## **Trustees’ Annual Report for the period** ## **From 01/04/2022 Period start date To 31/03/2023 Period end date** ## **Charity name: Gallery Players CIO** ## **Charity registration number: 1186641** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The promotion of the arts,
principally but not exclusively,
by the production and
presentation of plays, musicals
and other events that
encourage the Arts for the
public beneft.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The presentation of plays and musical
productions as ‘live’ theatre. Encouraging
participation via performance or as
audience members.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All Trustees of Gallery Players CIO have
had regard to the guidance issued by the
Charity Commission on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During this period the Charity has settled
into it’s new ‘home’.
We continue to refurbish our theatre space,
as funds allow. We now have regular
community and professional theatre
makers who hire the Studio from us and
complement our own output.
In presenting our work we present
opportunities for our beneficiaries to
practice and hone their theatre skills. To
the wider society we are one of the most
prolific community theatre producers in our
area, thus promoting and presenting the
Arts.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Total cash funds at end of the period
£58521.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves held for running costs of our own
Theatre space and building and supporting
our work post covid lockdown.| |Amount of reserves held|Para 1.22|£58521| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No current uncertainties.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution document| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Apart from the frst charity trustees,
every trustee must be appointed for a
term of 3 years by a resolution passed
at a properly convened meeting of
the charity trustees.
In selecting individuals for
appointment as charity trustees, the
charity trustees must have regard to
the skills, knowledge and experience
needed for the efective
administration of the CIO.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Gallery Players CIO| |---|---| |Other name the charity uses|none| |Registered charity number|1186641| |Charity’s principal address|Croyde Cottage| Allotment Lane Ashbocking Suffolk IP6 9PG ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Stephen Taplin|||| ||Helen Clarke|||| ||David Borthwick|||| ||Stephen
Wooldridge|||| ||Wade Ablitt|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** none Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |none||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets none held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Stephen Taplin **Position (eg Secretary,** Secretary **Chair, etc)** **Date** 19/01/2024 **Charity Name No (if any) Gallery Players 1186641** ## **Receipts and payments accounts** ## **CC16a** **For the period** Period start date Period end date **To from** 4/1/2022 3/31/2023 ## **Section A Receipts and payments** |**Section A Receipts and payments**|**Section A Receipts and payments**||||| |---|---|---|---|---|---| |**A1 Receipts**
Ticket Sales
**48,952**
Studio Hire
**2,413**
Bar Sales
**12,835**
ActingFees
**1,477**
Programme Sales
**1,480**
Adverts Income
**-**
Donations/Gift Aid
**1,736**
Sponsorship
**-**
Other Income
**-**
Refunds
**-**
Hire/Sale of set/props
**225**
**69,118**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_||**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**48,952**
**2,413**
**12,835**
**1,477**
**1,480**
**-**
**1,736**
**-**
**-**
**-**
**225**
**69,118**|**Last year**
**to the nearest £**| |Ticket Sales|**48,952**|**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**48,952**|**27,675**| |Studio Hire|**2,413**|**-**||**2,413**|**1,395**| |Bar Sales|**12,835**|**-**||**12,835**|**7,663**| |ActingFees|**1,477**|**-**||**1,477**|**1,104**| |Programme Sales|**1,480**|**-**||**1,480**|**878**| |Adverts Income|**-**|**-**||**-**|**-**| |Donations/Gift Aid|**1,736**|**-**||**1,736**|**2,532**| |Sponsorship|**-**|**-**||**-**|**3,600**| |Other Income|**-**|**-**||**-**|**760**| |Refunds|**-**|**-**||**-**|**359**| |Hire/Sale of set/props|**225**|**-**||**225**|**-**| |**_Sub total_**_(Gross income for AR)_|**69,118**|**-**||**69,118**|**45,966**| |**A2 Asset and investment sales, (see**||**-**|||**-**|||**-**||**-**|||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**table).**|||||||||||||| |||**-**|||**-**|||**-**||**-**||**-**|| |**_Sub total_**||**-**|||**-**|||**-**||**-**||**-**|| ||||||||||||||| |**_Total receipts_ **||**69,118**|||**-**|||**-**||**69,118**||**45,966**|| |**#VALUE!**|||||||||||||| |||**-**||**-**|||**-**|||**-**||**-**|| |Production Costs, sets, props, costumes & Misc|||||||||||||| |costs||**1,597**||**-**|||**-**|||**1,597**||**6,395**|| |Bar Stock||**4,829**||**-**|||**-**|||**4,829**||**3,515**|| |Utilities||**5,228**||**-**|||**-**|||**5,228**||**2,523**|| |Rights Holders||**5,383**||**-**|||**-**|||**5,383**||**5,345**|| |PrintingCosts||**888**||**-**|||**-**|||**888**||**1,945**|| |Subs, Licences, Servicing||**1,225**||**-**|||**-**|||**1,225**||**1,442**|| |Insurance||**501**||**-**|||**-**|||**501**||**501**|| |Rehearsal Space||**265**||**-**|||**-**|||**265**||**175**|| |Ticket Refunds||**-**||**-**|||**-**|||**-**||**72**|| |Repairs & Maintenance||**273**||**-**|||**-**|||**273**||**3,904**|| |MD's & Musicians||**3,350**||**-**|||**-**|||**3,350**||**2,215**|| |Other Professionals||**3,720**||**-**|||**-**|||**3,720**||**1,065**|| |Legal Fees||**-**||**-**|||**-**|||**-**||**-**|| |Equipment Purchases||**958**||**-**|||**-**|||**958**||**3,528**|| |Box Office Settlements to Hirers||**13,178**||**-**|||**-**|||**13,178**||**6,000**|| |Office & Misc||**591**||**-**|||**-**|||**591**||**410**|| |Adverts||**-**||**-**|||**-**|||**-**||**-**|| |**_Balance Adjustment_**||**29**||**-**|||**-**|||**29**||**-**|| |**_Sub total_ **||**42,015**||**-**|||**-**|||**42,015**||**39,035**|| |**A4 Asset and investment purchases,**|||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**(see table)**||**-**|||**-**|||**-**||**-**|||| |||**-**|||**-**|||**-**||**-**|||| |**Sub total **||**-**|||**-**|||**-**||**-**||**-**|| ||||||||||||||| |**_Total payments_ **||**42,015**|||**-**|||**-**||**42,015**||**39,035**|| ||||||||||||||| |**_Net of receipts/(payments)_ **||**27,103**||**-**|||**-**|||**27,103**||**6,931**|| |**_A5 Transfers between funds_ **||**-**||**-**|||**-**|||**-**||**-**|| |**A6 Cash funds last year end**||**31,418**||**-**|||**-**|||**31,418**||**-**|| _**Cash funds this year end**_ **58,521** **58,521 6,931** ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on behalf of
all the trustees|**Details**
Cash
Bank
**Details**
**Details**
**Details**
Costumes
Sets & Props
Lighting Equipment
Sound Equipment
DeFibrillator
Bar Equipment/POS tills and printers
Steel Decking
Office Equipment & Computers
**Details**
Rent owing carried over from last year
Rent due this year but not invoiced
Signature
#VALUE!
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**2,304**
**-**
**56,217**
**-**
**-**
**-**
**58,521**
**-**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
**-**
Unrestricted funds
**1,433**
Unrestricted funds
**14,000**
**-**
**-**
**-**
Print Name
Stephen Taplin
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||#VALUE!|Stephen Taplin|1/20/2024| CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Gallery Players CIO On accounts for the year 8nd8d 31 Mar¢h 2023 Charity no (if any) 1186641 Set out on pages I report to the trustees on my examination of the accounts of the above charity I'the Trust I for the year ended 3110312023. Responsibilities and As the charity trustees, you are responsible for the preparation of the basis of report accounts in accordance with the Charities Act 2011 I'lhe A¢t"l. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515)Ibl of the AGI. Independent I have completed my examination. I confirm Ihat no material matters have examiner's statement come to my attention in connection with the examination which gives me cause lo believe that in, any material respect,. the accounting records were not kept in accordance with section 130 of the Act, or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities {Accounls and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 1611124 Name: Elaine Dowe Relevant professional qualification(s) or body (If any): HM Inspector of Taxes (Retired) Address: 14 Corder Road, Ipswich, IP4 2XD IER October 2018 Section B Disclosure Only complete if the examiner needs lo highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give horo detalls of any Items that the examlner wl8hes lo dl8¢1088. IER October 2018 Gallery PlayeisCIO Independentexamlnatioii-worklng pap8rs ,Adlusirnent needed Check5 Verify recelptsanrj expenses10￿ Checkyearend cash blf, Cash at bank Cash on hand Receipts- One month at random September2022 Expenditure- one monih at random Apr112022 Cash expnditure Completed ar￿ ag￿e Cornpleted and agreed Completed and 8greed E29 cash shortfall ompleted and agreed Completed and agreed Comp12teJ and agreed E29 balanclng adjusirnenirequired EiaineDDwe 1610112024