OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2024-03-31-accounts

Trustees’ Annual Report for the period

From 01/04/2023 Period start date To 31/03/2024 Period end date

Charity name: Gallery Players CIO

Charity registration number: 1186641

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The promoton of the arts, principally
but not exclusively, by the producton
and presentaton of plays, musicals and
other events that encourage the Arts
for the public beneft.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The presentation of plays and musical
productions as ‘live’ theatre. Encouraging
participation via performance or as
audience members.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 All Trustees of Gallery Players CIO have
had regard to the guidance issued by the
Charity Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers

Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 During this period the Charity has
continued to recover from the uncertainty
following the Covid pandemic. We feel we
are now at a ‘sustainable’ level of output to
deliver our charitable aims both artistically
and financially.
We continue to refurbish our theatre space,
as funds allow and have tentative plans to
remodel our auditorium seating to greatly
improve the theatrical experience for our
audiences. We continue to have regular
community and professional theatre
makers hire the Studio from us and
complement our own output.
In delivering our work we present
opportunities for our beneficiaries to
practice and hone their theatre skills. To
the wider society we are one of the most
prolific community theatre producers in our
area, thus promoting and presenting the
Arts.

Additional information (optional)

You may choose to include further statements where relevant about:


Achievements against
objectives set
Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Total cash funds at end of the period
£78017.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Reserves held for running costs of our own
Theatre space, planned refurbishment, and
rent owed but not currently requested from
our landlord.
Amount of reserves held Para 1.22 £78017
Reasons for holding zero
reserves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 n/a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 No current uncertainties.

Additional information (optional)

You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution document
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Apart from the frst charity trustees, every
trustee must be appointed for a term of 3
years by a resoluton passed at a properly
convened meetng of the charity trustees.
In selectng individuals for appointment as
charity trustees, the charity trustees must have
regard to the skills, knowledge and experience
needed for the efectve administraton of the
CIO.

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction
and training of trustees
Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name Gallery Players CIO
Other name the charity uses none
Registered charity number 1186641
Charity’s principal address Croyde Cottage
Allotment Lane

Ashbocking Suffolk IP6 9PG

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
Stephen Taplin
Helen Clarke
David Borthwick
Stephen
Wooldridge
Wade Ablitt

– Corporate trustees names of the directors at the date the report was approved

Director name none

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
none

Funds held as custodian trustees on behalf of others

Description of the assets none held in this capacity

Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Stephen Taplin

Position (eg Secretary, Secretary Chair, etc)

Date

17/12/2024

Charity Name No (if any) Gallery Players 1186641

Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accounts

Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accounts CC16a For the period Period start date Period end date To from 4/1/2023 3/31/2024

Section A Receipts and payments

Section A Receipts and payments Section A Receipts and payments
A1 Receipts
Ticket Sales
55,068
Studio Hire
1,926
Bar Sales
13,775
ActingFees
535
Programme Sales
932
Adverts Income
-
Donations/Gift Aid
1,669
Sponsorship
30
Other Income
25
Refunds
-
Hire/Sale of set/props
-
73,960
Unrestricted
funds
to the nearest £
Sub total(Gross income for AR)		 to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Restricted
funds		 to the nearest £
Endowment
funds		 Total funds
to the nearest £
55,068
1,926
13,775
535
932
-
1,669
30
25
-
-
73,960		 Last year
to the nearest £
Ticket Sales 55,068 - -
-
-
-
-
-
-
-
-
-
-
-		 55,068 48,952
Studio Hire 1,926 - 1,926 2,413
Bar Sales 13,775 - 13,775 12,835
ActingFees 535 - 535 1,477
Programme Sales 932 - 932 1,480
Adverts Income - - - -
Donations/Gift Aid 1,669 - 1,669 1,736
Sponsorship 30 - 30
Other Income 25 - 25 -
Refunds - - - -
Hire/Sale of set/props - - - 225
Sub total(Gross income for AR) 73,960 - 73,960 69,118
A2 Asset and investment sales, (see - - - -
table).
- - - - -
Sub total - - - - -
**Total receipts ** 73,960 - - 73,960 69,118
#VALUE!
-
-
-		 - -
- -
- -
- 73,960 69,118
- - -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 - -
Production Costs, sets, props, costumes & Misc
costs		 2,857 - 2,857 1,597
Bar Stock 5,359 - 5,359 4,829
Utilities 7,157 - 7,157 5,228
Rights Holders 5,465 - 5,465 5,383
PrintingCosts 1,112 - 1,112 888
Subs, Licences, Servicing 1,687 - 1,687 1,225
Insurance 501 - 501 501
Rehearsal Space - - - 265
Ticket Refunds - - - -
Repairs & Maintenance 840 - 840 273
MD's & Musicians 2,220 - 2,220 3,350
Other Professionals 3,325 - 3,325 3,720
Legal Fees 3,781 - 3,781 -
Equipment Purchases/assets 653 - 653 958
Box Office Settlements to Hirers 19,078 - 19,078 13,178
Office & Misc 418 - 418 591
Adverts - - - -
Balance Adjustment 11 - 11 29
**Sub total ** 54,464 - 54,464 42,015
A4 Asset and investment purchases,
(see table) - - - -
- - - -
**Sub total ** - - - - -
**Total payments ** 54,464 - - 54,464 42,015
**Net of receipts/(payments) ** 19,496 - - 19,496 27,103
**A5 Transfers between funds ** - - - - -
A6 Cash funds last year end 58,521 - - 58,521 -

Cash funds this year end 78,017

78,017 27,103

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B5 Liabilities
B4 Assets retained for the
charity’s own use
Signed by one or two trustees on behalf of
all the trustees		 Details
Cash
Bank
Savings Account
Details
Details
Details
Costumes
Sets & Props
Lighting Equipment
Sound Equipment
DeFibrillator
Bar Equipment/POS tills and printers
Steel Decking
Office Equipment & Computers
Details
Rent owing carried over from last year
Rent due this year but not invoiced
Signature
#VALUE!
Total cash funds
(agree balances with receipts and payments
account(s))		 to nearest £
to nearest £
1,784
-
71,232
-
5,000
-
78,017
-
OK
OK
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
-
Unrestricted funds
15,433
Unrestricted funds
14,000
-
-
-
Print Name
Stephen Taplin
Unrestricted
funds
Restricted
funds
Unrestricted
funds
Restricted
funds
Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates
Amount due
(optional)		 to nearest £
Endowment
funds
-
-
-
-
OK
to nearest £
Endowment
funds
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
#VALUE! Stephen Taplin 12/5/2024

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of

Charity Name Gallery Players CIO 31 March 2024 1186641

On accounts for the year ended Charity no (if any)

Set out on pages

(remember to include the page numbers of additional sheets)

Responsibilities and basis of report

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

17/12/2024

Elaine Dowe

Signed: Date: Name: Relevant professional qualification(s) or body (if any):

HM Inspector of Taxes (Retired)

1 October 2018

IER

Address:

14 Corder Road

Ipswich

IP4 2XD

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

October 2018

IER