LEICESTER MUSICFEST
STATEMENT OF ACCOUNTS
YEAR ENDED
5 APRIL 2025
Registered Charity Number 1186629
LEICESTER MUSICFEST
REPORT OF THE TRUSTEES
Year ended 5 April 2025
General information
The Trustees present their annual report and the accounts of Leicester MusicFest for the year ended 5 April 2025.
Leicester MusicFest is a charitable incorporated organisation registered in England and Wales, and governed by a written constitution. Leicester MusicFest was founded in 2016 and obtained registered charity status on 28 November 2019. Its registered charity number is 1186629.
The principal address of Leicester MusicFest is 1 Eastwood Road, Leicester LE2 8DD.
Full details of the organisation and activities of Leicester MusicFest are available at www.leicestermusicfest.com
The Trustees confirm that they have had due regard to the public benefit guidance issued by the Charity Commission for England and Wales.
Trustees and remuneration
New Trustees are appointed by the existing Trustees at an Annual General Meeting.
The Trustees during the year ended 5 April 2025 were:
John Gull (Chairman)
Roxanne Gull (Artistic Director)
Jonathan Jarvis (Webmaster)
Avalon Summerfield (Events Coordinator)
Christopher Hiam
Melanie Settle (Treasurer)
During the year under review, Roxanne Gull received remuneration from Leicester MusicFest for the role of administration, including funding applications.
Avalon Summerfield also received remuneration from Leicester MusicFest for the role of administration of the Instrument Rehoming Scheme and catering.
Please see note 4 to the accounts for details. None of the remaining Trustees received any remuneration or other benefits from Leicester MusicFest during the year under review.
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LEICESTER MUSICFEST
REPORT OF THE TRUSTEES (CONTINUED)
Year ended 5 April 2025
Objectives
Leicester MusicFest has the following objectives:
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To help young people access inspiring music-making and education;
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To nurture emerging talent, and to provide a supportive atmosphere in which all musicians can enjoy performing;
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To widen access to music by organising inspiring professional performances with free or subsidised tickets;
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To provide a performance platform for amateur musicians at all stages of their musical journey, particularly where performance opportunities are otherwise limited;
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To foster a culture of musical discovery and co-operation by running a wide variety of events within a single festival; and
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To encourage sharing of ideas and resources, bringing together the local musical community.
Review of the year
The ninth festival was held in February 2025 and included the following events:
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Piano, Pipe Organ, Singing, and Composition Competitions;
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Winners' Gala Concert, including community performance of Bob Chilcott’s Little Jazz Mass;
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Guitar Ensemble Workshop with Helen Sanderson and the National Youth Guitar Ensemble;
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Improvisation Workshop with Jonty Nowell;
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Come and Sing Workshop with Bob Chilcott;
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Pipe Organ Masterclass with Polina Sosnina;
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Express Yourself: Sing it and Move it, and Samba Band Workshops with Kirsty Body; and
-
Festival Café.
The trustees were delighted by the level of support for this ninth festival. Hundreds of children and amateur performers took part in our competitions, workshops and masterclasses, and attendees enjoyed an incredibly high standard of music-making across all ages and abilities including the grand finale of the Gala Concert featuring winners of the amateur competitions alongside world premieres of the winning compositions.
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LEICESTER MUSICFEST
REPORT OF THE TRUSTEES (CONTINUED)
Year ended 5 April 2025
Future events
The organ events for Leicester MusicFest 2026 will take place on 31st January 2026 at St Andrew’s Church and the other festival events will take place on 14 and 15 February 2026, at English Martyrs' Catholic School.
Reserves policy
The policy of the Trustees is to maintain sufficient reserves to provide working capital for future events and to meet any expenses as they fall due.
Risk management
The Trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate these risks.
Patronage and Support
The Trustees are grateful for the support of Patrons, Friends, Donors and Volunteers without which the festival could not take place.
JOHN GULL Chairman
For and on behalf of the trustees on 01/02/2026
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LEICESTER MUSICFEST
RECEIPTS AND PAYMENTS ACCOUNT
Year ended 5 April 2025
| Note | 2025 | 2025 | 2025 | 2025 | 2025 | 2024 | |||
|---|---|---|---|---|---|---|---|---|---|
| Unrestricted funds |
Restricted funds |
Total funds |
Total funds |
||||||
| £ | £ | £ | £ | ||||||
| Receipts | |||||||||
| Cafe | 4 | 1,028 | - | 1,028 | 587 | ||||
| Competition entries | 1,998 | - | 1,998 | 1,752 | |||||
| Donations (individual) | 5 | 3,349 | 14,668 | 18,017 | 14,709 | ||||
| Donations (buckets) | 5 | 237 | 31 | 268 | 242 | ||||
| Gift Aid | - | - | - | 480 | |||||
| Merchandise sales | - | - | - | 102 | |||||
| Sale of assets | 5 | - | 92 | 92 | - | ||||
| Tickets (door) | 5 | 403 | 295 | 698 | 690 | ||||
| Tickets (online) | 5 | 455 | 900 | 1,355 | 1,049 | ||||
| Total receipts | 7,470 | 15,986 | 23,456 | 19,611 | |||||
| _ | |||||||||
| _ | _ | _ | |||||||
| Less: | |||||||||
| Payments | |||||||||
| Accompanist fees | 1 | 111 | - | 111 | - | ||||
| Administration costs | 4,5 | - | 8,281 | 8,281 | 2,997 | ||||
| Awards and bursaries | - | - | - | - | |||||
| Competition expenses | 1 | 5 | - | 5 | - | ||||
| Concert expenses | 1 | 230 | - | 230 | - | ||||
| Forest Gamelan Outdoor Music Classroom Projects |
5 | - | 304 | 304 | 2,998 | ||||
| Gifts | 2 | 521 | - | 521 | 126 | ||||
| Instrument hire and maintenance | 2 | - | - | - | 1,340 | ||||
| Instrument rehoming scheme costs | 1,5 | - | 1,657 | 1,657 | - | ||||
| Instrument stall expenses | 1,5 | - | 3 | 3 | - | ||||
| Miscellaneous fees | 2 | - | - | - | - | ||||
| Online services & advertising | 2 | 281 | - | 281 | 568 | ||||
| Payment processing fees | 52 | - | 52 | 99 | |||||
| Balance carried forward | 1,200 | 10,245 | 11,445 | 8,128 |
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LEICESTER MUSICFEST
RECEIPTS AND PAYMENTS ACCOUNT (CONTINUED)
Year ended 5 April 2025
| Note | 2025 | 2025 | 2025 | 2025 | 2025 | 2024 | |||
|---|---|---|---|---|---|---|---|---|---|
| Unrestricted funds |
Restricted funds |
Total funds |
Total funds |
||||||
| £ | £ | £ | £ | ||||||
| Balance brought forward | 1,200 | 10,245 | 11,445 | 8,128 | |||||
| Printing, stationery & postage | 5 | 904 | 53 | 957 | 395 | ||||
| Purchase of assets | 2 | 726 | - | 726 | - | ||||
| Refreshments and catering | 1,277 | - | 1,277 | 1,261 | |||||
| Schools outreach cost | 1,5 | 100 | 1,360 | 1,460 | - | ||||
| Sheet Music | 5 | 8 | 109 | 117 | 88 | ||||
| Staff fees | 2,5 | 3,318 | 781 | 4,099 | 3,029 | ||||
| Travel expenses | 2,5 | 54 | 61 | 115 | - | ||||
| Trophies & medals | 612 | - | 612 | 476 | |||||
| Venue hire | 5 | - | 500 | 500 | 312 | ||||
| Total Payments | 8,199 | 13,109 | 21,308 | 13,689 | |||||
| _ | |||||||||
| _ | _ | _ | |||||||
| Net (deficit)/surplus for the year | -729 | 2,877 | 2,148 | 5,922 | |||||
| _ | |||||||||
| _ | _ | _ | |||||||
| Bank and cash balances at 6 April 2024 | 3 | 3,797 | 12,038 | 15,835 | 9,913 | ||||
| Bank and cash balances at 5 April 2025 | 3,068 | 14,915 | 17,983 | 15,835 | |||||
| _ | |||||||||
| _ | _ | _ |
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LEICESTER MUSICFEST
STATEMENT OF ASSETS AND LIABILITIES
At 5 April 2025
| Notes | 2025 | 2024 | |
|---|---|---|---|
| £ | £ | ||
| Tangible assets | |||
| Trophies at cost | 1,946 | 1,946 |
|
| Catering supplies (coffee pot, and plastic jugs) | 51 | - |
|
| iPad and iPad cover | 530 | - |
|
| T-shirts | 165 | - |
|
| Clocks | 32 | - |
|
| 2,724 | 1,946 | ||
| __ | __ | ||
| Monetary assets | |||
| Lloyds Bank balance (Including £14,915 restricted) | 17,940 | 15,802 |
|
| PayPal balance | 33 | 33 |
|
| Patreon balance | 10 | - |
|
| Stripe balance | - | - |
|
| 17,983 | 15,835 | ||
| __ | __ | ||
| Debtors | |||
| Gift Aid (Including £1,525 restricted) | 1,923 | 368 |
|
| Trustee Remuneration to be returned | 4 | - |
301 |
| 1,923 | 669 | ||
| __ | __ | ||
| Creditors | |||
| None | - | - |
|
| __ | __ |
Amounts shown above are unrestricted unless specified otherwise.
JOHN GULL Chairman
MELANIE SETTLE Treasurer
For and on behalf of the trustees on 01/02/2026
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LEICESTER MUSICFEST
NOTES TO THE ACCOUNTS
Year ended 5 April 2025
1. Changes to presentation of accounts - new categories
New categories not included in previous accounts.
2. Changes to presentation of accounts - updated categories
The following changes have been made to the accounts categories from previous accounts for clarity:
-
Gifts - previously called Gifts for volunteers
-
Instrument hire and maintenance - previously included costs related to the Instrument Rehoming Scheme. These costs are now being displayed separately.
-
Miscellaneous fees - previously First aid and miscellaneous fees
-
Online services & advertising - previously Websites & advertising
-
Purchase of assets - previously purchase of card reader
-
Staff fees - previously Adjudicator & performers fees
-
Travel expenses - previously competitor travel expenses
3. Changes to previous accounts
Since completing the accounts for previous years, the following amendments have been identified and reflected in the ‘Bank and cash balances at 6 April 2024’ row.
-
In the 2023/24 year the following donations were received restricted for the purpose of funding administration costs for Leicester MusicFest:
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£2,000 was received from the Leicestershire & Rutland Community Foundation
-
£2,000 was received from Mr J Grothusen
-
£3,000 was received from Mrs E Grothusen
-
-
This changes the total reported unrestricted donations for 2023/24 from £9,508 to £2,508. This similarly changes the total reported restricted donations for 2023/24 from £5,201 to £12,201.
-
In the 2023/24 year all Administration costs were spent entirely from restricted funds. This changes the total reported unrestricted Administration costs for 2023/24 from £497 to £0. This similarly changes the total reported restricted Administration costs for 2023/24 from £2,500 to £2,997.
-
The result of the above amendments is that the Bank and cash balances at 5 April 2024 changes as follows:
Previously reported as Unrestricted: £10,100, Restricted £5,735, Total £15,835
Now amended to Unrestricted: £3,797, Restricted £12,038, Total £15,835
4. Trustee Remuneration
-
During the year Roxanne Gull received £7,587 for 303.5 hours of work on Administrative services provided to Leicester MusicFest as Artistic Director between March 2024 - March 2025. The comparative amount received in the 2023/24 year was £2,850.
-
During the year Avalon Summerfield received £694 for 27.75 hours of work on Administrative services provided to Leicester MusicFest for the Instrument Rehoming Scheme between September 2024 - February 2025.
-
The comparative amount received in the 2023/24 year was £147l.
-
During the year, Avalon Summerfield received £161 for catering for the 2025 festival. The comparative amount received in the 2023/24 year was £154.
-
In the 2023/24 the trustees gave further consideration to payments totaling £301 previously paid to Avalon Summerfield and the amount of £301 was temporarily returned to the charity for the period of review. After consultation with the Charity Commission, the payments have been confirmed as fully compliant, and have since been paid back to Avalon Summerfield.
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5. Restricted Funds Receipts & Payments
During the year funds were received and payments made for the following restricted purposes:
| Restricted Fund | Received in the year | Received in the year | Expended during year |
Held on account from previous years |
Held at end of year |
|
|---|---|---|---|---|---|---|
| Forest Gamelan Outdoor Music Classroom Project |
Donation from Leicestershire & Rutland Freemasons Charity |
£3,000 | £304 |
£2,002 |
£4,698 |
|
| Administration costs | Donation from Golsoncott Foundation | £1,000 | ||||
| Donation from Scops Arts Trust | £500 | |||||
| Individual donations | £5,000 | |||||
| Total received in year | £6,500 | £8,281 |
£6,503 |
£4,722 |
||
| Venue Hire | Donation from Edith Murphy Foundation | £1,680 | £500 |
£2,888 |
£4,068 |
|
| Instrument Rehoming Scheme costs |
Ticket sales and donations from Pro Arte fundraising event |
£1,254 | ||||
| Sales of assets | £92 | |||||
| Individual donations | £1,150 | |||||
| Total received in year | £2,496 | £1,774 |
£645 |
£1,367 |
||
| Schools Outreach costs | Donation from Andrew Martin Trust | £1,360 | £1,360 |
- |
- |
|
| Sponsored festival events |
Donation from Phillip Bates Trust | £500 | ||||
| Donation from Blaby Rotary Club | £450 | |||||
| Total received in year | £950 | £890 |
- |
£60 |
||
| Total restricted | £15,986 | £13,109 | £12,038 | £14,915 |
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