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2023-03-31-accounts

Trustees’ Annual Report for the period

From 01/04/2022 Period start date To 31/03/2023 Period end date

Charity name: Gallery Players CIO

Charity registration number: 1186641

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The promotion of the arts,
principally but not exclusively,
by the production and
presentation of plays, musicals
and other events that
encourage the Arts for the
public beneft.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The presentation of plays and musical
productions as ‘live’ theatre. Encouraging
participation via performance or as
audience members.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 All Trustees of Gallery Players CIO have
had regard to the guidance issued by the
Charity Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers

Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 During this period the Charity has settled
into it’s new ‘home’.
We continue to refurbish our theatre space,
as funds allow. We now have regular
community and professional theatre
makers who hire the Studio from us and
complement our own output.
In presenting our work we present
opportunities for our beneficiaries to
practice and hone their theatre skills. To
the wider society we are one of the most
prolific community theatre producers in our
area, thus promoting and presenting the
Arts.

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against
objectives set
Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Total cash funds at end of the period
£58521.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Reserves held for running costs of our own
Theatre space and building and supporting
our work post covid lockdown.
Amount of reserves held Para 1.22 £58521
Reasons for holding zero
reserves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 n/a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 No current uncertainties.

Additional information (optional)

You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution document
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Apart from the frst charity trustees,
every trustee must be appointed for a
term of 3 years by a resolution passed
at a properly convened meeting of
the charity trustees.
In selecting individuals for
appointment as charity trustees, the
charity trustees must have regard to
the skills, knowledge and experience
needed for the efective
administration of the CIO.

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction
and training of trustees
Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name Gallery Players CIO
Other name the charity uses none
Registered charity number 1186641
Charity’s principal address Croyde Cottage

Allotment Lane Ashbocking Suffolk IP6 9PG

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
Stephen Taplin
Helen Clarke
David Borthwick
Stephen
Wooldridge
Wade Ablitt

– Corporate trustees names of the directors at the date the report was approved Director name none

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
none

Funds held as custodian trustees on behalf of others

Description of the assets none held in this capacity

Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Stephen Taplin

Position (eg Secretary, Secretary Chair, etc)

Date

19/01/2024

Charity Name No (if any) Gallery Players 1186641

Receipts and payments accounts

CC16a

For the period Period start date Period end date To from 4/1/2022 3/31/2023

Section A Receipts and payments

Section A Receipts and payments Section A Receipts and payments
A1 Receipts
Ticket Sales
48,952
Studio Hire
2,413
Bar Sales
12,835
ActingFees
1,477
Programme Sales
1,480
Adverts Income
-
Donations/Gift Aid
1,736
Sponsorship
-
Other Income
-
Refunds
-
Hire/Sale of set/props
225
69,118
Unrestricted
funds
to the nearest £
Sub total(Gross income for AR)		 to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Restricted
funds		 to the nearest £
Endowment
funds		 Total funds
to the nearest £
48,952
2,413
12,835
1,477
1,480
-
1,736
-
-
-
225
69,118		 Last year
to the nearest £
Ticket Sales 48,952 - -
-
-
-
-
-
-
-
-
-
-
-		 48,952 27,675
Studio Hire 2,413 - 2,413 1,395
Bar Sales 12,835 - 12,835 7,663
ActingFees 1,477 - 1,477 1,104
Programme Sales 1,480 - 1,480 878
Adverts Income - - - -
Donations/Gift Aid 1,736 - 1,736 2,532
Sponsorship - - - 3,600
Other Income - - - 760
Refunds - - - 359
Hire/Sale of set/props 225 - 225 -
Sub total(Gross income for AR) 69,118 - 69,118 45,966
A2 Asset and investment sales, (see - - - -
table).
- - - - -
Sub total - - - - -
**Total receipts ** 69,118 - - 69,118 45,966
#VALUE!
- - - - -
Production Costs, sets, props, costumes & Misc
costs 1,597 - - 1,597 6,395
Bar Stock 4,829 - - 4,829 3,515
Utilities 5,228 - - 5,228 2,523
Rights Holders 5,383 - - 5,383 5,345
PrintingCosts 888 - - 888 1,945
Subs, Licences, Servicing 1,225 - - 1,225 1,442
Insurance 501 - - 501 501
Rehearsal Space 265 - - 265 175
Ticket Refunds - - - - 72
Repairs & Maintenance 273 - - 273 3,904
MD's & Musicians 3,350 - - 3,350 2,215
Other Professionals 3,720 - - 3,720 1,065
Legal Fees - - - - -
Equipment Purchases 958 - - 958 3,528
Box Office Settlements to Hirers 13,178 - - 13,178 6,000
Office & Misc 591 - - 591 410
Adverts - - - - -
Balance Adjustment 29 - - 29 -
**Sub total ** 42,015 - - 42,015 39,035
A4 Asset and investment purchases,
(see table) - - - -
- - - -
**Sub total ** - - - - -
**Total payments ** 42,015 - - 42,015 39,035
**Net of receipts/(payments) ** 27,103 - - 27,103 6,931
**A5 Transfers between funds ** - - - - -
A6 Cash funds last year end 31,418 - - 31,418 -

Cash funds this year end 58,521

58,521 6,931

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B5 Liabilities
B4 Assets retained for the
charity’s own use
Signed by one or two trustees on behalf of
all the trustees		 Details
Cash
Bank
Details
Details
Details
Costumes
Sets & Props
Lighting Equipment
Sound Equipment
DeFibrillator
Bar Equipment/POS tills and printers
Steel Decking
Office Equipment & Computers
Details
Rent owing carried over from last year
Rent due this year but not invoiced
Signature
#VALUE!
Total cash funds
(agree balances with receipts and payments
account(s))		 to nearest £
to nearest £
2,304
-
56,217
-
-
-
58,521
-
OK
OK
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
-
Unrestricted funds
1,433
Unrestricted funds
14,000
-
-
-
Print Name
Stephen Taplin
Unrestricted
funds
Restricted
funds
Unrestricted
funds
Restricted
funds
Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates
Amount due
(optional)		 to nearest £
Endowment
funds
-
-
-
-
OK
to nearest £
Endowment
funds
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
#VALUE! Stephen Taplin 1/20/2024

CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Gallery Players CIO On accounts for the year 8nd8d 31 Mar¢h 2023 Charity no (if any) 1186641 Set out on pages I report to the trustees on my examination of the accounts of the above charity I'the Trust I for the year ended 3110312023. Responsibilities and As the charity trustees, you are responsible for the preparation of the basis of report accounts in accordance with the Charities Act 2011 I'lhe A¢t"l. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515)Ibl of the AGI. Independent I have completed my examination. I confirm Ihat no material matters have examiner's statement come to my attention in connection with the examination which gives me cause lo believe that in, any material respect,. the accounting records were not kept in accordance with section 130 of the Act, or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities {Accounls and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 1611124 Name: Elaine Dowe Relevant professional qualification(s) or body (If any): HM Inspector of Taxes (Retired) Address: 14 Corder Road, Ipswich, IP4 2XD IER October 2018

Section B Disclosure Only complete if the examiner needs lo highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give horo detalls of any Items that the examlner wl8hes lo dl8¢1088. IER October 2018

Gallery PlayeisCIO Independentexamlnatioii-worklng pap8rs ,Adlusirnent needed Check5 Verify recelptsanrj expenses10￿ Checkyearend cash blf, Cash at bank Cash on hand Receipts- One month at random September2022 Expenditure- one monih at random Apr112022 Cash expnditure Completed ar￿ ag￿e Cornpleted and agreed Completed and 8greed E29 cash shortfall ompleted and agreed Completed and agreed Comp12teJ and agreed E29 balanclng adjusirnenirequired EiaineDDwe 1610112024