## **Trustees’ Annual Report for the period** ## **From 01/04/2023 Period start date To 31/03/2024 Period end date** ## **Charity name: Gallery Players CIO** ## **Charity registration number: 1186641** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The promoton of the arts, principally
but not exclusively, by the producton
and presentaton of plays, musicals and
other events that encourage the Arts
for the public beneft.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The presentation of plays and musical
productions as ‘live’ theatre. Encouraging
participation via performance or as
audience members.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All Trustees of Gallery Players CIO have
had regard to the guidance issued by the
Charity Commission on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During this period the Charity has
continued to recover from the uncertainty
following the Covid pandemic. We feel we
are now at a ‘sustainable’ level of output to
deliver our charitable aims both artistically
and financially.
We continue to refurbish our theatre space,
as funds allow and have tentative plans to
remodel our auditorium seating to greatly
improve the theatrical experience for our
audiences. We continue to have regular
community and professional theatre
makers hire the Studio from us and
complement our own output.
In delivering our work we present
opportunities for our beneficiaries to
practice and hone their theatre skills. To
the wider society we are one of the most
prolific community theatre producers in our
area, thus promoting and presenting the
Arts.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Total cash funds at end of the period
£78017.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves held for running costs of our own
Theatre space, planned refurbishment, and
rent owed but not currently requested from
our landlord.| |Amount of reserves held|Para 1.22|£78017| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No current uncertainties.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution document| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Apart from the frst charity trustees, every
trustee must be appointed for a term of 3
years by a resoluton passed at a properly
convened meetng of the charity trustees.
In selectng individuals for appointment as
charity trustees, the charity trustees must have
regard to the skills, knowledge and experience
needed for the efectve administraton of the
CIO.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Gallery Players CIO| |---|---| |Other name the charity uses|none| |Registered charity number|1186641| |Charity’s principal address|Croyde Cottage
Allotment Lane| Ashbocking Suffolk IP6 9PG ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Stephen Taplin|||| ||Helen Clarke|||| ||David Borthwick|||| ||Stephen
Wooldridge|||| ||Wade Ablitt|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** none Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |none||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets none held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Stephen Taplin **Position (eg Secretary,** Secretary **Chair, etc)** **Date** 17/12/2024 **Charity Name No (if any) Gallery Players 1186641** ## **Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accounts** **Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accounts CC16a For the period** Period start date Period end date **To from** 4/1/2023 3/31/2024 ## **Section A Receipts and payments** |**Section A Receipts and payments**|**Section A Receipts and payments**||||| |---|---|---|---|---|---| |**A1 Receipts**
Ticket Sales
**55,068**
Studio Hire
**1,926**
Bar Sales
**13,775**
ActingFees
**535**
Programme Sales
**932**
Adverts Income
**-**
Donations/Gift Aid
**1,669**
Sponsorship
**30**
Other Income
**25**
Refunds
**-**
Hire/Sale of set/props
**-**
**73,960**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_||**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**55,068**
**1,926**
**13,775**
**535**
**932**
**-**
**1,669**
**30**
**25**
**-**
**-**
**73,960**|**Last year**
**to the nearest £**| |Ticket Sales|**55,068**|**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**55,068**|**48,952**| |Studio Hire|**1,926**|**-**||**1,926**|**2,413**| |Bar Sales|**13,775**|**-**||**13,775**|**12,835**| |ActingFees|**535**|**-**||**535**|**1,477**| |Programme Sales|**932**|**-**||**932**|**1,480**| |Adverts Income|**-**|**-**||**-**|**-**| |Donations/Gift Aid|**1,669**|**-**||**1,669**|**1,736**| |Sponsorship|**30**|**-**||**30**|| |Other Income|**25**|**-**||**25**|**-**| |Refunds|**-**|**-**||**-**|**-**| |Hire/Sale of set/props|**-**|**-**||**-**|**225**| |**_Sub total_**_(Gross income for AR)_|**73,960**|**-**||**73,960**|**69,118**| |**A2 Asset and investment sales, (see**||**-**||**-**||**-**||**-**|||| |---|---|---|---|---|---|---|---|---|---|---|---| |**table).**|||||||||||| |||**-**||**-**||**-**||**-**||**-**|| |**_Sub total_**||**-**||**-**||**-**||**-**||**-**|| ||||||||||||| |**_Total receipts_ **||**73,960**||**-**||**-**||**73,960**||**69,118**|| |**#VALUE!**|||||||||||| ||||||**-**
**-**
**-**|**-**|**-**|| |---|---|---|---|---|---|---|---|---| |||||||**-**||**-**| |||||||**-**||**-**| |||||||||| ||||||**-**|**73,960**||**69,118**| |||||||||| ||**-**||**-**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**||**-**| |Production Costs, sets, props, costumes & Misc
costs|**2,857**||**-**|||**2,857**||**1,597**| |Bar Stock|**5,359**||**-**|||**5,359**||**4,829**| |Utilities|**7,157**||**-**|||**7,157**||**5,228**| |Rights Holders|**5,465**||**-**|||**5,465**||**5,383**| |PrintingCosts|**1,112**||**-**|||**1,112**||**888**| |Subs, Licences, Servicing|**1,687**||**-**|||**1,687**||**1,225**| |Insurance|**501**||**-**|||**501**||**501**| |Rehearsal Space|**-**||**-**|||**-**||**265**| |Ticket Refunds|**-**||**-**|||**-**||**-**| |Repairs & Maintenance|**840**||**-**|||**840**||**273**| |MD's & Musicians|**2,220**||**-**|||**2,220**||**3,350**| |Other Professionals|**3,325**||**-**|||**3,325**||**3,720**| |Legal Fees|**3,781**||**-**|||**3,781**||**-**| |Equipment Purchases/assets|**653**||**-**|||**653**||**958**| |Box Office Settlements to Hirers|**19,078**||**-**|||**19,078**||**13,178**| |Office & Misc|**418**||**-**|||**418**||**591**| |Adverts|**-**||**-**|||**-**||**-**| |**_Balance Adjustment_**|**11**||**-**|||**11**||**29**| |**_Sub total_ **|**54,464**||**-**|||**54,464**||**42,015**| |**A4 Asset and investment purchases,**|||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**(see table)**||**-**|||**-**|||**-**||**-**|||| |||**-**|||**-**|||**-**||**-**|||| |**Sub total **||**-**|||**-**|||**-**||**-**||**-**|| ||||||||||||||| |**_Total payments_ **||**54,464**|||**-**|||**-**||**54,464**||**42,015**|| ||||||||||||||| |**_Net of receipts/(payments)_ **||**19,496**||**-**|||**-**|||**19,496**||**27,103**|| |**_A5 Transfers between funds_ **||**-**||**-**|||**-**|||**-**||**-**|| |**A6 Cash funds last year end**||**58,521**||**-**|||**-**|||**58,521**||**-**|| _**Cash funds this year end**_ **78,017** **78,017 27,103** ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on behalf of
all the trustees|**Details**
Cash
Bank
Savings Account
**Details**
**Details**
**Details**
Costumes
Sets & Props
Lighting Equipment
Sound Equipment
DeFibrillator
Bar Equipment/POS tills and printers
Steel Decking
Office Equipment & Computers
**Details**
Rent owing carried over from last year
Rent due this year but not invoiced
Signature
#VALUE!
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**1,784**
**-**
**71,232**
**-**
**5,000**
**-**
**78,017**
**-**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
**-**
Unrestricted funds
**15,433**
Unrestricted funds
**14,000**
**-**
**-**
**-**
Print Name
Stephen Taplin
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||#VALUE!|Stephen Taplin|12/5/2024| ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/ members of** Charity Name Gallery Players CIO 31 March 2024 1186641 **On accounts for the year ended Charity no (if any)** ## **Set out on pages** (remember to include the page numbers of additional sheets) ## **Responsibilities and basis of report** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024 As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. 17/12/2024 Elaine Dowe **Signed: Date: Name: Relevant professional qualification(s) or body (if any):** HM Inspector of Taxes (Retired) > 1 **October 2018** **IER** **Address:** 14 Corder Road Ipswich IP4 2XD **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER**