Trustees Annual Report and Accounts Southwell and District Lions Club (CIO) 30[th] June 2022
Charity number 1186703
Registered Office 59 Halloughton Road SOUTHWELL Nottinghamshire NG25 0LP
Trustees Alastair Murray (Chair) Jeremy Berridge (Treasurer) Peter Brooker Ian Gillings Steven Scall Roger Eastty Nicholas Parr Ian Robinson Robert Callow
Structure, governance and management
We became a CIO on 2[nd] December 2019 having previously operated as a Charitable Trust.
Objectives and activities
We serve our local community and the wider regional, national, and international community by running fund raising events throughout the year in order to raise money to help clubs, charities, organisations and individuals who need or seek our help. Our members also provide 'hands-on' assistance as and when we are able to do so.
Public Benefit
The charity trustees have complied with their duty to have due regard to the guidance on public benefit published by the charity commission in exercising their powers or duties.
Achievements and performance
We have successfully charted a path through the Covid pandemic which has enabled us to retain and indeed grow our membership. We have recommenced our fund-raising activities with vigour and purpose. This is reflected in our increased fundraising income for the year of £21,825 compared to £14,093 for the prior year. We adopted a prudent donations policy as we were unsure as to the extent of the restrictions of the pandemic and our charitable donations for the year were £17,872 compared to £15,415 in the previous year. This has led to an increase in funds held in restricted reserves in excess of our policy, and the Trustees will be actively seeking new requests for donations in the future.
Financial Review
The Trustees current reserves policy is to retain a sufficient balance of unrestricted funds in the Administration Account to enable it to meet its liabilities and ensure its continuity by
providing a minimum balance at all times to cover the next esttmated payment of member fees to Lions at District and International level. and a reasonable level of working capital as detern)ined by the Trustees from time lo time. This fund benefitted from a Gift Aid claim of £1,978, part of which was retrospective. The Trustees have decided to transfer this money to a designated fund to be used for charitable purposes. The balance on the unrestrict¢d administration fund at the year end w&$ £2,363, and the balance on the designated charity fid at the year end was £1,978. The TTUSte¢s Quent reserves policy in respect of the restricted funds held in the Clwity Account is to maintsin sufficient funds only to enable it to meet any reasonable current requests for donations and retain a rellable reserve to meet fumre opportunities for donations. having regard to the timing and level of anticipated future receipts whether in the current accounting year or otherwise. This reserve also benefitted from a Gift Aid claim of £3.480. part of which was retrospective. The balance on this fund at the year end was £12,638. Tntee8 Declarati Approved by the InteeS on.. xaZ3 Signed:
Independent Examiner's Report to the Trustees of Southwell #nd Distrirt Lion% Club (CIO) I report on the accounts of the CIO for the year ended 30 June 2022. Respeclive Responsibilities of Trustees and Examiner.. The tsustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for Ihis year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: Examine the accounts (under section 145 of the 2011 Act). To follow the procedures laid down in the General Directions given by th¢ Charity Commissioners (under section 145(5)0)) of the 2011 Act); and To state whether particular matters have come to my attention. Basts of Independent Ei¥miner's report My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kepl by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanations from you as tNstees concerning any such matters. The procedures undertaken do not Provide all the evidence that would be required in an audil and consequently no opinion 15 giv¢n as to wh¢ther the accounts present a ,tTh and fair view. and the report is limited io those matters set out in the statement below. Independent examiner's statement In connedion with my examination, no rnatter has come to my attention: which gives me reasonable cause to believe that in any material respect of the requirernents To keep accounting Tecords in accordance with sedion 130 of th¢ 2011 ACL and To prepare accounts which accord with the accounting records and comply with the accounting r¢quir¢ments of the 2011 Act have not been m¢t' or 2. to which. in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Alison Slinger FCA 234 Norwood Gardens Southwell Notts NG25 ODS
Southwell and District Lions Club (CIO) Financial Statements for the Year Ended 30th June 2022
Receipts and Payments Accounts
| RECEIPTS Subscriptions Member donations Fund raising Gift Aid recovered Miscellaneous Total Receipts PAYMENTS Donations District affilliation fees International affiliation fees Equipment Clothing Events Sundry Independent Examination Licences Advertising Media Total payments Net receipts/(payments) Transfer between funds Cash at bank and in hand at 1st July Cash at bank and in hand 30th June |
Unrestricted Designated Restricted TOTAL funds funds funds 2022 Administration Charity Charity £ £ £ £ 4,536 4,536 115 115 182 21,825 22,007 1,978 3,480 5,458 84 634 718 6,895 25,939 32,834 647 17,872 18,519 1,275 1,275 1,003 1,003 0 182 182 520 520 290 290 200 200 55 55 397 397 187 187 4,756 17,872 22,628 2,139 8,067 10,206 -1,978 1,978 0 2,202 0 4,571 6,773 2,363 1,978 12,638 16,979 |
Unrestricted Restricted TOTAL funds funds 2021 Administration Charity £ £ £ 4,404 4,404 123 123 14,093 14,093 0 24 24 4,551 14,093 18,644 354 15,415 15,769 1,029 1,029 1,002 1,002 400 400 0 100 100 134 308 442 185 185 115 115 195 195 287 14 301 3,701 15,837 19,538 850 -1,744 -894 1,352 6315 7,667 2,202 4,571 6,773 |
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Southwell and District Lions Club (CIO) Financial Statements for the Year Ended 30th June 2022
| Charitable Donations Support Refugees in Southwell Lions MD105 Ukraine Southwell Rugby Union FC LCI Ukraine School Uniforms Ukraine Minster School PTA Magda Ukraine Norwood Park Equipment Reach Beaumont House Holy Trinity School MHA Live at Home Julie Quinn Sailing kit and equipment PASIC Scouts Jubilee East Midlands Immediate Care Scheme Lowdham School LCIF India Appeal LCIF Haiti Appeal Holy Trinity Newark LCIF Tonga Duncan Monaghan Windsurf equipment Enabling Hope CIC LCI Sight Savers LCI Medic Alert LCI Water Aid DG's Wife Appeal Balls for All (LCI District) LCI Madagascar Southwell Cathedral Jubilee Pulp Friction Smoothie Bike booking Guy Turner charity walk donation Westgate Group Minster Jubilee Event Scouts bird box materials Rainbows Hospice Funeral donation for widow's charity Riding for the disabled |
Unrestricted Restricted Funds Funds Administration Charity £ £ 3,500.00 1,805.58 1,378.00 1,000.00 1,000.00 675.00 551.89 544.00 500.00 500.00 500.00 500.00 500.00 500.00 400.00 300.00 300.00 250.00 250.00 250.00 250.00 250.00 250.00 250.00 250.00 250.00 250.00 220.00 200.00 200.00 150.00 100.00 47.53 200.00 142.69 104.00 100.00 100.00 646.69 17,872.00 |
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Southwell and District Lions Club (CIO) Financial Statements for the Year Ended 30th June 2022
Statement of Assets and Liabilities
| Cash Funds Bank current account (Admin) Bank current account (Charity) Other monetary assets Gift Aid Recoverable |
Designated funds Administration Charity Charity £ £ £ £ 2,363 2,363 1,978 12,638 14,616 2,363 1,978 12,638 16,979 261 0 261 Unrestricted funds Restricted funds TOTAL 2022 |
Administration Charity £ £ £ 2,202 4,571 6,773 1,201 1,480 2,681 TOTAL 2021 Unrestricted funds Restricted funds |
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Notes
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1 The financial statements have been prepared using the Receipts and Payments basis.
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2 Assets retained for charity use are Santa's sleigh, and a number of items of equipment used to support fund-raising. Much of this is low value and accordingly expenditure is fully written off in the year in which it is incurred.
| 3 Gift Aid Recovered GASDS on Christmas float 2020 GASDS on Christmas float 2021 Gift aid on Subscriptions 1.7.21 to 31.12.21 Gift aid on Subscriptions 1.1.22 to 31.3.22 Gift aid on Subscriptions not previously recovered |
Unrestricted Restricted TOTAL funds funds 2022 £ £ £ 1,480 1,480 2,000 2,000 516 516 261 261 1201 1,201 1,978 3,480 5,458 |
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During 2022 the Gift aid and Gift Aid Small Donation Scheme (GASDS) Claims were made on eligible subcriptions and donations made since the date of the constitutional change.
- 4 Trustees have decided to transfer gift aid on subscriptions to a designated charity account. For the year to 30th June 2022 an amount of £1,978 has been transferred to this designated fund. Future gift aid claims on membership subscriptions will also be allocated to this fund, and it will be used for chariatable donations.