THE ROTARY CLUB OF BILLERICAY MAYFLOWER CHARITABLE TRUST CIO CHARITY NUMBER 1186636 REPORT & FINANCIAL STATEMENTS FOR THE YEAR ENDED 30- JUNE 2024
THE ROTARY CLUB OF BILLERICAY MAYFLOWER CHARITABLE TRUST CIO CHARITY NUMBER 1186535 REPORT & FINANCIAL STATEMENTS YEAR ENDED 30- JUNE 2024 CONTENTS: Pag•8 Refrrenc& and administrative infomat Report ofthe Trustees Independent Examiners Re Statement of Financial Activitses Balance Sheet and Statement of Cash Notes Fomiing Part of Ihe Finanual SteMls 10- 11 P2ge 2
THE ROTARY CLUB OF 8ILLERICAY MAYFLOWER CHARITABLE TRUST CIO CHARITY NUMBER 1186535 REPORT & FINANCIAL STATEMENTS TH YEAR ENDED 30 JUNE 2024 Rfornn¢e and adnlnlstrntlvg InfomMtlon Current Trustees Mark Chambers Yvonne Kyndl Derek Collyer Barry Fagg Alislair Moulds Immediate Past Pr8d8nt Secretary Tfftasurer President Vice President Locatlon Rotsry Club of Billericay Mayfiower meetings are held each wegk 8t 7.300pm on Thursdays al Crondon P8rk G0ClUb Sloth Essex or on Zoom where levant Status Rotary Club of 8illeri¢ay Mayfiower lthe"Club"l is a member of Rotsry Inlemational in Great Britain District 1240. RIBI is part of Rotary Intemational a wod¢)Wide organisation with 1.2 million members across countries. The Club conducts ils charit8bl& a(*"vib"es through the Rotsry Club of Billeri¢ay Mayfiower Charitable Trust CIO reoislered wf(h The Charity Commission, registered number 1186S35. Independent Examln•r Kèith Spencer FCA 12 Sheene Grov& Braintree Essex CM7 9FS Bank•rn C¢>op&rative Bank Pk PO Box 638 Salford MS OJQ Page 3
THE ROTMIY CLUB OF BILLERICAY MAYFLOWER CHARITABLE TRUST CIO CHARITY NUMBER 1186535 REPORT & FINANCIAL STATEMENTS TH YEAR ENDED 30 JUNE 2024 REPORT OF THE TRIISTEES FOR THE YEAR ENDED 30- JUNE 2024 The Trustees are pleased to submit their annual rewrt and Financial Statements for the 12 months to 30th Jure 2024 The finanoal staiements have be&n prep8r8d in accordance with Ihtr ac£ounting policios sel out in note 1 to the accounts and comply with the Charibos Ac 2011 and Accotsnuno and Reporting by Ch8rits"88'. Statement of Recommended Practice applicable lo charities preparing their accounts in accordanc with the Finanii81 Reporting Standard applicable in the UK published on 16 July 2014. Structure. governan and manayment The Rotary Club of Billericay Mayfiower organises tts charitabl& a(aivitie5 thrDugh a CIO which is govemed by o)nstitutson dated 20th November 2019. The CIO is reglstered as a tharity wrth the Charity CommissAon undor registered nurnber 1186535. The Trustees for the year to 30tr June 2024 are shown on the Legal and Administratrjn Infomation page 3. Thay ¢onsisl of the 6 main offichrs gl¢¢¢ed by Club members in tho Rotary year which runs to 3Uh June. The Club is organisod into tt)e following Cornmittoes".- Club Counctl Consishng Tnjslges represettt8liv88 of the Club and Ccfflmittge Chairs and other Club Administration Dealing with the Club's own soaal aetNibes, membership and PR Fundraising Prirnarily for charity ndraing Sorvice Projects Rasponsible for idenlrfying causes for fvnd ¢Jistnbution AJI Trustees as appointed officers ol The Rotsry Club of Billericay Mayfiower approve budgets for fvnd raising events. Mombers of the Club have a variad and wtsde experience in managing and organi&ng lund raising events. A weatth of resource Is also available from Rotary Inlemab'onal, both at national and district tevel. induding conferenf8 and courses where required. ObJ•ctlvos and act1¥tt* foi thè publlc b•néfit The obie(ts of tre CIO are. forthe public benefit, to relieve poverty orfinanual hardship or Such othertharit8ble purpose 45 the members of the CIO shall from timo to trma agree The CIO through the wivk of the Sermce Prq•cts Committee aims to identrfy a mix of worthy causes both within the loc41 communfy nationally and oversoas. The TNstees confimi that they have referred lo the Charity Commis$ion's guidance on pulli¢ benefrt when reweing the Trusts airns and objedive$, in planning future adiwit$. and setb.ng the grant making policy for the year Page 4
THE ROTARY CLUB OF BILLERICAY MAYFLOWER CHARITA8LE TRUST CIO CHARITY NUMBER 1186535 REPOR T & FIPIANCIAL STATEMENTS TH YEAR ENDED 30 JUNE 2024 Fund Ralslng Artlvltl•$ The prinapal lundraisng actiwlies dLsring the yer have bgen Christmas mafke( Soap eox Derby. Summerfesl, Dllve it day, and Jazz in the Gar(Jen. Oonatlom Made The following arg trte man donations, appeals and chariti&s suppcrted during the year". - BOSP Moldova Proje Child Rescue Nepal K$ Out Hea¢thvay Helen Rollinson Can Yoijlh Cancer Apal Shelter 8ox Medic4n Sans Fronber D8tails of major donations are shown in note 2 to the accounts. Flnan¢lal R•vl•w•nd ReBuJls for the Year The CIO derives most of its income from voluntary donations and fundraisino 8t'vities held within th8 comrnunity. To achieve this Rotarians give their time freely lo facilitatè various evgnls and actsvilies and a$ such the Tnjst incurs no costs of govemance. The CIO has been able lo organise several events during this year raising considerable 8ums for donat7 It has contsnued to support the local an¢J intèrnational USeS with the fvnds raisod. Inrne from donations 8nd fvndraising events. before actiwty $t8, OUnted to £92965 12023 £1030721 and donatM)ns rnade dunng the year were £3397312023 £582151. R••erv•8 Pollcy Because thè CIO has no ovethe8d costs to fun¢1 there 1$ no requirement for signthcant levols of reserves to t¢ mainiainod. other than restr.cled donation funds whth are only available for distn"butrcn to relevant purposes. Resorves are however mcfflitored lo allow suffioenl retents'on for Ihe following purposgS".- al Working capitsl for any uplr(>nl costs for major fundraising events Such as Christmas Market & Soapbox. bl Limitgd fund3 are retained to allow for qk response to national and intem8tional Rotsry disaster appeals. Page S
THE ROTARY CLUB OF BILLERICAY MAYFLOWER CHARITABLE TRUST CIO CHARITY NUMBER 1188535 REPORT & FINANCIAL STATEMENTS YEAR ENOED 30TH JUNE 2024 Trust. rnsponslbllltles In relaUon to the flnan¢lal statements The Trustees are $nSIble for preparing the trustees, annual report and the finanoal 3taiements in aiXL)rdance with applicable law and United ngdorn Ac£ounting Standards Iunrted King(Jom Generally Accaptad Ac£ounting PratXit%l. The law applicablg lo ¢arits'es in England antj Wales requiras the Tfuste8s to prepare financ901 st8tgments frjr 8a finan(ial year which giVO 8 twe and fair w¢w of the state of affairs of the tharity and of the incoming rPsoLtrS and appliration of resoLtrces of the chanty for that period. In preparing Ihes& Finanaal Statements. tho Trustees are required lo.. - Select surtable accounting polioes and then app5y th&m COnstanUY. tsbserve the melhods and princAples of the Charities SORP. make judgernenls and estimates th81 are reasonable and prudent. state whethèr applicable acUnting standards have been followed. subj'ec to any material departures th81 must be disclosed and explained in the financ4al stalemenls. prepare the FinancAal Ststemonls on Ihe goirg conc&m basis unless il is inapwopriate to wesume that the tharity will conbnue in 0ration. The Trustees are spOnsIble for keeping proper accounting tt)rds which disdose with aSOnable acojracy at any ttme the finanoal position ol ihe charity and to enable them 10 8SCertain to ènsure that the Financial Statem&nls comply th the regulations undgr the Charities Act 2011, the applicable Charities IAccA)unts and Reports) Regulations, and the prowsions of the Trust deed. They are also responsible for safeguarding the assets of the tharity an¢J hence lor ta"n9 reasonabl$ steps for the prev8ntion and detection of fraud and other irregularities. gproved by IheTrusleeson....................................., 2024and signodonth&irbehaifby.' Bary Fagg Trustoe and Presklent of The Rot8ry CILtb of Bi118ricay M8ynv*er Charitable Trust CIO Page 6
THE ROTARY CLUB OF BILLERICAY MAYFLOWER CHARITABLE TRUST CIO CHARITY NUMBER 1186535 REPORT & FINANCIAL STATEMENTS TN YEAR ENDED 30 JUNE 2024 INDEPENDENT EXAMINER'S REPORT TO ThE TRUSTEES OF THE ROTARY CLUB OF 8ILLERICAY MAYFLOWER CHARITABLE TRUST CIO (th• "CIO'I I report on the acc11$ of th8 Tru81 for the tr ended 3Cth Jun8 2024 which are set out on pages 8 10 13. RpectIVe r•spoMlbllltl•• of tru¥tee• and •xamln•r The charity's trust88s are respcnsiblo for th8 pr8por8tion of the accounts. The charitys trUSe6 con&der that an audit bs not required for this year under section 144121 of the Charities Act 2011 (the 2011 Act) and that an indèwndtrnt gxaminalion Is needed. It is my responsibility to.. &X8mine the accounts under 8eth.on 145 of the 2011 Act. follow the procedures laid down in the general Direth'ons given by the Charity Commi88¢'0n under section 14515llb} of the Ad, and slats whether particular matters have come to my attents"on. Ba$1¥ of Ind•pdènt •xamln•f• rnport My examination was carried in accordance with general Directions given by the Charity Commission An examination includas a r8view ofthè accounting re¢ord$ k•pt by the charity and a comparison ofthe accounts prgsented with those records. It also includes consAderation of any unusual items or di3dosures in the accounts and se¢kirrfJ gxplan8tions trom you as INstees o)ncéming any such matters. The EY0dureS undertaken do not provide all the evtrd&nce that wou14 be reguir¥d In an audit. and consequenuy no opinion is given as to whethgr the accknunts present a knje and fair and the report is limited to those matters set out in the st8lemenl below. Indopond•nt •xamln•¢• $tatsm•nt In conn8t*on with my examinatson, no matter has Come to my attenb'on.. which gives me reasonable cause to beli6w that. in any malenal re4)O¢t, the requirements: to keep accounting records in accordance with 8ection 130 of the 2011 Act.. and lo prepare accounts whith accord with the accounb"n9 records, and wmply with the accountst requirernents of the 2011 Act have not ren met", or to which. In my opinion, 8ttention shoul¢J be dr8wn in order to enable 8 proper underslanding of the aOUnts to b¢ rea¢h¢d. Keith Spencer FCA 12 Sheene Grove Braintree Essex CM7 9FS Date 2024 Page 7
THE ROTARY CLUB OF BILLERICAY MAYFLOWER CHARITABLE TRUST CIO CHARITY NUMBER 1186535 REPORT & FINANCIAL STATEMENTS YEAR ENDED 30" JUNE 2024 STATEMENT OF FINANCIAL ACTMTIES FOR THE YEAR ENDED 30- JUNE 2024 Unrnstrfcted Restrlcted Funds Funds Unrebtrfct8d R¢$trl¢ted Fund$ Funds Total Total 2024 2024 2024 2023 2023 2023 Incoft and Endownont• frorn:. Donations and legac4es Funds rec4ived trom actiwties I 1566 6323 1100 7423 92965 92S65 92985 1566 94531 103072 103072 110495 109395 1100 Income from investments Total income and gndowments 136 925 1566 94531 109531 1100 110831 Expendrtur• on:_ Expenditure on raising funds Expenditu ¢)n Charitable aCtitieS Donations paid Just giwno costs Totsl Re8ourc88 Expended 66604 33973 162 o e6604 1703 35876 162 56590 52172 5659J 58215 6043 100743 1703 102448 108782 114805 Net movement in fvnds Transfer be8•n ftjnds Funds brought foard 30th June 2023 Funds carriod forward 30 June 2024 -7778 -137 -7915 769 4943 4174 -100 45CQ 4500 25826 100 25926 543 30 1CQ 17948 63 18011 25826 25926 The charity has no recognised gains or losses other than the net inc¥)me I lexpenditurel for th8 year. Page 8
THE ROTARY CLUB OF BILLERICAY MAYFLOWER CHARITABLE TRUST CIO CHARITY NUMBER 1186535 REPORT & FINANCIAL STATEMENTS YEAR ENCED 30TH JUNE 2C124 BALANCE SHEET AS AT 30- JUNE 2024 2024 2023 Note Curr•nt Aswts: Debtors and prepayrnents Cash al bank and in hand 2833 61488 64321 3627 44504 48131 Cr•dltors: Amount falling due wthin 1 year Net A818 46310 18011 22205 25914 CharFty Fund8 Unrestn'cted r088rve8 Restricted Reserves Total Reserves 17948 25826 63 100 25926 18011 STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 30TH JUNE 2024 2024 44504 61488 16984 2023 Funds brought I08rd Funds as al 30th June 2024 Nal movement in funds 45459 44504 955 De¢reas8 1 linueasel in debtors Increase I Idèueasel in crnditors Net cash generated by ath'vits'es Total eash equivalont generated 794 24105 136271 179151 16984 (41741 955 Cash and cash U[valentS carrie lornvard 30th Jun8 2024 61488 44504 The FinanrAal Statsrnants were approvod by the Boor(l of Trustee8 on ...1* February................................2024 and signe haff by.. Barry Faoa- Trustee and President of The Rotary Club of &'llericay Mayfiower Page 9
THE ROTARY CLUB OF BILLERICAY MAYFLOWER CHARITABLE TRUST CIO CTr4ARITY NUMBER 1186535 REPORT & FINANCIAL STATEMENTS TH YEAR ENDED 30 JUNE 2024 NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30- JUNE 2024 A¢¢ountlng Pollcle8 Ba818 of a¢¢ounti accounts (fintha1 stalementsl have been preparod under the historie41 cost convontion with items recognised at cost or transacaion va5ue unltsss otherwise stated. The finan(ial atements have been prepared in accordan with the Statement of Re4xmm8nded Pradich.. Acunting and Reporting by Chanties preparing their a¢u)unts in accordance wth the FinancAal Reporting Stsndard applicable in the UK IFRS1021 i$sued on 16 July 2014 and the Chants'es Act 2011. Funds structurn Unrestncted funds are those funds that can b• spent at the discyetion of th8 charity trustees lor any pur$8 of the tharity. The fund balance represents the unexpended rexurcEs held within the fund. Restricted funds are those fvnds whith must be spent as InMe on the particular purposes as sp$cifi¢d by the donor. Incom• All incoming resources are recowised ontx the chanty h83 èntitlement lo the r•sources, it 18 certain that the resourc£s will be received, and the monetary value of incomiThJ re9Jurees can be measured with sufficient reliability. Resourc•8 •xpend abilities are recognised as resou8 expended as soon as there is legal or constnjth.ve obligation cnmmith'ng the charity to thè expenditure. expenditure is accounted for on an acenjals basis, dassrfied under headings appropriate to that gypènditure. Costs of g•noratlng funds Costs of genoraling fvnds o)nsist of the costs of gonerats.ng voluntsry income. Charltable a¢tlvlUo$ Costs of charitable 8ctiwb.os indude grants rn4d8. Grants payable are payments rnade to third part'es in furtherance of the charitable obiectsves of the INSI. Grants are accounted fcwhen tho reapient has a rea$onabl& èxpeciats.on that they will rec1 a grant and the trustees have agrged to pay the grant wlhout conditn. Page 10
THE ROTARY CLUB OF BILLERIGAY MAYFLOWER CHARITLE TRLKST CIO CFL4JiifY NUMBER 11W5 REPORT & FINANCIAL STATEMENTS YEAR ENCED 30- JUNE 2024 2. Analy•l8 of Major Charftable Donatlon• 20 Unrestricted 3300 1500 1000 1000 1000 2640 1000 1076 1076 1000 5000 iooo 1000 1500 Restri¢ UrKestriced 1203 R8stra&J Moldova Project 80SP MSF lfj"Js (ljl Youth CancEr Shelter Box HeaaY Helem Rollinson Cancer Stow Maries rport so¢iety Child Rescue Nepal Kool Car¢rs New Lrfe Wood Barrow Fan Essex 1& Aid Anwl House 25C4) 2151 $360 1000 1000 5000 11Y)O Governaneo The CIO 13 run by the memb8rs of Billericay Mayfiowèr Rotary Club on a voluntsry basis and does not incur any overhead costs as a result. Costs InCued in running events listed under Note 2 above ar& attributed dirè¢Uy lo those fundrai&ng activibes. Debtorn Th& CIO pays in advan toward8 the costs of certain events that were held after tho y98r end. The balance of £2833 relates lo the 2024 Christmas Mark81 and Summ&rf¢$l. C¥edftor8 Money is collecied throughout the year for events, some of whith do not take place until after the year end. The funds o)Ilectod in altvance for Surnmerfesl and the 2024 Christrnas market are treated as d8f&rred inme. Independent Examln•r• Feo Tho indopendent examinor aoes not chaTrJg a fee for the work carried out bul a donab.on 18 made to a charity of their choice in lieu of fees. Pagell