Trustees’ Annual Report for the period
From 17/08/20 Period start date To 16/08/21 Period end date
Charity name: Hylton Castle and Town End Farm Community Boxing Club Charity registration number: 1186700
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Promote community participation in healthy recreation. Provide young residents recreational and leisure time activities in the interest of social welfare, designed to improve their conditions of life Providing support and activities which develop their skills, capacities, and capabilities to enable them to participate in society as mature and responsible individuals. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Amateur boxing Boxing Fitness for all ages Health and fitness support and advice provided to the residents of Hylton Castle and Town End Farm and surrounding areas |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees are aware of the need to ensure all activities provide a public benefit |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Chairperson took the lead on grant applications and secured two grants. |
| Policy on social investment including program related investment |
Para 1.38 | The need for suitable premise and land has been identified. This will enable social and program investment |
| Para 1.38 | The need for more consistent help from volunteers. A need to expand in our reach to |
| Contribution made by volunteers |
local volunteers. Dedicated volunteers are hard to find. We may need to look to employing staff to further our growth |
|
|---|---|---|
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | With the development of covid 19 all activities came to a hault in April 2020. We have kept the children off the streets and occupied training outside when possible. We have children with a multitude of disabilities who sadly could not participate. We stayed in touch with the children to ensure they were all well, coordinated the drop off of sterile equipment and online home activities to keep them active. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Achievements against objectives set |
Para 1.41 | We have only met part of our objectives again this year. We are providing the services to the local children set out in our business plan where possible. Our aim to be back in the old premise has been interrupted by Covid 19 as the local council set up a testing centre in the old club. |
| Performance of fundraising activities against objectives set |
Para 1.41 | We have have lost monthly sponsors part way through the year due to Covid 19 We have full public support with many locals fundraising with sponsored walks etc. We have been successful in securing a local council grant and raised a substantial amount of money to purchase a mini bus with the help of Cash for Kids. We hope to secure larger grants next year. |
| Investment performance against objectives |
Para 1.41 | We have purchased equipment to run the boxing sessions outside due to Covid 19 therefore, met our objectives for this year. |
Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charities financial position is better than expected following Covid 19 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We currently plan to ensure the account does not fall below £300 to ensure all current outgoings are covered |
| Amount of reserves held | Para 1.22 | £300 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There is concern regarding our ability to secure a large enough space to meet our objectives. However, we are working alongside the local council to secure our future. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Principal source of funds are generated through donations, sponsorship and fundraising. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | Not securing a suitable premise |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Foundation Model Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees must be appointed by current trustees and have the necessary skills and knowledge to benefit the charity |
Additional information (optional) You may choose to include further statements where relevant about: See constitution Policies and procedures adopted for the induction and Para 1.51 training of trustees See Constitution The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | Hylton Castle and Town End Farm Community Boxing Club |
|---|---|
| Other name the charity uses | Hylton Castle Boxing |
| Registered charity number | 1186700 |
| Charity’s principal address | 14 Leander Drive Boldon Colliery NE359LX |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| KerryBagley | Chairperson | |||
| Gillian Kent | ||||
| Michelle Grogan | ||||
| George Mitchel | ||||
| William Hardy | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Kerry Bagley | ||
Chairperson |
||
| 25/07/22 | ||
| 25/07/22 |
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Hylton Castle and Town End Farm Boxing Club
Annual Income & Expenditure Year [2019/20] 08/18/2019
April May June July August September October November December January February March
Income
Membership fees 190 190 190 190 205 200 200 60
Club shows
Fund raising 300 312 1470 175 285 0 400
Sponsorship
Other (please specify below)
Annual Total
TOTAL £0 £0 £0 £0 £490 £502 £1,660 £365 £490 £200 £200 £460 £4,367
Expenditure
Rent 200 200 200 200 200 200 100
Utility bills 0 0 0 0 0
Equipment 0 664.96 100 91.96 0 70.09
Volunteer Expenses 0 0 0 0 0
Marketing 0 0 0 0
Insurance 100 0 0 0 0
Facility Maintenance 0 0 0 0 0
Affiliation Fees 0 120 0 0 0
Coaching course fees 0 0 0 160 0
Travel 0 110.02 196.86 131.64 84.6 85.14 0
Accommodation 0 0 0 0 0
Boxer medicals 50 0 10 10 0 30 0
Hull box cup x3 0 0 0 0 65
Monkstown box cup x3 60.55
England Boxing Membership 55 11 11 33
Birtley Club 50
Annual Total
TOTAL £0 £0 £0 £0 £105 £300 £1,116 £518 £584 £380 £379 £220 £3,601
Surplus (deficit) £0 £0 £0 £0 £385 £202 £544 -£153 -£94 -£180 -£179 £240 £766.18
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Hylton Castle and Town End Farm Boxing Club
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Annual Income & Expenditure Year [2020/2021]
August SeptemberOctober NovemberDecember
Income
Membership fees
Club shows
Fund raising 2350
Sponsorship £60 £90 £60 30 30
Other (please specify below)
Grant £975 300
Balance Brought Forward 19/20 £2,486
TOTAL £2,546 £90 £1,035 £2,680 £30
Expenditure
Rent
Utility bills
Equipment 805 110
Volunteer Expenses
Marketing
Insurance
Facility Maintenance
Affiliation Fees
Coaching course fees
Travel £54
Accommodation
Boxer medicals
Vehicle & costs
England Boxing Membership
Activities £220
TOTAL £0 £0 £274 £805 £110
Surplus (deficit) £2,546 £90 £761 £1,875 -£80
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January February March April May June July
30 30 30 30 30
Annual To
£30 £30 £30 £30 £30 £0 £0 £6,531
0 0 0 0 0
180 180 882 10 0
0 0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0 0
0 0 0 0
0 0 0 0
0 0
0 0 0 0 0
0 0 0
0 0 0 0
60 3100
45
Annual To
£180 £240 £882 £10 £0 £45 £3,100 £5,646
-£150 -£210 -£852 £20 £30 -£45 -£3,100 £885.00
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