THE ROTARY CLUB OF
BILLERICAY MAYFLOWER CHARITABLE TRUST CIO
CHARITY NUMBER 1186636
REPORT & FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30- JUNE 2024

THE ROTARY CLUB OF
BILLERICAY MAYFLOWER CHARITABLE TRUST CIO
CHARITY NUMBER 1186535
REPORT & FINANCIAL STATEMENTS
YEAR ENDED 30- JUNE 2024
CONTENTS:
Pag•8
Refrrenc& and administrative infomat
Report ofthe Trustees
Independent Examiners Re
Statement of Financial Activitses
Balance Sheet and Statement of Cash
Notes Fomiing Part of Ihe Finanual S￿teM￿ls
10- 11
P2ge 2

THE ROTARY CLUB OF
8ILLERICAY MAYFLOWER CHARITABLE TRUST CIO
CHARITY NUMBER 1186535
REPORT & FINANCIAL STATEMENTS
TH
YEAR ENDED 30 JUNE 2024
R*fornn¢e and adnlnlstrntlvg InfomMtlon
Current Trustees
Mark Chambers
Yvonne Kyndl
Derek Collyer
Barry Fagg
Alislair Moulds
Immediate Past Pr8*d8nt
Secretary
Tfftasurer
President
Vice President
Locatlon
Rotsry Club of Billericay Mayfiower meetings are held each wegk 8t 7.300pm on Thursdays al Crondon P8rk G0￿ClUb
Sloth Essex or on Zoom where ￿levant
Status
Rotary Club of 8illeri¢ay Mayfiower lthe"Club"l is a member of Rotsry Inlemational in Great Britain District 1240. RIBI
is part of Rotary Intemational a wod¢)Wide organisation with 1.2 million members across countries.
The Club conducts ils charit8bl& a(*"vib"es through the Rotsry Club of Billeri¢ay Mayfiower Charitable Trust CIO
reoislered wf(h The Charity Commission, registered number 1186S35.
Independent Examln•r
Kèith Spencer FCA
12 Sheene Grov&
Braintree
Essex CM7 9FS
Bank•rn
C¢>op&rative Bank Pk
PO Box 638
Salford
MS OJQ
Page 3

THE ROTMIY CLUB OF
BILLERICAY MAYFLOWER CHARITABLE TRUST CIO
CHARITY NUMBER 1186535
REPORT & FINANCIAL STATEMENTS
TH
YEAR ENDED 30 JUNE 2024
REPORT OF THE TRIISTEES FOR THE YEAR ENDED 30- JUNE 2024
The Trustees are pleased to submit their annual rewrt and Financial Statements for the 12 months to
30th Jur*e 2024 The finanoal staiements have be&n prep8r8d in accordance with Ihtr ac£ounting policios sel out in note
1 to the accounts and comply with the Charibos Ac* 2011 and Accotsnuno and Reporting by Ch8rits"88'. Statement of
Recommended Practice applicable lo charities preparing their accounts in accordanc* with the Finanii81 Reporting
Standard applicable in the UK published on 16 July 2014.
Structure. governan￿ and manayment
The Rotary Club of Billericay Mayfiower organises tts charitabl& a(aivitie5 thrDugh a CIO which is govemed by
o)nstitutson dated 20th November 2019. The CIO is reglstered as a tharity wrth the Charity CommissAon undor
registered nurnber 1186535.
The Trustees for the year to 30tr June 2024 are shown on the Legal and Administratrjn Infomation page 3. Thay
¢onsisl of the 6 main offichrs gl¢¢¢ed by Club members in tho Rotary year which runs to 3Uh June.
The Club is organisod into tt)e following Cornmittoes".-
Club Counctl
Consishng
Tnjslges
represettt8liv88 of the Club
and
Ccfflmittge
Chairs
and
other
Club Administration
Dealing with the Club's own soaal aetNibes, membership and PR
Fundraising
Prirnarily for charity ￿ndrai￿ng
Sorvice Projects
Rasponsible for idenlrfying causes for fvnd ¢Jistnbution
AJI Trustees as appointed officers ol The Rotsry Club of Billericay Mayfiower approve budgets for fvnd raising events.
Mombers of the Club have a variad and wtsde experience in managing and organi&ng lund raising events.
A weatth of resource Is also available from Rotary Inlemab'onal, both at national and district tevel. induding conferenf*8
and courses where required.
ObJ•ctlvos and act1¥tt￿* foi thè publlc b•néfit
The obie(ts of tre CIO are. forthe public benefit, to relieve poverty orfinanual hardship or Such othertharit8ble purpose
45 the members of the CIO shall from timo to trma agree
The CIO through the wivk of the Sermce Prq•cts Committee aims to identrfy a mix of worthy causes both within the
loc41 communfy nationally and oversoas.
The TNstees confimi that they have referred lo the Charity Commis$ion's guidance on pulli¢ benefrt when rewe￿ing
the Trusts airns and objedive$, in planning future adiwit￿$. and setb.ng the grant making policy for the year
Page 4

THE ROTARY CLUB OF
BILLERICAY MAYFLOWER CHARITA8LE TRUST CIO
CHARITY NUMBER 1186535
REPOR T & FIPIANCIAL STATEMENTS
TH
YEAR ENDED 30 JUNE 2024
Fund Ralslng Artlvltl•$
The prinapal lundraisng actiwlies dLsring the ye*r have bgen Christmas mafke( Soap eox Derby. Summerfesl, Dllve it
day, and Jazz in the Gar(Jen.
Oonatlom Made
The following arg trte man donations, appeals and chariti&s suppcrted during the year". -
BOSP
Moldova Proje
Child Rescue Nepal
K￿$ Out
Hea¢thvay
Helen Rollinson Can
Yoijlh Cancer Ap￿al
Shelter 8ox
Medic4n Sans Fronber
D8tails of major donations are shown in note 2 to the accounts.
Flnan¢lal R•vl•w•nd ReBuJls for the Year
The CIO derives most of its income from voluntary donations and fundraisino 8t*'vities held within th8 comrnunity. To
achieve this Rotarians give their time freely lo facilitatè various evgnls and actsvilies and a$ such the Tnjst incurs no
costs of govemance.
The CIO has been able lo organise several events during this year raising considerable 8ums for donat￿7 It has
contsnued to support the local an¢J intèrnational ￿USeS with the fvnds raisod.
In￿rne from donations 8nd fvndraising events. before actiwty ￿$t8, ￿OUnted to £92965 12023 £1030721 and
donatM)ns rnade dunng the year were £3397312023 £582151.
R••erv•8 Pollcy
Because thè CIO has no ovethe8d costs to fun¢1 there 1$ no requirement for signthcant levols of reserves to t¢
mainiainod. other than restr.cled donation funds whth are only available for distn"butrcn to relevant purposes.
Resorves are however mcfflitored lo allow suffioenl retents'on for Ihe following purposgS".-
al Working capitsl for any uplr(>nl costs for major fundraising events Such as Christmas Market & Soapbox.
bl Limitgd fund3 are retained to allow for q￿￿k response to national and intem8tional Rotsry disaster appeals.
Page S

THE ROTARY CLUB OF
BILLERICAY MAYFLOWER CHARITABLE TRUST CIO
CHARITY NUMBER 1188535
REPORT & FINANCIAL STATEMENTS
YEAR ENOED 30TH JUNE 2024
Trust￿. rnsponslbllltles In relaUon to the flnan¢lal statements
The Trustees are ￿$￿nSIble for preparing the trustees, annual report and the finanoal 3taiements in aiXL)rdance with
applicable law and United ￿ngdorn Ac£ounting Standards Iunrted King(Jom Generally Accaptad Ac£ounting PratXit%l.
The law applicablg lo ¢*arits'es in England antj Wales requiras the Tfuste8s to prepare financ901 st8tgments frjr 8a
finan(ial year which giVO 8 twe and fair w¢w of the state of affairs of the tharity and of the incoming rPsoLtr￿S and
appliration of resoLtrces of the chanty for that period.
In preparing Ihes& Finanaal Statements. tho Trustees are required lo.. -
Select surtable accounting polioes and then app5y th&m COn￿stanUY.
tsbserve the melhods and princAples of the Charities SORP.
make judgernenls and estimates th81 are reasonable and prudent.
state whethèr applicable ac￿Unting standards have been followed. subj'ec* to any material departures th81 must be
disclosed and explained in the financ4al stalemenls.
prepare the FinancAal Ststemonls on Ihe goirg conc&m basis unless il is inapwopriate to wesume that the tharity
will conbnue in 0￿ration.
The Trustees are ￿spOnsIble for keeping proper accounting ￿tt)rds which disdose with ￿aSOnable acojracy at any
ttme the finanoal position ol ihe charity and to enable them 10 8SCertain to ènsure that the Financial Statem&nls comply
th the regulations undgr the Charities Act 2011, the applicable Charities IAccA)unts and Reports) Regulations, and the
prowsions of the Trust deed. They are also responsible for safeguarding the assets of the tharity an¢J hence lor ta￿"n9
reasonabl$ steps for the prev8ntion and detection of fraud and other irregularities.
gproved by IheTrusleeson....................................., 2024and signodonth&irbehaifby.'
Bary Fagg
Trustoe and Presklent of The Rot8ry CILtb of Bi118ricay M8ynv*er Charitable Trust CIO
Page 6

THE ROTARY CLUB OF
BILLERICAY MAYFLOWER CHARITABLE TRUST CIO
CHARITY NUMBER 1186535
REPORT & FINANCIAL STATEMENTS
TN
YEAR ENDED 30 JUNE 2024
INDEPENDENT EXAMINER'S REPORT TO ThE TRUSTEES OF THE ROTARY CLUB OF 8ILLERICAY
MAYFLOWER CHARITABLE TRUST CIO (th• "CIO'I
I report on the acc￿￿11$ of th8 Tru81 for the ￿tr ended 3Cth Jun8 2024 which are set out on pages 8 10 13.
R￿pectIVe r•spoMlbllltl•• of tru¥tee• and •xamln•r
The charity's trust88s are respcnsiblo for th8 pr8por8tion of the accounts. The charitys trUS￿e6 con&der that an audit
bs not required for this year under section 144121 of the Charities Act 2011 (the 2011 Act) and that an indèwndtrnt
gxaminalion Is needed.
It is my responsibility to..
&X8mine the accounts under 8eth.on 145 of the 2011 Act.
follow the procedures laid down in the general Direth'ons given by the Charity Commi88¢'0n under section 14515llb}
of the Ad, and
slats whether particular matters have come to my attents"on.
Ba$1¥ of Ind•p￿dènt •xamln•f• rnport
My examination was carried in accordance with general Directions given by the Charity Commission
An
examination includas a r8view ofthè accounting re¢ord$ k•pt by the charity and a comparison ofthe accounts prgsented
with those records. It also includes consAderation of any unusual items or di3dosures in the accounts and se¢kirrfJ
gxplan8tions trom you as INstees o)ncéming any such matters. The EY0￿dureS undertaken do not provide all the
evtrd&nce that wou14 be reguir¥d In an audit. and consequenuy no opinion is given as to whethgr the accknunts present
a knje and fair and the report is limited to those matters set out in the st8lemenl below.
Indopond•nt •xamln•¢• $tatsm•nt
In conn8t*on with my examinatson, no matter has Come to my attenb'on..
which gives me reasonable cause to beli6w that. in any malenal re4)O¢t, the requirements:
to keep accounting records in accordance with 8ection 130 of the 2011 Act.. and
lo prepare accounts whith accord with the accounb"n9 records, and wmply with the accountst
requirernents of the 2011 Act
have not r￿en met", or
to which. In my opinion, 8ttention shoul¢J be dr8wn in order to enable 8 proper underslanding of the a￿OUnts to
b¢ rea¢h¢d.
Keith Spencer FCA
12 Sheene Grove
Braintree
Essex CM7 9FS
Date
2024
Page 7

THE ROTARY CLUB OF
BILLERICAY MAYFLOWER CHARITABLE TRUST CIO
CHARITY NUMBER 1186535
REPORT & FINANCIAL STATEMENTS
YEAR ENDED 30" JUNE 2024
STATEMENT OF FINANCIAL ACTMTIES FOR THE YEAR ENDED 30- JUNE 2024
Unrnstrfcted Restrlcted
Funds
Funds
Unrebtrfct8d R¢$trl¢ted
Fund$
Funds
Total
Total
2024
2024
2024
2023
2023
2023
Incoft* and
Endownont•
frorn:.
Donations and
legac4es
Funds rec4ived
trom actiwties
I￿ 1566
6323
1100
7423
92965
92S65
92985
1566 94531
103072
103072
110495
109395
1100
Income from
investments
Total income
and gndowments
136
92*5
1566 94531
109531
1100
110831
Expendrtur•
on:_
Expenditure on
raising funds
Expenditu￿ ¢)n
Charitable
aCti￿tieS
Donations paid
Just giwno costs
Totsl Re8ourc88
Expended
66604
33973
162
o e6604
1703 35876
162
56590
52172
5659J
58215
6043
100743
1703 102448
108782
114805
Net movement in
fvnds
Transfer
be￿8•n ftjnds
Funds brought
fo￿ard 30th
June 2023
Funds carriod
forward 30
June 2024
-7778
-137
-7915
769
4943
4174
-100
45CQ
4500
25826
100 25926
543
30 1CQ
17948
63 18011
25826
25926
The charity has no recognised gains or losses other than the net inc¥)me I lexpenditurel for th8 year.
Page 8

THE ROTARY CLUB OF
BILLERICAY MAYFLOWER CHARITABLE TRUST CIO
CHARITY NUMBER 1186535
REPORT & FINANCIAL STATEMENTS
YEAR ENCED 30TH JUNE 2C124
BALANCE SHEET AS AT 30- JUNE 2024
2024
2023
Note
Curr•nt Aswts:
Debtors and prepayrnents
Cash al bank and in hand
2833
61488
64321
3627
44504
48131
Cr•dltors:
Amount falling due wthin 1
year
Net A￿818
46310
18011
22205
25914
CharFty Fund8
Unrestn'cted r088rve8
Restricted Reserves
Total Reserves
17948
25826
63
100
25926
18011
STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED 30TH
JUNE 2024
2024
44504
61488
16984
2023
Funds brought I0￿8rd
Funds as al 30th June 2024
Nal movement in funds
45459
44504
955
De¢reas8 1 linueasel in debtors
Increase I Idèueasel in crnditors
Net cash generated by ath'vits'es
Total eash equivalont generated
794
24105
136271
179151
16984
(41741
955
Cash and cash ￿U[valentS carrie
lornvard 30th Jun8 2024
61488
44504
The FinanrAal Statsrnants were approvod by the Boor(l of Trustee8 on ...1* February................................2024
and signe
haff by..
Barry Faoa- Trustee and President of The Rotary Club of &'llericay Mayfiower
Page 9

THE ROTARY CLUB OF
BILLERICAY MAYFLOWER CHARITABLE TRUST CIO
CTr4ARITY NUMBER 1186535
REPORT & FINANCIAL STATEMENTS
TH
YEAR ENDED 30 JUNE 2024
NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30- JUNE 2024
A¢¢ountlng Pollcle8
Ba818 of a¢¢ounti
accounts (fin￿tha1 stalementsl have been preparod under the historie41 cost convontion with items
recognised at cost or transacaion va5ue unltsss otherwise stated. The finan(ial *atements have been prepared in
accordan￿ with the Statement of Re4xmm8nded Pradich.. Ac￿unting and Reporting by Chanties preparing their
a¢u)unts in accordance wth the FinancAal Reporting Stsndard applicable in the UK IFRS1021 i$sued on 16 July
2014 and the Chants'es Act 2011.
Funds structurn
Unrestncted funds are those funds that can b• spent at the discyetion of th8 charity trustees lor any pur￿$8 of
the tharity. The fund balance represents the unexpended rex*urcEs held within the fund.
Restricted funds are those fvnds whith must be spent as In￿Me on the particular purposes as sp$cifi¢d by the
donor.
Incom•
All incoming resources are recowised ontx the chanty h83 èntitlement lo the r•sources, it 18 certain that the
resourc£s will be received, and the monetary value of incomiThJ re9Jurees can be measured with sufficient
reliability.
Resourc•8 •xpend
abilities are recognised as resou￿8 expended as soon as there is legal or constnjth.ve obligation cnmmith'ng
the charity to thè expenditure. expenditure is accounted for on an acenjals basis, dassrfied under headings
appropriate to that gypènditure.
Costs of g•noratlng funds
Costs of genoraling fvnds o)nsist of the costs of gonerats.ng voluntsry income.
Charltable a¢tlvlUo$
Costs of charitable 8ctiwb.os indude grants rn4d8.
Grants payable are payments rnade to third part'es in furtherance of the charitable obiectsves of the INSI. Grants
are accounted fc*when tho reapient has a rea$onabl& èxpeciats.on that they will rec*1￿ a grant and the trustees
have agrged to pay the grant wlhout condit￿n.
Page 10

THE ROTARY CLUB OF
BILLERIGAY MAYFLOWER CHARIT￿LE TRLKST CIO
CFL4JiifY NUMBER 11W5
REPORT & FINANCIAL STATEMENTS
YEAR ENCED 30- JUNE 2024
2. Analy•l8 of Major Charftable Donatlon•
20
Unrestricted
3300
1500
1000
1000
1000
2640
1000
1076
1076
1000
5000
iooo
1000
1500
Restri¢* UrKestric*ed
1203
R8str*a&J
Moldova Project
80SP
MSF
lfj"*Js (ljl
Youth CancEr
Shelter Box
Hea￿aY
Helem Rollinson Cancer
Stow Maries ￿rport so¢iety
Child Rescue Nepal
Kool Car¢rs
New Lrfe Wood
Barrow Fan
Essex 1& Aid
Anwl House
25C4)
2151
$360
1000
1000
5000
11Y)O
Governaneo
The CIO 13 run by the memb8rs of Billericay Mayfiowèr Rotary Club on a voluntsry basis and does not incur any
overhead costs as a result. Costs InCu￿ed in running events listed under Note 2 above ar& attributed dirè¢Uy lo
those fundrai&ng activibes.
Debtorn
Th& CIO pays in advan￿ toward8 the costs of certain events that were held after tho y98r end. The balance of
£2833 relates lo the 2024 Christmas Mark81 and Summ&rf¢$l.
C¥edftor8
Money is collecied throughout the year for events, some of whith do not take place until after the year end. The
funds o)Ilectod in altvance for Surnmerfesl and the 2024 Christrnas market are treated as d8f&rred in￿me.
Independent Examln•r• Feo
Tho indopendent examinor aoes not chaTrJg a fee for the work carried out bul a donab.on 18 made to a charity of
their choice in lieu of fees.
Pagell