THE ROTARY CLUB OF 8ILLERICAY IAAYFLOWER CHARThABLE TRUST CK) CHARITY NUMBER 11a6535 FOR THE YEAR ENDED 30Th JUNE 2025
THE ROTARY CLUB OF BILLERICAY MAYFLOWER CHARITABLE TRUST CIO CFLARrrY NUMBER 1186535 REPORT & FINANCIPL STATEMENTS YEAR ENDED 30TH JUNE 2025 ReFMwt ofthe Ttee$ Indewdent Examlners RetKKI Notes Forrrdng P8rt cAthe Ftrw)clal 10-11 Page 2
THE ROTARY CLUB OF BILLERICAY MAYFLOWER CHARITABLE TRUST CIO CHARITY NUMBER 1186535 REPORT & FINANCIAL STATEMENTS YEAR ENDED 30TH JUNE 2025 Refgrence and admlnlstrative infomiation Current Trustees Barry Fagg Yvonne Kyndl Venkala Gane5an Alistair Mosjlds Keith Dewis Immediate Past President Secretary Treasurer President Vice President Location Rotary Club of Billericay Maynower meetings are held each week at 7.300pm on Thursdays al Crondon Park Golf Club Stock Essex Of on Zwm where relevant. ststus Rotary Club of Billeric8y malOWer (the -Club'l is a member of Rolary Intemation81 in Great Britain Districl 1240. RIBI is part of Rotsry Intemalional a worldwde organisatn with 1.2 million members across 200 countries. The Club conducts its charitable activibes through the Rotsry Club of Billeri¢ay Mayfiower Charitable Tnjst CIO registered with The Charity Commission. registered numb8r 1186535. Independent Examiner lan Marshall 1 Claydon's Farrn Cottages &)uth Hanningfield Essex CM3 8HN 8ank•rs Ci>operalive Bank PIC PO Box 638 Salford M5 thJQ Page 3
THE ROTARY CLUB OF BILLERICAY MAYFLOWER CHARITABLE TRUST CIO CHARITY NUM8ER 1186535 REPORT & FINANCIAL STATEMENTS YEAR ENDED 30Th1 JUNE 2025 REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH JUNE 2025 Tha Tfustoos are plèased to submit thelf annual report and Financial Statements for the 12 months to 30th June 2Q25. The financial statements have been prepared in acranCe with the accounting policies s81 out in note 1 to the accounts and comply with the Charities Act 2011 and Accounting and R8port•ng by Charities.. Statement of Recomrnended Practice applicable lo charis preparing Iheir accounts in accordance th the Financial Reporting Standartj applicable in the UK published on 16 July 2014. Structur•. gov•manc• and man•g•m•nt The Rotary Club of Billertcay Mayfiowèr organises its charilablo activftlos through a CIO whlch Is govgmed by a constitution dated 20th Novembgr 2019. Tho CIO is registered as a charity with the Charity CommSssion under rogislered number 1186535. The Trustees lor the year lo June 2025 are shown on the Legal and Adminislration Infomiation pagè 3. They conslsl ol the 6 mÈin officers elec¢etl by Club membèrs in tho Rolary year whith nJns to 30th Jijne. The Club Is organlsed Into the followng Committees.. - Club Councll Conslstlng Trustees represèntativès of tho Club Commltteo Chalrs othèr Club Administration D681ing with the Club's own social activities. membèrship and PR Fundraising primari for chanty lurKlraising Service Proj8d¥ Responsib for idenlfying ¢au8es lor fund distn'buti All Trustees as appointed officers ol The Rotary Club of Billericay Maynower approve budgets lor fund raising evonls. Members of the Club have a variéd and WKle experience in managin9 aThJ organising fund raising ovenls. A wealth of rosource Is also avallable from Rotary Ini•math)nal. both 8t n8tional and dbtrlcl level, Includlng confer8nc8s and courses where required. Oblectlv•s and a¢tlvltl•s for th• putsllc b•n•fft The obje$ of the CIO arg. for the public benefit. to relieve povety cff financial hardship or such other charitable purpose as the Members ol the CIO shall from time lo lime agree The CIO through thg work ol the SeThice Projects Committee alms to hdonlify a mix of worthy causes both within the Ioc81 community nationally and overseas. The Trusl8e8 confirm that Ihgy have referrod lo the Chanty CommisskTh'S guidance on public bonofrt whon reviewng the Trust'5 aims and objectives, in planning future activities, and setting Ihe grant making poli for the year. Pagc 4
THE ROTARY CLUB OF BILLERICAY MAYFLOWER CHARITABLE TRUST CIO CHARITY NUMBER 1186535 REPORT & FINANCIAL STATEMENTS YEAR ENDED 30TH JUNE 202S Fund Ral$lng Activitles The principal fundraising activities dvring the year have been Christmas market, Soap Box Derby. Summarfesl, Drive il day. and Jazz in the Garden. Donations Made The followng are the main donations, appeals and charibes sLIpped duriThJ the year: . BOSP Moldova "nderg0rden Forget Me Not Activlty St Lukes Hospice RaTnsden Academy Bens Night Sheltef Trust Links La Dance Fantsslque Parkinsons UK Revival Church Baby Basics K4ds in Mind Headway Royal Marsden Cancer Kool Carers Barrow Farm Brave Parents Medicin Sans Frontier First Life Trust Re Engage Billericay Sports Shelter Box Child Resoje, Nepal Details of major donations are shown in note 2 to the accwnts. Flnancial Revlew and Results for the Yèar The CIO derives mosl of its income from voluntary donal*)ns and fundraising activilies held within the community. To a¢hve this Rotariaris give their lime freety to facilitste various events and activitiès and as such the Trust incurs no costs of govemance. The CIO has been able to organise sev8ral events during this yèar raising cDnsiderable sums lor donation. 11 has continued to supwt the local and intemational causes wrth the funds raised. Income from donations and ftjndraising events. before actNity costs, amounted to £126.687 12024 £94.531} and donations mad¢ during the year were £37.837 (2024 £35.6761. Reserves Pollcy Because the CIO has no overhead costs to fvnd there is no requirement for 5ignific8nt levels of reserves lo be m8int8in8d, other than restred donation funds which are onty av8i18ble for distribution to relevant purposes. Reserves a however monitored to allow sufficient tentiOn f(K the followng purposes: _ al Wothing capital for any upfront costs lor major fundraising Èvents such as Christmas Markèt & Soapbox. bl Limited lunds are rètsined to allow for quick response to natwal and intemational Rotsry dlsastor appeals. Page 5
THE ROTARY CLUB OF BILLERICAY MAYFL0VR CHARtTA8LE TRUST CIO CHARrrY NUMBER 1186535 REPORT & FINANCL4L STATEMENTS YEhA ENDED 30TH JUNE 2025 Tnwt•••' MponbIllI1•$ In r•l•tlon lo th• fln•ncl•l ¥l•t•m Tha Trusto0$ arn rasponslblb lor prnpark¥J thg tnmtees, anrwl re and tho flnaiK4 slatem8nts In accordanc¥ wlth appllcable I&w WKI United Kin) Ac%¥nIvJ Iuniknj Ggnwaty Acr4ptgd Accounllng Practice). The law 8ppkatrAe to tharitigs n End and W8s reqwes the Trustees to financial staternents for ead) financial yoar vthith give a true and lair of slate rf 8ffaro of ts chwrty and of iha Incoming reSrS 8ThJ applk8lk¥) of re8ourcos fjlthè dwiity fw Ihal perKrtI. preparè Fkn8ndal Siotern on the bssis unkn8 wosum• tst the WMI (tsttlnug In opwation. Tho Tru81th8 aro re8ponsllA8 kFAr#J wopor acc1)11) roccKd8 ds(Jose wllh rg•sc¥wble accuracy al any Ume th• fir011 p08itth of Ihe thwity arnl to enable them to a8rtan to ertsure that ts Flnanc4al Statomwts compty with thè regulalKmS under ttr Crities Acl 2011. th? applicablè Chai7ti88 WKI Rep$) Re9uLgt¥)n8, and the ovislon8 of t Tnffjt (18gd. They are akn n8psIb safwwdirv4 tho 8880ts of the tharfty aThJ hgnce laklng P9d by thèTnMlee8 on.. ........... .. 2026 and swd thelr beho11 by: JISta M(yJkls TnJstge and Pr•thl of Thg Rotwy Club of Brfay Maylk¥Aw Clw*able TnAt CIO Page 6
THE ROTARY CLUB OF BILLERICAY MAYFLOWER CIIARITABLE TRUST CIO CHARITY NUMBER 1186535 REPORT & FINANCLOL STATEMENTS YEIR ENDED 30Th JUNE 2025 INDEPENDENT EXAMINER'S REPORT TO THE TRusfEES OF THE ROTARY CLUB OF BILLERICAY MAYFLOWER CIIARrtABLE TRUST CIO (th•"ClO") I rept on the lnts ofthe Tn1 ts the WKIWJ 31yI June 2tr25 ¥9 set oul pages 8 to 13. The tharrVs trust owesFMThtrAe for ts pretion of the actounts. Tr th8riWs trustees fJMid8r that an aLMlil t wue(I for INS yaar undw sectb)n 144(2} ol Ihe Chaths Aca 2011 (tho 2011 P¥A) and Ihat an depnI examination is no8ded. It i8 my r981)llIty to: MI the accounts urnl8r 145 ofthe 2011 A f(Alow the W&UreS laKI down in the DTeclions gr by the Charity cc)1 undw Sect 14gSXbl ofthe Art B•sl• of Ind•p•nd•nl •xamln•trs r•port wlth those records. It $0 indudes corleI)n of any Unu81 items or dtsclosuros in the accounts arKI sethng explan8t¥ms from as trustees coneemiriJ 8nswh mattevs. The kxrxxdures urthrtaken th) not providè am the evKJ8nL that Wk1 wuir&J in an and oNwugnty (vin# is gyven as to Tthèther the acunts wèse a Irue and fa vw and Ihe rewt is fimited k) IlThe ftwtters set w) tho statement tekn¥. to keep 8(xxKmting rec4Jrds in with secw)n 130 ofthe 2011 kt.. aFxl requirements ofthe 2011 A lan Mars 1 Clayth's Farm Coltages South HarwNnld E$8ex CM3 8HN Dale
THE ROTARY CLUB OF BILLERICAY MAYFLOWER CHARITABLE TRUST CIO CHARITY NUMBER 1186535 REPORT & FINANCIAL STATEMENTS YEAR ENDED 30TH JUNE 2025 STATEMENT OF FINANCIAL ACTMTIES FOR THE YEAR ENDED 30TM JUNE 2025 Unreslrict•d RestridEd Funds Funds Un1¢led Rerlcted Fund5 Funds Total Total 2025 2025 2025 2024 2024 2024 Incom• and Endowments from:. thlS aThY Wi8S FU15 rec1 frorn adiiities 2.261 123,650 125.911 776 3.037 123.69) 126.687 92.965 92. 92.965 94.531 776 cffje ffrm In$$mentS rotsl income aTha endoTn&)ts 125.911 776 126.&87 92,965 94,531 Exp¢ndlbJro on:. Exwditure on raisir#J 281 281 Expertiture on Chi14e actThities Donations paid Just giking costs TO1 Resr¢95 Exped 59.873 37.837 59,873 37.837 66,804 35,676 162 33,973 162 1,703 97.991 97.991 1.743 1,703 102.446 Net mom8nl ift Transfer between fiJnd5 Funds brought fi)Nrd 30th Jw¢e 2024 Funds Carri thjne 2tr25 27.920 776 28,696 -7,778 -100 -137 -7,915 100 17.948 63 18,011 46.707 25.826 17,948 25.926 18.011 The charity has no recognised gains or losses other than the nel inL¥)me I (eXperltUre1 for the year. Page 8
THE ROTARY CLUB OF BILLERICAY MAYFLOWER CHARITABLE TRUST CIO CHARITY NUMBER 1186535 REPORT & FINANCIAL STATEMENTS YEAR ENDED 30TH JUNE 2025 BAL4NCE SHEET AS AT 30-JVhlE 2025 202S 2024 Current At%. Ckbtors aj prepayment5 Cash at bank in han¢J 2.425 68,085 61.488 70.510 64.321 r¢dltor Amounl tsllirwJ duo I41tn I As5et5 ,803 46,707 46,310 18.011 Charity Funds UntriCted r8seThEs Resirf¢ied ReseAes 45,868 839 17.948 63 Total Reser 46.707 18.011 STATEMENT OF CASH FLOWS FOR TFE YEAR ENDED 3mi JUNE 2025 2,025 2.024 61.488 44.504 68.085 61.488 6.597 16.984 FurQ$ brujght knvard Fu$ as ai 30th June 2025 Nel mom8nt in ffiJs I38cr8 1 lir&aS8) in d8b¢O hGtpa5e I Id8cr85el In crJitOT5 Nei ¢ash generated ty acb"i41ies Total cash equieTht gerwdted 794 -22.507 28.69S 6.597 24.105 -7.915 16.984 Cash and cash equi%lenls c8rri¢d kNwarf 30th kne 2tr25 68.0 61.488 The Financial Statements were approved by the 8oard of Tnjstees on .. and signed on ils behalf by". ..2026 Alistair Moulds- Tru and President of The Rotary Club of Billericay Mayknier Page 9
THE ROTARY CLUB OF BILLERICAY hAAYFLOWER CHARITABLE TRUST CIO CHARITY NUM8ER 1186535 REPORT & FINANCIAL STATEMENTS YEAR ENDED 30Th JUNE 2025 NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH JUNE 2024 Accounting Policies Basls of ac¢ounting The accounts Ifinanckgl staiementsl have been prepared under the historical cost conventson wi(h items recognised 81 cosl or transaction value ijnless otherwise Stated. The financi81 statements have been prepared in accordan with the Siatement of Recommended practi.. Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Slandard applicabl8 irb the UK IFRS1021 issued on 16 July 2014 and the Charities Act 2011. Funds $tru¢ture Unrestricted fvnds are those funds that can be spent at the di%creliors of the charity trustees for any purpose of the charity. The (und balance represents the unexpended resources held within the fund. Restricted funds are Ihoso fun(Js whh must be sp8nt as income on the particular purposes 8s specified by the donor. Incomo All incoming resources are r8¢ognised once the charity has entitlement lo the resources, il is certain that the resources will be received, and th8 monetsry value of incoming resources Gan be measured with sufficient reliability. R•sources exp¢nd•d Liabilities are rec(wJnised as resources exp8nded as soon as there is legal or constnJ¢tive oblualion committing the charity to the eypenditufe. All expenditure is accounled for on an accruals basis. classified under headings appropriate lo that expendiluce. Costs of gener¥ting funds Costs of generating funds consist of the e4)sts of generating voluntary income. Charltable acllvltles Costs ol charilable 8¢tivities indude granis made. Grants payable are payments m8de lo third parlies in furtherance of the charitable obiectives ol the trust. Gfanls are accounted for when the reapienl has a reasonable expectslion that they wsll receive a grant and the truslegs have aged lo pay the grant vAthout condition. Page 10
THE ROTARY CLUB OF BILLERICAY MAYFLOWER CHARITABLE TRUST CIO CHARITY NUMBER 1186535 REPORT & FINANCIAL STATEMENTS YEAR ENDED 30TH JUNE 2025 2. Analysi5 of Major Charitsble Donations 2025 2025 2024 2024 Unrestricted Restricted Unrestricted Restricted 1420 1500 BOSP M31dova Maldova Kindergarden Forget Mee Not Activity St Lukes Ramsden Academv Bens Night Shelter Trust Links La Dance Fantastique Parkinsons UK Revival Church Baby Basics Kids In Mind Headway Royal Marsden Cancer Kool Carers Barrow Farm Brave Parents Medicin Sans Frontier First Lrfe Trust Re Engage 8i1leriGay Sports Shelter Box Child Rescue Nepal 33C(1 1203 810 1750 i(KJo 1000 2677.50 920 2200 1150 20 1076 2750 1000 SCI) 5(KJ 2640 Gov•mance Costs The CIO is run by the members of Billeritxy MayNower Rotary Club on a voluntary basis and does not incur any overhead ¢osts as a result. Costs incurred in running events listed under Note 2 ab)ve are attributed directly to those fundraising activrties. D•btors The CIO pays in advance towards the costs of certain events Ihat We held after the year end. The balance of £2.425 lateS to the 2025 Christmas Market and Summerfest. Croditors Page 11
THE ROTARY CLUB OF BILLERICAY MAYFLOWER CHARITABLE TRUST CIO CHARITY NUMBER 1186535 REPORT & FINANCIAL STATEMENTS YEAR ENDED 30TH JUNE 2025 Money is ¢ollecled throughoul the year lor events. Sofne of which do not take place until after the year end. The funds collected in advance for Summerfest and the 2025 Cttnsknas market £23,803 are treated as deferred income. Independent Examiners Fee The independent examiner does not char9e a fee for the work Carried out bLrt a donation is made to a charity of their choice in lieu of fees. Page 12