2020-12-31-accounts - Pocklington Rugby In The Community

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Section C: Notes to the accounts Trustees’ annual report for the period

Period start date 0. 3. 1. 2. 1. 9 Period end date

1. 1. 2 2. 0

Charity No Charity name Pocklington Rugby InThe Community (if any)

1. 1. 1. 1. 6

Objectives and Activities

SORP reference To promote community participation in healthy recreation by Summary of the purposes of the Para 1.17 Providing facilities for playing Rugby and other sports and to charity as set out in its governing provide facilities in the interests of social welfare for the recreation of individuals by reason of their youth, age document infirmity, disability, financial hardship or social circumstances Summary of the main activities Para 1.17 and Strengthen Partnerships with other sporting organisations such as Pock Runners, Pock Ladies Hockey Club, Local school sports in relation to those purposes for 1.19 Departments and local cycling clubs.Yoga for ME suffers started. the public benefit, in particular, Arrange social activities. Most curtailed by the Pandemic such as “Pie & a Pint” for the elderly and lunch groups but Xmas lunch for the activities, projects or services 200 held and club utilised as a local COVID Hub. identified in the accounts. Rugby based activities curtailed by the Pandemic. Statement confirming whether the Para 1.18 TheTrustees of the charity confirm that whilst many of the expected trustees have had regard to the Activities have been compromised by the Pandemic, all actions have been for the public benefit. guidance issued by the Charity Commission on public benefit

TheTrustees of the charity confirm that whilst many of the expected Activities have been compromised by the Pandemic, all actions have been for the public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	During the year we had the benefit of the work of volunteers to arrange and manage/collect and deliver to old/infirm/lonely residents for a Xmas lunch in December 2019 and 2020. Other activities were restricted by COVID.
Other

Charity Accounts templates – Trustees’ annual report for the period

October 2016

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Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole.	Para 1.20	A lot of our plans have been restricted by the impact of the Pandemic. However, we were able to hold a Xmas lunch for the old infirm and lonely which proved to be very successful and was to be the launch of various weekly and monthly activities such as Pie and a Pint, games afternoons and physical exercise for the elderly such as walking rugby. With lockdown, our plans were suspended and we were forced to change the format for Xmas 2020 when we delivered over 200 Xmas meals which encouraged volunteers and was very gratefully received. During 2021 we hope to get the other activities up and running whilst extending the support to other dates when the old and lonely are often forgotten such as Easter. During the Pandemic we have been able to facilitate a lot of help and support in Pocklington and surrounding villages by providing the club premises to be used as the local support hub. During the early days this included helping with food and support to the vulnerable and isolating, and we were also able to give People’se Pantry a permanent home for their food parcels. As restrictions have eased, the club has also been used as a testing station. We are hopeful that we will be able build on this to fulfill more of our objectives in 2021.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Charity Accounts templates – Trustees’ annual report for the period

October 2016

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Financial Review

	SORP reference
Review of the charity’s fnancial position at the end of the period	Para 1.21	~~During the 8 months of operations up to 31/12/20, the charity received~~ £960 in donations, £33969 in grants and £21680 in other gifts total income £56609. With outgoings of £22046, the bank balance as at 31/12/20 was £34563.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Although it is early days, the Trustees have agreed that we need a reserve sufficient to cover our annual expenses. Other money can be used for allocated charitable activities. During 2021 £7500 will be also used towards property expenses to provide offices ~~and meeting rooms for chariti es and People~~’~~s Pantry~~
Amount of reserves held	Para 1.22	~~.~~ Annual expenses (rent, insurance, internet and miscellaneous) £3000. Contingencies (to be reviewed annually) £3000 Total £6000
Reasons for holding zero reserves	Para 1.22	N/a
Details of fund materially in defcit	Para 1.24	N/a
Explanation of any uncertainties about the charity continuing as a goingconcern	Para 1.23	N/a

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
The charity’s principal sources of funds (including any fundraising)	Para 1.47	The principal sources of funds during 2020 have been grants and Donations not least because of the Pandemic and our inability to raise money at events and from the general public.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	The pandemic remains the principal risk to the charity by preventing activities which enable us to raise money for the charity. This will be our challenge for 2021/22
Other

Charity Accounts templates – Trustees’ annual report for the period

October 2016

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Structure, Governance and Management

Description of charity’s trusts:	SORP reference
Type of governing document (trust deed,royal charter)	Para 1.25	Trust deed
How is the charity constituted? (e.gunincorporated association,CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Selection methods in accordance with charity commission guidelines.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policies and procedures adopted for the induction and training of trustees	Para 1.51	N/a
The charity’s organisational structure and any wider network with which the charityworks	Para 1.51	N/a
Relationship with any related parties	Para 1.51	N/a
Other

Charity Accounts templates – Trustees’ annual report for the period

October 2016

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Reference and Administrative details

Charity name	POCKLINGTON Pocklington Rugby In The Community
Other name the charity uses	PRITC PRITC PRITC PRITC
Registered charity number	111 1186716
Charity’s principal address	1F Feather’s Field 36 Percy Road Pocklington York YO42 2LY

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
Andrew John Bowden	Chairman
Deborah Elizabeth Britton
Christopher French
Christopher John Clegg
William Allen Clovis
Simon John Sedcole	Treasurer
Edward Dyson Townsend
Timothy Andrew Stephenson
Valerie Clare French
Paul Rhodes

Charity Accounts templates – Trustees’ annual report for the period

October 2016

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Reference and Administrative details (cont)

Corporate trustees – names of the directors at the date the report was approved

Director name N/a

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/a

Charity Accounts templates – Trustees’ annual report for the period

October 2016

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Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	Cash
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	Yoga for ME suffers - small charitable organisation to help ME sufferers who hold sessions at PRITC premises to help physical and mental well being. People’s Pantry - charitable organisation which collects and distributes food parcels to those in need in the Pocklington area. Use premises to collect, store and distribute food.
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	Due to the Pandemic we were unable to open separate accounts during this accounting period. Subsequently we have managed to open savings accounts and this monies have been segregated from general funds into separate accounts.

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address ~~N/a~~

Name of chief executive or names of senior staff members (Optional information)

N/a

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Charity Accounts templates – Trustees’ annual report for the period

October 2016

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Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s)

Position (eg Secretary, Chair, etc)

Date

Charity Accounts templates – Trustees’ annual report for the period

October 2016

Charity Name Pocklington Rugby In The Community No (if any) 1186716 Recei ts and a ments accounts p p y For the period Period start date03/12/2019 To Period end date31/12/2020 from

CC16a

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ - - - - - - - - - - - - - 960 24869 21680 47509 N/A 47509	Restricted funds to the nearest £ - - - - - - - - - - - - - 9100 9100 ~~N/A~~ 9100	Endowment funds to the nearest £ - - - - - - - - - - - - - N/A N/A	Total funds to the nearest £ - - - - - - - - - - - - - 960 33969 21680 56609 56609	Last year to the nearest £
~~Donations~~	- 960				-
	-				-
~~Grants~~	- 24869				-
	-				-
~~Other~~	- 21680				-
	-				-
	-				-
	-				-
*Sub total*(Gross income for AR)	- 47509				- N/A

A2 Asset and investment sales, (see table).
	- N/A				N/A
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					- N/A

Rent for Hub	- ~~11416~~	-	-	- 11416	-
Other Covid Expenses	- 200	-	-	- 200	-
Grants/Donations	- 500	- 1500	-	- 2000	-
	- 5410	-	-	- 5410	-
Insurance	- 457	-	-	-	-
Legal Expenses	- 250	-	-	- 250	-
Event expenses	- 2313	-	-	- 2313	-
	-	-	-	-	-
	-	-	-	-	-
*Sub total*	- 20546	- 1500	- N/A	- 22046	- N/A

A4 Asset and investment purchases, (see table)
	-
	-
*Sub total*	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
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	- 26963			- 34563	- N/A

CCXX R1 accounts (SS)

8/15/2021

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details Details Details Signature General Account None None None None	Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name 26448 7600 26448 7600	Endowment funds to nearest £
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			- N/A
			OK
			Endowment funds to nearest £
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			Current value (optional)
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			Date of approval

CCXX R2 accounts (SS)

8/15/2021

Independent Examinerfs Report to the Trustees of Pocklington Rugby In The community I rEpvrl lo Ihe tn15tee5 on my examination of the accounts of Pocklin9ton Ru9by Tn The. CommunlEy for rhe year endcd 31 December 2020. This report is made solely to the Charity s Trustees, as a body, in accordance virth Section 145 of th?. Charitip.8 Act 20 1 l. My inde.pende.nt ex¢1rninalitsn ibiork ha% hp_é>.n iind>.rlakp.n so that I mlght state to the Charity's Tru%tees tho%e matters l am required to 8tate to them in an Independent Examiner's Report and for no other purpose. To the fvlle5t extent pormiltÈd by law, L do r)ot tccepl or a_£sumè. rg.-4p¢in%ibilily In i< rlyOr)é oiher thart thè. C.h<lrity and the Charity's Trustees as è body, for my Independent examlnation work, for thls report, or for the opinions I have fomed. Responsibilities and basis of report As tho charity IrLJ4tè.& of Ihg. cheirity yaij xrp_ responsrblg for Ihp. prp.par8tson OF the. accounts in accordance with tho requiromeiits of tho Lharitics Act 2011 Ctho Aci?. I report in rpCt of my e.xarninil1ion of th?. ar.roiJnt.% af the charily r)rri¥.d out und*r scttion 145 OL Iho 2011 Act and In carrying oul my eXcin)ination L Iiove follo%ved all the applicable Directions givcn by Iho Charity Commi%sion under soction 145(5}(b) of the Act. Independent ExamlnÈrfs Statement T h¢ive cornpleted my examinètion. I confirm that no material rnatter5 have come to my attents'oi) in coni)ecLiori with tl)È examinaLion giving me cau%e lo believe LhaL in any material rcspect: accounting records were rsot kept in respect of the charity a5 required by section 130 of ihe Acl- or 2. the accounts do not attord with thoso rttord8. I l)ave no coricrn5 £?nd have CQFne ?cross no. other matlers in connKtion with the examination to 'hICh atrontion should bo drawn iti.this roport In ordor to onable a proper understanding of the accounts to be reached. rce J A Farmw FCA 12 OdobÈr 2021