Westbury Shed AGM
Meeting held on Sat 29/03/25, 2pm at Grassacres Hall
MINUTES
Those present: Martin McGiff (MM), Fred Beckett (FB), Daphne Beckett (DB) Apologies: Apologies were received from Gerald Starling.
Minutes: The minutes were agreed as correct.
Chairman’s report: see attached.
Treasurer’s report: see attached.
Westbury Shed are still struggling for members. We have recruited 4 more members this year, but need to get the word around of when we are open
Election of Trustees: The following Trustees were re-elected on bloc - Fred Beckett - Chairman, Daphne Beckett - Secretary, Martin McGiff - Treasurer. Date of next AGM: Saturday 28th March 2026, 2pm at Grassacres Hall
Treasurers Report
Not a lot has happened since the last AGM, Money in the bank is still Positive, so no changes needed now as mentioned at the last meeting. The only difference is we are now in our portacabin at the WCP building and no longer having to pay rent. This is thanks to the Mercers grant allowing us to purchase our own workshop and the WCP allowing us to site it on there land. Start of the financial year as at 01/03/2024 was £5977.76 and we ended at £15660.50
Although £10000 is red circled to our WCP quite room project so leaving £5660.50 usable reserve. This shows a drop in reserve of only £317.26 as we purchased Equipment and Tools from our grants also spent £497 on much needed clean-up of our controlled areas, all are in line with budget. Project work for next year will consume the £10000 for our log cabin quite room project for use at the WCP.
We received 3 grants from organisations with the Area board grant split in 2 totalling £3448 and the town council £180 making a fund of £3628 to help with the purchase of much needed tools and equipment. The Mercers grant of £10000 will be spent later on our log cabin quite room project for use at the WCP.
Martin McGiff 28/3/25
Chairman’s report
As I’ve been Chairman of this charity for 7 years it gives me great pleasure to see the costs to operate coming down to a very manageable level as the treasurer mentioned in his report, we are now in units that we own and only need to pay upkeep and no rent. We have been looking at all costs as the treasure will tell you, as we need to more grants to support our growth. We are working closely with Grass acres to support our cabin round there with organising clean up around the area as we agreed to cover this cost against rent.
Plans are in place, to get the allotments re branded into a community garden with investment into making the area more youth friendly. Fred Beckett 28th March 2025
| 2024 To 2025 |
2024 To 2025 |
Paid in Comment |
Paid In Paid Out Comment |
Paid In Paid Out Comment |
Paid In Paid Out Comment |
Paid In Paid Out Comment |
Paid Out | Bank Position | ||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Lloyds | Coop | |||||||||||
| Bank Position 1st March 2024 | £5,776.21 | £201.55 | ||||||||||
| March 18/03/2024 25/03/2024 25/03/2024 26/03/2024 |
Area Board Grant Pt1 |
2,418.00 | Mini Pen Lathe Bandsaw Printer and ink Repairs Allotment Shed Planters |
370.00 350.00 66.00 147.00 70.00 |
£370.00 £350.00 £283.00 |
|||||||
| 2024 | ||||||||||||
| £2,418.00 | £1,003.00 | £7,191.21 | £201.55 | |||||||||
| April 29/04/2024 30/04/2024 |
Clamps and Glue Safety Strimmerparts |
48.00 55.00 |
£48.00 £55.00 |
|||||||||
| £0.00 | £103.00 | £7,088.21 | £201.55 | |||||||||
| May 28/05/2024 |
Gazebo front & keys. Wire discs |
163.89 | £163.98 | |||||||||
| £0.00 | £163.89 | £37.57 | ||||||||||
| June 16/06/2024 17/06/2024 |
Shed Insurance.& Decking wood Drills,Tester,Tape,Screws |
198.72 127.00 |
£198.72 £127.00 |
|||||||||
| £0.00 | £325.72 | £37.57 | ||||||||||
| July 16/07/2024 19/07/2024 01/06/2024 |
Mercer grant Area Board GrantPt2 |
10,000.00 1,030.00 |
30 Bird Boxes | 145.00 | £145.00 | |||||||
| £11,030.00 | £145.00 | £37.57 | ||||||||||
| Aug 05/08/2024 06/08/2024 07/08/2024 13/08/2024 |
Westbury TownCouncil |
180.00 | Hand Drills & Batteries Go-cart Jet Wash |
59.00 100.00 180.00 |
£59.00 £100.00 £180.00 |
|||||||
| £180.00 | £339.00 | £37.57 | ||||||||||
| Sep 15/09/2024 |
Clean up Fuel Sandwiches |
150.00 25.00 47.00 |
£222.00 | |||||||||
| £0.00 | £222.00 | £37.57 | ||||||||||
| Oct 10/10/2024 16/10/2024 16/10/2024 |
Delivery Fine window cleaner & Wreath Locksweedkiller& tools |
35.00 40.09 129.29 |
£35.00 £40.00 £129.29 |
|||||||||
| £0.00 | £204.38 | £37.57 | ||||||||||
| Nov 11/11/2024 |
Allotmentrent | 79.27 | £79.27 | |||||||||
| £0.00 | £79.27 | £37.57 | ||||||||||
| Dec 12/12/2024 |
keys | 40.00 | £40.00 | |||||||||
| £0.00 | £40.00 | £37.57 | ||||||||||
| 2025 | Jan 20/01/2025 |
New DrillingMc | 290.00 | £290.00 | ||||||||
| £0.00 | £290.00 | £37.57 | ||||||||||
| Feb 22/02/2025 22/02/2025 20/02/2025 |
New Lathe tools Shed tools and equipment Grassacres cleanup |
40.00 790.00 200.00 |
£40.00 £790.00 £200.00 |
|||||||||
| £0.00 | £1,030.00 | £37.57 | ||||||||||
| £13,628.00 | £3,945.26 | £37.57 | ||||||||||
| Income | Income | Income | Income | Expenditure | Expenditure | Expenditure | Expenditure | Expenditure | |
|---|---|---|---|---|---|---|---|---|---|
| WWe received 3 grants from organisations with the Area board grant split in 2 totalling £3448 and the town council £180 making a fund of £3628 to help with the purchase of much needed tools and equipment. The Mercers grant of £10000 will be spent later on our log cabin quite room project for use at the WCP. |
Start of the financial year as at 01/03/2024 was £5977.76 and we ended at £15660.50 Although £10000 is red circled to our WCP quite room project so leaving £5660.50 usable reserve. This shows a drop in reserve of only £317.26 as we purchased Equipment and Tools from our grants also spent £497 on much needed clean-up of our controlled areas, all are in line with budget. Project work for next year will consume the £10000 for our log cabinquiteroomprojectforuse at theWCP. |
||||||||
| Grants | Area Board Grant Pt1 Mercers Grant Westbury Town Council AreaBoard GrantPt2 |
£2,418.00 £10,000.00 £180.00 £1,030.00 |
Rent | Allotment Rent | £79.27 | £79.27 | |||
| Repairs & Clean up Costs |
Repairs and Clean up at grassacres and allotments |
£147.00 £150.00 £200.00 |
£497.00 | ||||||
| **Total ** | £13,628.00 | ||||||||
| Equipment & Tools |
Mini Lathe Bandsaw Printer Drills tester Strimmer parts Gazebo Repair Drill Press Tool Bits Clamps Jet wash Hand drills |
£370.00 £350.00 £66.00 £182.00 £163.89 £290.00 £327.00 £790.00 |
£2,538.89 | ||||||
| HandTools | |||||||||
| Project costs | Planters BirdBoxes |
£70.00 £145.00 |
£215.00 | ||||||
| Insurance Miscellaneous |
Public Liability Go Cart /Sandwiches Keys, Wreath, Fuel, locks, weedkiller |
£198.72 £147.00 £269.38 |
£615.10 | ||||||
| Total | £3,945.26 |