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2020-08-31-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 1 Sep 2019 To 31 August 2020

Section A Reference and administration details

Charity name Acacia Pre-school

Other names charity is known by Registered charity number (if any) 1186604 Charity's principal address Malden Wanderers Clubhouse Cambridge Avenue New Malden Postcode KT3 4LE

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Joellyn Palomaki Treasurer 19 Nov 2020
2 Jennifer Seymour Secretary 19 Nov 2020
3
4
5
6
7
8
9
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5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Type of adviser

Name Address

Name of chief executive or names of senior staff members (Optional information)

Manager: Leigh Smith

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution – Pre-School Learning Alliance Model Pre-School Constitution 2011.

Charitable Incorporated Organisation How the charity is constituted

Trustee selection methods

Trustees are appointed or reappointed annually at the Annual General Meeting held in October

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Policies

Acacia Pre-School has a Safeguarding and Child Protection Policy and will work with children, parents and the community to ensure the rights and safety of children and to give them the very best start in life. Our safeguarding policy is based on the three key commitments of the Pre-school Learning Alliance Safeguarding Children Policy. DBS checks are performed on all new employees and Trustees.

Acacia also has policies regarding Volunteer Confidentiality and Equality and Diversity.

Acacia follows the national curriculum, as laid out in the Early Years Foundation Stage (EYFS). It is our policy to observe all children in their activities and note their progression accordingly, enabling them be the ‘best they can be’. All observations are made with respect for the child and are non-bias.

Relationships

The Early Years Alliance is the largest early years membership organisation and voluntary sector provider of quality affordable childcare and education in England. An educational charity, the Alliance represents the interests of over 14,000 member settings who deliver care and learning to over 800,000 families every

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year.

Trustees

All trustees give their time voluntarily and receive no remuneration or other benefits.

Section C Objectives and activities

Acacia Pre-School is run with the ultimate objective of helping children develop through ‘Excellence at Play’

Summary of the objects of the charity set out in its governing document

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In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The main activity remains to develop a child’s social, emotional and physical skills through positive play. We work to offer a diverse range of learning opportunities for children between 2 and 4 years 10 months. We are a member of the Early Years Alliance and follow the EYFS curriculum to help children with their social, emotional and physical skills and encourage equal opportunities, multi-cultural and special educational needs within our setting.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

This past year was a very strange year, with us being instructed to close for 11 weeks! Prior to this, we were at full capacity and our waiting list grew as the year went on. As always, the trustees would like to acknowledge & thank the whole Acacia staff team for their constant support, commitment & hard work, as without them we would not be in the positive situation that we continue to be in.

Admissions 2019-2020

We had 54 children on roll during this past year. At the start of the year we had between 11 and 16 children who stayed for the whole day, benefitting from the 30-hour scheme. These numbers rose to between 12 and 19 by the end of the spring term.

Stafng 2019-2020

We didn’t have any staff changes last year. During 2019-20, we employed: Pam Tanner, Helen Pearce, Amy Cowen, Maddy Evans & Michelle Harvey as regular staff; Cath Harwood-Matthews & Agata Kwiecinska (as the SENCo’s); Suzanne Peacock & Gemma Woolford (as the deputy’s); Priscilla Watts (as pre-school administrator) & Leigh Smith (as manager).

Ofsted

Our most recent Ofsted inspection was in February 2017 (when we were operating under our previous OFSTED registration 131800 as an unincorporated charity) and we achieved a rating of ‘Good’ overall, although we were told that it was a ‘very good’. We were extremely pleased with this as we were inspected under the new framework and it was the first inspection since Leigh took over as manager. This was due to the dedication & hard work of all the staff. We aim to continue this high level throughout this academic year and look forward to our next full inspection, which could be at any time from now. Once again, a new Framework was introduced last year.

CIO

During our first committee meeting last year, it was decided that we would convert our charity from an unincorporated charity to a Charitable Incorporated Organisation (CIO). The main reason for this conversion was to remove the financial liability from the trustees. To do this conversion, everything that is associated with Acacia, i.e. bank account, Ofsted, Charity Commission etc… had to be reapplied for, as though we were starting a whole new charity. This has now been completed and we are fully operating under the CIO. The CIO officially was registered by the Charity Commission on 19th November 2019 but we could not fully operate as a CIO until OFSTED officially confirmed the CIO registration. This took place In June 2020.

RBK EYC

As an ‘Early Years Provider’ we come under the Governments EYFS & all its specific legalities regarding performance, curriculum, planning etc… We continue to work with the Early Years Consultants who are there to offer support as and when required. We also continue to work closely with other outside agencies, i.e. the area SENCo, speech and language therapists, physiotherapists etc… when required. We regularly attend networks for SEN, 2-year olds and managers and leaders.

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Section E Financial review

Brief statement of the charity’s policy on reserves

We increased our reserve funds £65,500 to cover the financial commitments of 3 months salaries and one year rent, should the pre-school need to suddenly cease operation.

We also look to generate sufficient funds to replace key equipment that is reaching the end of it’s useful life. e.g. purchase and installation of storage shed.

Details of any funds materially in deficit

Not applicable.

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Now the conversion to a CIO is fully complete and the new bank accounts are operational, we will look into options to hold our reserves balance in a low risk investment fund.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

J Palomaki Signature(s) J Seymour Joellyn Palomaki Full name(s) Jennifer Seymour Treasurer Date 11th October 2021

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Balance Sheet Acacia Pre-school As at 31 August 2020

31st August 2020

31 Aug 2019 (unin

Assets

Bank
Acacia Pre-school Deposit Acc £3,700.00 £4,300.00
Acacia Pre-school Main £66,466.99 £97,649.10
Acacia Pre-school CIO £4,784.66
Petty Cash £387.07 £414.27
Total Bank £75,338.72 £102,363.37
Current Assets
Accounts Receivable £0.00 £113.60
Total Current Assets £0.00 £113.60
Total Assets £75,338.72 £102,476.97
Liabilities
Current Liabilities
Accrual £1,731.25 £312.50
Deferred Income £3,061.96 £28,527.51
Holding Deposits £3,700.00 £4,400.00
Payroll Taxes Payable £2,841.76 £3,265.88
Employer Allowance Disallowed £0.00
Pensions Payable £0.00 £735.42
Wages Payable - Payroll £0.00 £0.00
Total Current Liabilities £11,334.97 £37,241.31
Total Liabilities £11,334.97 £37,241.31
Net Assets £64,003.75 £65,235.66
Equity
Current Year Earnings -£1,231.91 £12,429.99
Retained Earnings £65,235.66 £52,805.67
Total Equity £64,003.75 £65,235.66
£0.00 £0.00

ncorporated charity )

holiday pay correction paid March 2021 for 2019-20 hol entitlement

1111.71 ER allowance disallowed to be repaid March 2021

0.07 to be written off - diff between Xero and manual input in NEST

Income Statement

Acacia Pre-school

For Period 1st Sep 2019-8th June 2020 and CIO 9th June - 31st Aug 2020

Account 9th June - 31st Aug 2020
2019
2018
Carried forward from
Acacia Playgroup Assoc
Combined 2019-20
Year End Total
Income
Fees & Grants
AFC - 2 Yr Funding 13367.86
1547.42
14915.28
11,366.40
12,992.10
AFC - EYPP & SDP 206.7
0
206.7
261.00
0.00
AFC 3&4 Yr Funding 115545.84
23146.1
138691.94
132,429.01
141,296.67
Fees 31070.3
2080
33150.3
45,132.50
23,478.60
Grants 4018.75
0
4018.75
777.60
0.00
Total Fees & Grants
Donations & Other		 164209.45
26773.52
190982.97
189,966.51
177,767.37
Donations 1193.67
253
1446.67
2,601.44
2,535.52
Uniform Sales 0
0
0
206.00
166.00
Total Donations & Other 1,193.67
253.00
1,446.67
2,807.44
2,701.52
Xmas Card Sales
Total Income		 160.5
0
160.5
508.00
0.00
165,563.62
27,026.52
192,590.14
193,281.95
180,468.89
Gross Proft 165,563.62
27,026.52
192,590.14
193,281.95
180,468.89
Expenditure
SalaryExpense 124136.34
39988.09
164124.43
148,974.29
136,380.86
Professional Fees
Sundry Expenses		 65.53
1239.96
1305.49
1,854.79
1,217.22
Expenditure from donations 1165.66
90.67
1256.33
1,292.35
405.00
General Expenses 136.05
8.82
144.87
747.24
452.15
Repairs & Maintenance 0
0
90.00
0.00
Telephone 90.26
30.6
120.86
156.48
246.32
Subscriptions 236.82
0
236.82
74.40
211.25
Uniform stock 0
0
0
378.20
0.00
Total Sundry Expenses 1628.79
130.09
1758.88
2,738.67
1,314.72
Cleaning 272.61
158.54
431.15
376.43
347.27
Equipment 1913.71
527.1
2440.81
3,613.71
3,019.28
Craft Materials 763.13
17.96
781.09
1,079.56
1,257.68
Food 481.05
39.22
520.27
958.56
1,041.10
Rent 19605
0
19605
20,510.00
20,435.00
Postage,Printing& Stationery 639.71
202.76
842.47
686.33
1,184.93
Staf Training
Total Expenditure		 2163.3
14.99
2178.29
156.50
4,735.60
151,669.17
42,318.71
193,987.88
180,948.84
170,933.66
Operating Proft 13,894.45
(15,292.19)
(1,397.74)
12,333.11
9,535.23
Other Income
Donations for snack cafe
Total Other Income		 165.83
0
165.83
96.88
0.00
108.83
57.00
165.83
96.88
0.00
Proft on Ordinary Activities Before Taxation 14,003.28
(15,235.19)
(1,231.91)
12,429.99
9,535.23
Proft after Taxation 14,003.28
(15,235.19)
(1,231.91)
12,429.99
9,535.23

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl membgr3 of Acacia Pre-school CIO On accounts for tho year ended 31" August 2020 Charity no (if any) 1186604 Set out on pag I report to the trustees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended 31•t August 2020 Responsibilitlos and basls of roport As the ¢h8rWs trustees, you are responsible for the tTrparation of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Act.). I report in respe(a of my examination of the Tru$t'$ a¢¢ount$ carried OLrt urKler section 145 of the 2011 Act and in Carrying out my examination. I have followed all the applicable Directlons given by the Charity Commission uTrJer section 145(5)(b) of the Act. Independent I have completed my examination. l Confimi that no mat8ri81 matters have •xamlnorf8 8tatsment come to my attention in connects'on with the which gives me cause to believe that in, any material resFect'. the accountrng records were not kept in attordance with section 130 of the Chartties Act; or the accounts did not acLx)rd with the accounting rewrds,. or the accounts did not comply with the applicable requirements on¢eming the fO￿n and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts gNe a Yrue and fairf view vthich is not a matter considered as part of an independent examination. I have no cOn￿mS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a woper understanding of the accounts to be reached. Slgned: IB.Oq.ZI Name: Relevant professlonal qualificationls) or body lrfany): hLLP( Address: 6vJl IER Oct 2018