## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 1 Sep 2019 **To** 31 August 2020
## Section A Reference and administration details
**Charity name** Acacia Pre-school
**Other names charity is known by Registered charity number (if any)** 1186604 **Charity's principal address** Malden Wanderers Clubhouse Cambridge Avenue New Malden **Postcode KT3 4LE**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Joellyn Palomaki Treasurer 19 Nov 2020
2 Jennifer Seymour Secretary 19 Nov 2020
3
4
5
6
7
8
9
**----- End of picture text -----**
5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
Manager: Leigh Smith
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution – Pre-School Learning Alliance Model Pre-School Constitution 2011.
- (eg. trust deed, constitution)
Charitable Incorporated Organisation How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
- (eg. appointed by, elected by)
Trustees are appointed or reappointed annually at the Annual General Meeting held in October
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Policies**
Acacia Pre-School has a Safeguarding and Child Protection Policy and will work with children, parents and the community to ensure the rights and safety of children and to give them the very best start in life. Our safeguarding policy is based on the three key commitments of the Pre-school Learning Alliance Safeguarding Children Policy. DBS checks are performed on all new employees and Trustees.
Acacia also has policies regarding Volunteer Confidentiality and Equality and Diversity.
Acacia follows the national curriculum, as laid out in the Early Years Foundation Stage (EYFS). It is our policy to observe all children in their activities and note their progression accordingly, enabling them be the ‘best they can be’. All observations are made with respect for the child and are non-bias.
## **Relationships**
The Early Years Alliance is the largest early years membership organisation and voluntary sector provider of quality affordable childcare and education in England. An educational charity, the Alliance represents the interests of over 14,000 member settings who deliver care and learning to over 800,000 families every
March **2012**
**TAR**
2
year.
## **Trustees**
All trustees give their time voluntarily and receive no remuneration or other benefits.
## **Section C Objectives and activities**
Acacia Pre-School is run with the ultimate objective of helping children develop through ‘Excellence at Play’
**Summary of the objects of the charity set out in its governing document**
March **2012**
**TAR**
3
In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The main activity remains to develop a child’s social, emotional and physical skills through positive play. We work to offer a diverse range of learning opportunities for children between 2 and 4 years 10 months. We are a member of the Early Years Alliance and follow the EYFS curriculum to help children with their social, emotional and physical skills and encourage equal opportunities, multi-cultural and special educational needs within our setting.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
4
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
This past year was a very strange year, with us being instructed to close for 11 weeks! Prior to this, we were at full capacity and our waiting list grew as the year went on. As always, the trustees would like to acknowledge & thank the whole Acacia staff team for their constant support, commitment & hard work, as without them we would not be in the positive situation that we continue to be in.
## **Admissions 2019-2020**
We had 54 children on roll during this past year. At the start of the year we had between 11 and 16 children who stayed for the whole day, benefitting from the 30-hour scheme. These numbers rose to between 12 and 19 by the end of the spring term.
## **Stafng 2019-2020**
We didn’t have any staff changes last year. During 2019-20, we employed: Pam Tanner, Helen Pearce, Amy Cowen, Maddy Evans & Michelle Harvey as regular staff; Cath Harwood-Matthews & Agata Kwiecinska (as the SENCo’s); Suzanne Peacock & Gemma Woolford (as the deputy’s); Priscilla Watts (as pre-school administrator) & Leigh Smith (as manager).
## **Ofsted**
Our most recent Ofsted inspection was in February 2017 (when we were operating under our previous OFSTED registration 131800 as an unincorporated charity) and we achieved a rating of ‘Good’ overall, although we were told that it was a ‘very good’. We were extremely pleased with this as we were inspected under the new framework and it was the first inspection since Leigh took over as manager. This was due to the dedication & hard work of all the staff. We aim to continue this high level throughout this academic year and look forward to our next full inspection, which could be at any time from now. Once again, a new Framework was introduced last year.
## **CIO**
During our first committee meeting last year, it was decided that we would convert our charity from an unincorporated charity to a Charitable Incorporated Organisation (CIO). The main reason for this conversion was to remove the financial liability from the trustees. To do this conversion, everything that is associated with Acacia, i.e. bank account, Ofsted, Charity Commission etc… had to be reapplied for, as though we were starting a whole new charity. This has now been completed and we are fully operating under the CIO. The CIO officially was registered by the Charity Commission on 19th November 2019 but we could not fully operate as a CIO until OFSTED officially confirmed the CIO registration. This took place In June 2020.
## **RBK EYC**
As an ‘Early Years Provider’ we come under the Governments EYFS & all its specific legalities regarding performance, curriculum, planning etc… We continue to work with the Early Years Consultants who are there to offer support as and when required. We also continue to work closely with other outside agencies, i.e. the area SENCo, speech and language therapists, physiotherapists etc… when required. We regularly attend networks for SEN, 2-year olds and managers and leaders.
March **2012**
**TAR**
5
## **Section E Financial review**
## **Brief statement of the charity’s policy on reserves**
We increased our reserve funds £65,500 to cover the financial commitments of 3 months salaries and one year rent, should the pre-school need to suddenly cease operation.
We also look to generate sufficient funds to replace key equipment that is reaching the end of it’s useful life. e.g. purchase and installation of storage shed.
**Details of any funds materially in deficit**
Not applicable.
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
Now the conversion to a CIO is fully complete and the new bank accounts are operational, we will look into options to hold our reserves balance in a low risk investment fund.
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
J Palomaki **Signature(s)** J Seymour Joellyn Palomaki **Full name(s)** Jennifer Seymour Treasurer **Date** 11th October 2021
March **2012**
**TAR**
6
## **Balance Sheet Acacia Pre-school As at 31 August 2020**
## **31st August 2020**
## **31 Aug 2019 (unin**
## **Assets**
|**Bank**|||
|---|---|---|
|Acacia Pre-school Deposit Acc|£3,700.00|£4,300.00|
|Acacia Pre-school Main|£66,466.99|£97,649.10|
|Acacia Pre-school CIO|£4,784.66||
|Petty Cash|£387.07|£414.27|
|**Total Bank**|**£75,338.72**|**£102,363.37**|
|**Current Assets**|||
|Accounts Receivable|£0.00|£113.60|
|**Total Current Assets**|**£0.00**|**£113.60**|
|**Total Assets**|**£75,338.72**|**£102,476.97**|
|**Liabilities**|||
|**Current Liabilities**|||
|Accrual|£1,731.25|£312.50|
|Deferred Income|£3,061.96|£28,527.51|
|Holding Deposits|£3,700.00|£4,400.00|
|Payroll Taxes Payable|£2,841.76|£3,265.88|
|Employer Allowance Disallowed|£0.00||
|Pensions Payable|£0.00|£735.42|
|Wages Payable - Payroll|£0.00|£0.00|
|**Total Current Liabilities**|**£11,334.97**|**£37,241.31**|
|**Total Liabilities**|**£11,334.97**|**£37,241.31**|
|**Net Assets**|**£64,003.75**|**£65,235.66**|
|**Equity**|||
|Current Year Earnings|-£1,231.91|£12,429.99|
|Retained Earnings|£65,235.66|£52,805.67|
|**Total Equity**|**£64,003.75**|**£65,235.66**|
||£0.00|£0.00|
## **ncorporated charity )**
_holiday pay correction paid March 2021 for 2019-20 hol entitlement_
_1111.71 ER allowance disallowed to be repaid March 2021_
_0.07 to be written off - diff between Xero and manual input in NEST_
## **Income Statement**
## Acacia Pre-school
For Period 1st Sep 2019-8th June 2020 and CIO 9th June - 31st Aug 2020
|**Account**|**9th June - 31st Aug 2020**
**2019**
**2018**
**Carried forward from**
**Acacia Playgroup Assoc**
**Combined 2019-20**
**Year End Total**|
|---|---|
|**Income**||
|**Fees & Grants**||
|AFC - 2 Yr Funding|13367.86
1547.42
14915.28
11,366.40
12,992.10|
|AFC - EYPP & SDP|206.7
0
206.7
261.00
0.00|
|AFC 3&4 Yr Funding|115545.84
23146.1
138691.94
132,429.01
141,296.67|
|Fees|31070.3
2080
33150.3
45,132.50
23,478.60|
|Grants|4018.75
0
4018.75
777.60
0.00|
|**Total Fees & Grants**
**Donations & Other**|**164209.45**
**26773.52**
**190982.97**
**189,966.51**
**177,767.37**|
|Donations|1193.67
253
1446.67
2,601.44
2,535.52|
|Uniform Sales|0
0
0
206.00
166.00|
|**Total Donations & Other**|**1,193.67**
**253.00**
**1,446.67**
**2,807.44**
**2,701.52**|
|Xmas Card Sales
**Total Income**|160.5
0
160.5
508.00
0.00|
||**165,563.62**
**27,026.52**
**192,590.14**
**193,281.95**
**180,468.89**|
|**Gross Proft**|**165,563.62**
**27,026.52**
**192,590.14**
**193,281.95**
**180,468.89**|
|**Expenditure**||
|SalaryExpense|124136.34
39988.09
164124.43
148,974.29
136,380.86|
|Professional Fees
**Sundry Expenses**|65.53
1239.96
1305.49
1,854.79
1,217.22|
|Expenditure from donations|1165.66
90.67
1256.33
1,292.35
405.00|
|General Expenses|136.05
8.82
144.87
747.24
452.15|
|Repairs & Maintenance|0
0
90.00
0.00|
|Telephone|90.26
30.6
120.86
156.48
246.32|
|Subscriptions|236.82
0
236.82
74.40
211.25|
|Uniform stock|0
0
0
378.20
0.00|
|**Total Sundry Expenses**|**1628.79**
**130.09**
**1758.88**
**2,738.67**
**1,314.72**|
|Cleaning|272.61
158.54
431.15
376.43
347.27|
|Equipment|1913.71
527.1
2440.81
3,613.71
3,019.28|
|Craft Materials|763.13
17.96
781.09
1,079.56
1,257.68|
|Food|481.05
39.22
520.27
958.56
1,041.10|
|Rent|19605
0
19605
20,510.00
20,435.00|
|Postage,Printing& Stationery|639.71
202.76
842.47
686.33
1,184.93|
|Staf Training
**Total Expenditure**|2163.3
14.99
2178.29
156.50
4,735.60|
||**_151,669.17_**
**_42,318.71_**
**_193,987.88_**
**180,948.84**
**170,933.66**|
|**Operating Proft**|**13,894.45**
**(15,292.19)**
**(1,397.74)**
**12,333.11**
**9,535.23**|
|**Other Income**||
|Donations for snack cafe
**Total Other Income**|165.83
0
165.83
96.88
0.00|
||**_108.83_**
**_57.00_**
**_165.83_**
**96.88**
**0.00**|
|**Proft on Ordinary Activities Before Taxation**|**_14,003.28_**
**_(15,235.19)_**
**_(1,231.91)_**
**12,429.99**
**9,535.23**|
|||
|**Proft after Taxation**|**_14,003.28_**
**_(15,235.19)_**
**_(1,231.91)_**
**12,429.99**
**9,535.23**|
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to the trusteesl
membgr3 of
Acacia Pre-school CIO
On accounts for tho year
ended
31" August 2020
Charity no
(if any)
1186604
Set out on pag
I report to the trustees on my examination of the accounts of the above
charity (Ihe Trusf) for the year ended 31•t August 2020
Responsibilitlos and
basls of roport
As the ¢h8rWs trustees, you are responsible for the tTrparation of the
accounts in accordance with the requirements of the Charities Act 2011
(Ihe Act.).
I report in respe(a of my examination of the Tru$t'$ a¢¢ount$ carried OLrt
urKler section 145 of the 2011 Act and in Carrying out my examination. I
have followed all the applicable Directlons given by the Charity Commission
uTrJer section 145(5)(b) of the Act.
Independent I have completed my examination. l Confimi that no mat8ri81 matters have
•xamlnorf8 8tatsment come to my attention in connects'on with the which gives me cause to believe
that in, any material resFect'.
the accountrng records were not kept in attordance with section 130
of the Chartties Act; or
the accounts did not acLx)rd with the accounting rewrds,. or
the accounts did not comply with the applicable requirements
on¢eming the fOn and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts gNe a Yrue and fairf view vthich is not a matter
considered as part of an independent examination.
I have no cOnmS and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a woper understanding of the accounts to be reached.
Slgned:
IB.Oq.ZI
Name:
Relevant professlonal
qualificationls) or body
lrfany):
hLLP(
Address:
6vJl
IER
Oct 2018