have raised approximately £1500 |
| Investment performance against objectives Para 1.41 The trustees have placed funds in a charity investment account but due to low interest rates returns have been limited to £1017.00 in interest received Other |
|
|---|---|
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity has cash to hand at £166207.00 at the end of December, being balance of proceeds of sale from the Old Village Hall |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Not applicable at this time, but the charity will always maintain a reserve of £10,000 post new build as outlined in our reserve policy |
| Amount of reserves held | Para 1.22 | All funds currently at hand |
| Reasons for holding zero reserves |
Para 1.22 | not applicable |
| Details of fund materially in deficit |
Para 1.24 | not applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | not applicable |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Proceeds of Sale of old village hall sold in 2019, transferred from now closed charity Womersley Village Hall & Reading Room 221018 . Additional fundraising prior to Covid lockdown raise approximately £1500 |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Failure to gain planning permission on the community land available to us |
| A description of the principal risks facing the charity |
Para 1.46 | Not receiving planning permission for our chosen site |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
not applicable | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees will be re-elected at the first AGM and then at subsequent years .Trustees are expected to adhere to the charities code of conduct, also applicable to potential new trustees. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Womersley Village Community Hall |
|---|---|
| Other name the charity uses | not applicable |
| Registered charity number | 118674 |
| Charity’s principal address ℅ Rookery farm, Bankwood road, Womersley, North Yorkshire, DN6 9AY |
|
|---|---|
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Paul White | Chair | Whole year | Members of CIO |
| Roy Crossland | Whole year | |||
| Amnda Denny | Whole year | |||
| Jacci White | Whole year | |||
| Paul Smith | 4/12/19 to 5/5/20 | |||
| Alison Sykes | 3/2/20 to 4/5/20 | |||
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Dates acted if not for whole year
Trustee name
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Paul white Full name(s) Paul Martin White Position (eg Chair Secretary, Chair, etc)
Date 31/5/21
| Charity Name | Charity Name | Charity Name | Charity Name | Charity Name | No(if any) | No(if any) | CC16a | ||
|---|---|---|---|---|---|---|---|---|---|
| Womersley Village Community Hall | 1186742 | ||||||||
| Receipts andpayments accounts | |||||||||
| For the period from |
Period start date | To | Period end date | ||||||
| 43803 | 44196 | ||||||||
| Section A Receipts and payments | |||||||||
| Unrestricted funds |
Restricted funds | Endowment funds |
Total funds | Last year | |||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||
| A1 Receipts | |||||||||
| Assets transferred from old charity, Womersley Village Hall & Reading Room, no. 221018 |
3,117 | - 0 | 170,200 | 173,317 | - | ||||
| 100 Club | 2,249 | - | - | 2,249 | - | ||||
| Quiz night | 380 | - | - | 380 | - | ||||
| Sundryincome | 95 | - | - | 95 | - | ||||
| Bank interest | 1,017 | - | - | 1,017 | - | ||||
| - 0 | - | - | - | - | |||||
| - 0 | - | - | - | - | |||||
| - 0 | - | - | - | - | |||||
| Sub total(Gross income for AR) | 6,858 | - | 170,200 | 177,058 | - | ||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - 0 | - 0 | - 0 | - | ||||||
| - 0 | - 0 | - 0 | - | - 0 | |||||
| Sub total | - 0 |
- 0 | - 0 | - | - 0 | ||||
| **Total receipts ** | 6,858 |
- 0 | 170,200 | 177,058 | - 0 | ||||
| A3 Payments | |||||||||
| 100 Club | 900 | - | - | 900 | - | ||||
| Insurance | 513 | - | - | 513 | - | ||||
| Quiz night refreshments | 206 | - | - | 206 | - | ||||
| Bank service charges | 54 | - | - | 54 | - | ||||
| Sundry costs | 62 | - | - | 62 | - | ||||
| - 0 | - | - | - | - | |||||
| - 0 | - | - | - | - | |||||
| - 0 | - | - | - | - | |||||
| - 0 | - | - | - | - | |||||
| **Sub total ** | 1,735 |
- | - | 1,735 | - | ||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| Property development - preliminary costs | - 0 | - | 9,116 | 9,116 | |||||
| - 0 | - 0 | - 0 | - | ||||||
| **Sub total ** | - 0 |
- 0 | 9,116 | 9,116 | - 0 | ||||
| **Totalpayments ** | 1,735 |
- 0 | 9,116 | 10,851 | - 0 | ||||
| **Net of receipts/(payments) ** | 5,123 |
- | 161,084 | 166,207 | - | ||||
| A5 Transfers between funds | - 0 | - | - | - | - | ||||
| A6 Cash funds last year end | - 0 | - | - | - | - | ||||
| **Cash funds thisyear end ** | 5,123 |
- | 161,084 | 166,207 | - | ||||
| Section B Statement of assets and liabilities at the end of the period | |||||||||
| Categories | Details | Unrestricted funds |
Restricted funds | Endowment funds |
|||||
| to nearest £ | to nearest £ | to nearest £ |
CCXX R1 accounts (SS)
02/06/2021
1
| B1 Cash funds | Yorkshire Bank current account & term deposit | Yorkshire Bank current account & term deposit | Yorkshire Bank current account & term deposit | 609 | - | 101,498 | |||
|---|---|---|---|---|---|---|---|---|---|
| Unity Bank current account | 4,364 | - | 59,586 | ||||||
| Cash in hand | 150 | - | - | ||||||
| Total cash funds | 5,123 | - | 161,084 | ||||||
| (agree balances with receipts and payments account(s)) |
OK | OK | |||||||
| Unrestricted funds |
Restricted funds | Endowment funds |
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| Details | to nearest £ | to nearest £ | to nearest £ | ||||||
| B2 Other monetary assets | - | - | - | ||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
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| B3 Investment assets | - | - | |||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
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| B4 Assets retained for the charity’s own use |
Property development;preliminary costs | Endowment | 9,116 | - | |||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Details | Fund to which liability relates |
Amount due (optional) |
When due (optional) |
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| B5 Liabilities | - | ||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Print Name | Date of approval | ||||||
| Paul White | Paul White | 31/5/21 | |||||||
CCXX R2 accounts (SS)
02/06/2021
2