## **Trustees Annual Report and Accounts Southwell and District Lions Club (CIO) 30[th] June 2022** ## **Charity number 1186703** Registered Office 59 Halloughton Road SOUTHWELL Nottinghamshire NG25 0LP Trustees Alastair Murray (Chair) Jeremy Berridge (Treasurer) Peter Brooker Ian Gillings Steven Scall Roger Eastty Nicholas Parr Ian Robinson Robert Callow ## Structure, governance and management We became a CIO on 2[nd] December 2019 having previously operated as a Charitable Trust. ## Objectives and activities We serve our local community and the wider regional, national, and international community by running fund raising events throughout the year in order to raise money to help clubs, charities, organisations and individuals who need or seek our help. Our members also provide 'hands-on' assistance as and when we are able to do so. ## Public Benefit The charity trustees have complied with their duty to have due regard to the guidance on public benefit published by the charity commission in exercising their powers or duties. ## Achievements and performance We have successfully charted a path through the Covid pandemic which has enabled us to retain and indeed grow our membership. We have recommenced our fund-raising activities with vigour and purpose. This is reflected in our increased fundraising income for the year of £21,825 compared to £14,093 for the prior year. We adopted a prudent donations policy as we were unsure as to the extent of the restrictions of the pandemic and our charitable donations for the year were £17,872 compared to £15,415 in the previous year. This has led to an increase in funds held in restricted reserves in excess of our policy, and the Trustees will be actively seeking new requests for donations in the future. ## Financial Review The Trustees current reserves policy is to retain a sufficient balance of unrestricted funds in the Administration Account to enable it to meet its liabilities and ensure its continuity by providing a minimum balance at all times to cover the next esttmated payment of member fees to Lions at District and International level. and a reasonable level of working capital as detern)ined by the Trustees from time lo time. This fund benefitted from a Gift Aid claim of £1,978, part of which was retrospective. The Trustees have decided to transfer this money to a designated fund to be used for charitable purposes. The balance on the unrestrict¢d administration fund at the year end w&$ £2,363, and the balance on the designated charity fi￿d at the year end was £1,978. The TTUSte¢s Qu￿ent reserves policy in respect of the restricted funds held in the Clwity Account is to maintsin sufficient funds only to enable it to meet any reasonable current requests for donations and retain a re￿llable reserve to meet fumre opportunities for donations. having regard to the timing and level of anticipated future receipts whether in the current accounting year or otherwise. This reserve also benefitted from a Gift Aid claim of £3.480. part of which was retrospective. The balance on this fund at the year end was £12,638. Tn￿tee8 Declarati Approved by the In￿teeS on.. xaZ3 Signed: Independent Examiner's Report to the Trustees of Southwell #nd Distrirt Lion% Club (CIO) I report on the accounts of the CIO for the year ended 30 June 2022. Respeclive Responsibilities of Trustees and Examiner.. The tsustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for Ihis year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: Examine the accounts (under section 145 of the 2011 Act). To follow the procedures laid down in the General Directions given by th¢ Charity Commissioners (under section 145(5)0)) of the 2011 Act); and To state whether particular matters have come to my attention. Basts of Independent Ei¥miner's report My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kepl by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanations from you as tNstees concerning any such matters. The procedures undertaken do not Provide all the evidence that would be required in an audil and consequently no opinion 15 giv¢n as to wh¢ther the accounts present a ,tTh￿ and fair view. and the report is limited io those matters set out in the statement below. Independent examiner's statement In connedion with my examination, no rnatter has come to my attention: which gives me reasonable cause to believe that in any material respect of the requirernents To keep accounting Tecords in accordance with sedion 130 of th¢ 2011 ACL and To prepare accounts which accord with the accounting records and comply with the accounting r¢quir¢ments of the 2011 Act have not been m¢t' or 2. to which. in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Alison Slinger FCA 234 Norwood Gardens Southwell Notts NG25 ODS ## **Southwell and District Lions Club (CIO) Financial Statements for the Year Ended 30th June 2022** ## **Receipts and Payments Accounts** |**RECEIPTS**
Subscriptions
Member donations
Fund raising
Gift Aid recovered
Miscellaneous
**Total Receipts**
**PAYMENTS**
Donations
District affilliation fees
International affiliation fees
Equipment
Clothing
Events
Sundry
Independent Examination
Licences
Advertising
Media
**Total payments**
**Net receipts/(payments)**
**Transfer between funds**
Cash at bank and in hand at 1st July
Cash at bank and in hand 30th June|**Unrestricted**
**Designated**
**Restricted**
**TOTAL**
**funds**
**funds**
**funds**
**2022**
**Administration**
**Charity**
**Charity**
**£**
**£**
**£**
**£**
4,536
4,536
115
115
182
21,825
22,007
1,978
3,480
5,458
84
634
718
6,895
25,939
32,834
647
17,872
18,519
1,275
1,275
1,003
1,003
0
182
182
520
520
290
290
200
200
55
55
397
397
187
187
4,756
17,872
22,628
2,139
8,067
10,206
-1,978
1,978
0
2,202
0
4,571
6,773
2,363
1,978
12,638
16,979|**Unrestricted**
**Restricted**
**TOTAL**
**funds**
**funds**
**2021**
**Administration**
**Charity**
**£**
**£**
**£**
4,404
4,404
123
123
14,093
14,093
0
24
24
4,551
14,093
18,644
354
15,415
15,769
1,029
1,029
1,002
1,002
400
400
0
100
100
134
308
442
185
185
115
115
195
195
287
14
301
3,701
15,837
19,538
850
-1,744
-894
1,352
6315
7,667
2,202
4,571
6,773| |---|---|---| ## **Southwell and District Lions Club (CIO) Financial Statements for the Year Ended 30th June 2022** |**Charitable Donations**
Support Refugees in Southwell
Lions MD105 Ukraine
Southwell Rugby Union FC
LCI Ukraine
School Uniforms Ukraine
Minster School PTA
Magda Ukraine
Norwood Park Equipment
Reach
Beaumont House
Holy Trinity School
MHA Live at Home
Julie Quinn Sailing kit and equipment
PASIC
Scouts Jubilee
East Midlands Immediate Care Scheme
Lowdham School
LCIF India Appeal
LCIF Haiti Appeal
Holy Trinity Newark
LCIF Tonga
Duncan Monaghan Windsurf equipment
Enabling Hope CIC
LCI Sight Savers
LCI Medic Alert
LCI Water Aid
DG's Wife Appeal
Balls for All (LCI District)
LCI Madagascar
Southwell Cathedral Jubilee
Pulp Friction Smoothie Bike booking
Guy Turner charity walk donation
Westgate Group
Minster Jubilee Event
Scouts bird box materials
Rainbows Hospice
Funeral donation for widow's charity
Riding for the disabled|**Unrestricted**
**Restricted**
**Funds**
**Funds**
**Administration**
**Charity**
**£**
**£**
3,500.00
1,805.58
1,378.00
1,000.00
1,000.00
675.00
551.89
544.00
500.00
500.00
500.00
500.00
500.00
500.00
400.00
300.00
300.00
250.00
250.00
250.00
250.00
250.00
250.00
250.00
250.00
250.00
250.00
220.00
200.00
200.00
150.00
100.00
47.53
200.00
142.69
104.00
100.00
100.00
**646.69**
**17,872.00**| |---|---| ## **Southwell and District Lions Club (CIO) Financial Statements for the Year Ended 30th June 2022** ## **Statement of Assets and Liabilities** |**Cash Funds**
Bank current account (Admin)
Bank current account (Charity)
**Other monetary assets**
Gift Aid Recoverable|**Designated**
**funds**
**Administration**
**Charity**
**Charity**
**£**
**£**
**£**
**£**
2,363
2,363
1,978
12,638
14,616
2,363
1,978
12,638
16,979
261
0
261
**Unrestricted**
**funds**
**Restricted**
**funds**
**TOTAL**
**2022**|**Administration**
**Charity**
**£**
**£**
**£**
2,202
4,571
6,773
1,201
1,480
2,681
**TOTAL**
**2021**
**Unrestricted**
**funds**
**Restricted**
**funds**| |---|---|---| ## **Notes** - 1 The financial statements have been prepared using the Receipts and Payments basis. - 2 Assets retained for charity use are Santa's sleigh, and a number of items of equipment used to support fund-raising. Much of this is low value and accordingly expenditure is fully written off in the year in which it is incurred. |3
Gift Aid Recovered
GASDS on Christmas float 2020
GASDS on Christmas float 2021
Gift aid on Subscriptions 1.7.21 to 31.12.21
Gift aid on Subscriptions 1.1.22 to 31.3.22
Gift aid on Subscriptions not previously recovered|**Unrestricted**
**Restricted**
**TOTAL**
**funds**
**funds**
**2022**
**£**
**£**
**£**
1,480
1,480
2,000
2,000
516
516
261
261
1201
1,201
1,978
3,480
5,458| |---|---| During 2022 the Gift aid and Gift Aid Small Donation Scheme (GASDS) Claims were made on eligible subcriptions and donations made since the date of the constitutional change. - 4 Trustees have decided to transfer gift aid on subscriptions to a designated charity account. For the year to 30th June 2022 an amount of £1,978 has been transferred to this designated fund. Future gift aid claims on membership subscriptions will also be allocated to this fund, and it will be used for chariatable donations.