Docusign En¥ÈlopÈ ID." 14091A7&EEBA-4C7C-B3AF-DA44DB493CEC THE ROTARY CLUB OF BILLERICAY MAYFL0VR CHARrrA8LE TRusr cio CHARTfY NUMBER 1186636 REPORT & FINANCIAL STATEMENTS FOR THE YEAR ENDED 30- JUNE 2023
Docusign En¥ÈlopÈ ID." 14091A7&EEBA-4C7C-B3AF-DA44DB493CEC
Docusign En¥ÈlopÈ ID." 14091A7&EEBA-4C7C-B3AF-DA44DB493CEC
Docusign EnvÈlope ID." 14091A7&EEBA4C7C-83AF-DPA4DB493CEC THE ROTARY CLUB OF BILLERICAY MAYFLOWER CHARITABLE TRUST CIO CHARITY NUMBER 1186535 REPORT & FINANCIAL STATEMENTS YEAR ENDED 30TrE JUNE 2023 P•ge• Report of Ihe Tru8tees Indopondont Examinorn Repthl Statement of Flnandal fvdvl Balan(x She8t Statsn*rt Caeh Fk Nokn Formlng Part ofthe Fln8ncW StatenMts 10-11
Docusign En¥ÈlopÈ ID." 14091A7&EEBA-4C7C-B3AF-DA44DB493CEC THE ROTARY CLUB OF LLERICAY MAYFLOWER CHARITABLE TRUST CIO CHARITY NUMBER 1186535 REPORT & FINANCIAL STATEMENTS YEAR ENDED 30TH JUNE 2023 Rofor•n¢• and ¥dmlnl8tr•tlv? Infomiallon Currnnt TN•toe• Colin C8nybell 18n Mlller Derek Coltyer Mark Chamborn Bary Fagg Immedlate Pafjt President {8ppoint8d 1 Juty 2021> Secretary Treasurer President (appolnted 11t July 2021) (Ve Presidènt appointed 1 July 2021) Rotary Club of 81116dcay Mayftw meolngN arn held eRch week at 7.30 pm on Trurnday8 at Crondon Park Goll Club Slo¢k Essox or on Zwm where reievanL Rotsry Cb of BIUoricay Mayfit)war Ithè'club.) Is a membor of Rotary Intemallonal In Great Brflaln District 1240. R181 Is part of Rotary Intemational a woilttArfde organi8ation with 1.2 mlllk>n members acroos 200 c(aJntrle8. Thé Club conducts lis charllabl8 activltie8 through thé Rotary Club of Bill•ricay Maynower Charitabl• Trust CIO regl8tered wllh The Chartty ComrnlB•th, regIed numbor 1186535. Ind•p•ndont Exarnln•r Kelth Spencer Flrst Ck*ud Axountlng Ltd 12 Sheono Grov• Braintree Essex CM7 9FS Bankorn Ctsoper81fv8 88nk PIC PO Box 638 S8lford M5 OJQ Page 3
Docusign En¥ÈlopÈ ID." 14091A7&EEBA-4C7C-B3AF-DA44DB493CEC THE ROTARY CLUB OF 81LLERICAY MAYFLOVVER CHARITABLE TRUST CIO CHARI NUMBER 1186535 REPORT & FINANCIAL STATEMENTS YEAR ENDED 30Th JUNE 2023 REpoirr OF THE TRU8TEE8 FOR THE YEAR ENDED 30TH JUNE 2023 The TN8teg1 •r• pleawj to $ubmlt th?Ir annual report and FInala1 Statents for th8 12 rnonths to 30th June 2023. The financl81 statements have boén prepared in a¢X¥Yd wlth the accountlng poltcie8 eetout in nots 1 to the 81uunts and )MPty with the Charities Act 2011 and Actountlng and Reportlng by Charilles: Stat8m&nt of Recommended Practice 8pplieAbl8 to charltles prapadng th8lr a(xounts In accordance with the Financial Reporting Standard applieablè in th• UK publi8hed on 16 Juty 2014. Stru¢lyr•i govornanc• and mAnagom•nt The Rotary Club ol Blllerfcay Mayficwer organlses 118 cherftsb acth4Mes through a CIO whtch Is govemed by a Consti110n dated 20th November 2019. The CIO 18 reg15tsred 88 a charfty wlth the Chartty comm•10n under reghtered number 1186535. Th• TN•t••g fi)r tho y•ar to 30th June 2023 are Shown on tho Legal and Admln18trntion Infomwtion page 3. They consbt of the 6 maln olftcers electsd ty Club membors In tho Rotsry yearwhlch runs to 30th Junè. Th• Club ki orynimd into followwig Comrnitt•a' . Club Councll Conslstlng TN8tee8 and Comm5tt•8 r8pr88entatlvo8 of the Club Chalr8 and other crub Admlnhtrollon Deallng wlth tho Club'i 80¢18l a¢Ovftl8J, nMb8rnh and PR FundrJlBtr Prfmarlty for clwrlty fijndralslng Smike Proiects Re8pon81blo for Id8nUfylng cau888 for fund d18tr1butk)n l Tru8te88 88 appolnted offlcorn of Th? Rotary Club of Blllarw Maynw apprn budgets for fvnd rn18lng oventj. Mémbèr8 ofth• Club havo a vart•d and wlde experFence In nwnaglng and organlsing fund raising everts. A wealth of resource18 algo ov•llable frryn Rotary IntwnotlM•l, both ot natbft81 and dlltrlct lovel. Indudlng contsrences ond courne8 where requlred. ObJoCtlv•• and a¢UvlUo• for tho publk b•n•fft The objects ofthg CIO ar•, forlhe public bonefi( to reliwo orfinanclal hardship orsuch olhercharltable wrpose as the membars of the CIO Shall from time to tim? agree.. Tha CIO through the work of the SeNice Projects Commiltae alms to identy a mlx of wothy cau808 both wlthln the bcal community nationalty and vrferseas. The TnBte88 confinn that they have referred to the Ch8rtty CommLqslon's guldance on publlc benefft when re¥lvMrwJ tro Trusfs alms and objectlves, tn plannlng fvture actlvlwes, and 8ettlng the grant maklng polty for tho year. Pa8e 4
Docusign En¥ÈlopÈ ID." 14091A7&EEBA-4C7C-B3AF-DA44DB493CEC THE ROTARY CLUB OF BILLERICAY MAYFLOWER CHARITABLE TRUST CIO CHARrrrf NUMBER 1186535 REPORT & FINANCIAL STATEMENTS YEAR ENDED 30Th JUNE 2023 Fund Ral•lng A¢ilvfvl The wlncipal tsndralslng acl¥lUo5 duflng the year have been Chrlsthias mgrket, Soap Box W, Summerfe8tand Jazz In lh& Garden. Don•tlon• M The follthwlng are the maln donatlons, oppeals and ch8rfUe8 aUPPOrted durlng the year. - Earty Chlldhrffjd Project South AfrEca Moldova Proleci Vknr Surthial Klds Out southend Hofjpttal radlotsrapy appeal lQJol careTS Lennox cancar Shelter eox MedSclne San8 Frontlor Detslh of rnijor donatlon• arn In noté 2 to the ac£ounts. Flnanclal R•V1 and Rmults for th• Y•ar The CIO derlv88 mo8t of Its tncome from voluntary donailons and fvndralslng acbMt108 held vAthln the communlty. To 4chl8v6 thi8 Rot81ian8 give th8lr tlme freely to fadlltste V8rfou8 events and 8cIfvS1188 arrtl as Such the Trust Incurn no cast8 of gov8rnantX. Tho CIO ha8 been able to ovgani80 sovwal •vents during thls y•ar ran9 con81dorablo surr* for donatlon. It ha6 conlnued to iupport th• local and Intemdonal cauaes th• l¢Jrrfls ralsed.. Income from donatlon8 and fvndrn181ng events, before actmty Costs, amounted to £110496 and donailon8 made durfng the YrWaTe £114805. R•••rvw Poll¢y 8ecau8• CIO has no overhèad eosts to fund thern is no requlréffnt for Jlgnifieant 18val# of rèsèrv to bè maintained. other than restrict8d donation funds whth are onty available for distribution to relevant pury)08es, Re80rves arn however moniiored to allow sufficlent retention for the followng purposes: . a) Wothlng capital for any upfront Costs for major lundralsing events Such as Christrnas Mathet & Soapbo b) Umhd fiJnd8 arn retained to for qutck r08pon¥e to natkmal and INternattal Rotary dlwter appeali. Page S
Docusign En¥ÈlopÈ ID." 14091A7&EEBA-4C7C-B3AF-DA44DB493CEC THE ROTARY CLUB OF BILLERICAY MAYFLOWER CHARITABLE TRUST CIO CHARITY NUMBER 1186535 REPORT & FINANCEAL STATEMENTS YEAR ENDED 30Tr1 JUNE 2023 TnMto••' mpon•lblllt168 In T•lallon lo th• flnAndal ¥tstomonts The TNstee8 ar• rnsponslble for preparfng the trustees. annual re[rt and thg finon¢lal ststaments In accordonce wlth applirbl8 lw and Unlted Klngdom Aeewnung Standalds (United Klngdom Ganèralty Aptfjd ACunting Prnckn). The law 8pplicabl8 to charllleB In Englgnd and Wal88 requlros the Trustees to prepare firAncial siateThnts for ch financial yaar whlch glve a true and falr Ylew ol the state of affalr• of Iha eharity and of th• Incomlng ra8ou and appltcauon of resources of th8 charity for that perfod. In proparlng Ih88e Flnanclal St8temgnts. the Trust are requlred kn. . select sultab aw)untlng poltdo8 and then •ppPy them con81stenty. ob8erve the and prkncWe8 of Chorltte8 SORP. rnah5udgem8nts and e•llmit•• th•t are rèasonablo and wud•nt stste whether applkable accountlng standards hava been followed. 8ubJect to any m8terlal dopgrturng that must be dlsctOS8d and exptalned In the financial slaternents. prepare the Flnandal Slaternerts on thè golng eoneém ba•ls unles8 It * Inoppft>prlatè to Prn8uma that the charlty wlll conttnue In opgraon. Tho TnJ8tees gre Tespon81ble for keeplng pyoper accountlng record8 whlch dlscloje th re880nabl8 8ccur8cy at any m& the finond81 posttlon of Ihg charfty and to •nabk them to 88cert81n to ensure th8t the Flnanclal Statements comply wlth the r¢gulalon8 underthe Charfles kt 2011, the applleable Ch8rlde8 {Ac£ounts and Report8) Regul8tlon$, and thg provtslons ofthe Trust daed. They are a180 r86pon81ble ftjr safeguardlng the as8ets ofthe charfty and hence for tsklng rea80nable Steps for tha prev•nllon and detectlon of fraud and other irregulorltte& oproved by the TnJBte88on ...19th Febw•ry.,..........,...................... 2024 and 81gned on thelr bahawby.. DoGuSMd by.. Tru8tee and Pre8ldent olThe Rotsry Club of Blllerkay Mayntrwer Ch8rttable Trust CIO Page 6
Docusign EnvÈlope ID." 14091A7&EEBA4C7C-83AF-DPA4DB493CEC THE ROTARY CLUB OF BILLERICAY K4YFLOVIER CTrLARITA8LE TRUST CIO CHARrtY NUMBER 1186535 REPORT & FINANCIAL STATEMEKrs YEAR ENDED 30Th JUNE 2023 INDEPENDENT EXAMINER% REPORT TO THE TRUST OF THE ROTARY CLUB OF BILLERICAY MAYFLOWER CHARITA8LE TRUST CIO (th• XIO I report the accAx#ts ofthe Trust for Ihe year on 3(Pi 2023 vknich we getout on pogos 8 tr• 11. is not required for thi8 yw under s&ttiJn 14412) of thè Charitte8 2011 (the 2011 Act) and that an indèpendent exarnlnatklS needed. It Is nTI re•ponslblllty b: •xamlne the aoUnts WKlgr 145 ofthe 2011 Art folkm tha procedurns W dtyn 1 tha C Conwnlmlon undw M¢lbn 145(6)(b) of the Ac(. and Ba•1• of Ind•p•nd•rt•xamln•e• i•port My examination was ¢xrled out in 8¢wdanc8 with gonoral Dlreckn gl¥en by the Charity Commisslon. An •xaminatlon Indud•8 a revi oftheaccounttng r•cowd8 k•pt ty the thanty •rKI a o)mparl•oi ol unts presonled with th086 retrx¢ls. It tnclude8 consk1aration of any unusual Itami di8eloaurns in thè ace<)unts and kIng eXplanatTr8 from you a8 trustees corKmlng Y 8uckn matter& The prU8 undertaken do not provlde all th• •videne8 Ihat would bo required in an and ewuénty no ¥inKJn li w¥an to wttalhw Ihe acwunts I88ent to records in accor{ with 8eclion 130 of Ihe 2011 Act aThd utrements ol 2011 P hwe not been rnt or 2 to whlch, in ry qrMon. attenlkffi Sh1 te orderto enabfè a und•trfj of the a(Unts to be rea(*ed. First Cloud 12 Sheene Grove Bralntree Essex CM7 9FS nwru Ltd Dato 20 Febwary 2Lr24
Docusign En¥ÈlopÈ ID." 14091A7&EEBA-4C7C-B3AF-DA44DB493CEC THE ROTARY CLUB OF BILLERICAY YFLowER CHARITABLE TRUST CIO CHARITY NUMBER 1186535 REPORT & FINANCIAL STATEMENTS YEAR ENDED 30Tr1 JUNE 2023 STATEMENT OF FINANCIAL ACnVITIES FOR THE YEAR ENDED 30TH JUNE 2023 Fund8 Fund• Total Funds Fund• Total 2023 2023 2022 2022 In¢on* and Endowm•ni• Donatlon8 and logacie8 Funds r•c8fved 6323 1100 7423 2121 23193 25314 103072 109395 0 103072 1100 110495 113960 116081 113960 139274 23193 Incom• frorn In¥88tm8nts Total Income and endowmnt8 136 109531 1100 110631 116081 23193 139274 expondltur• Expendlturo on ralslng funds Expendlture on Charllable ad¥e$ t>onatlon8 paid Just gfvkng cojts Totsl Resources Expended 56590 52172 0 5e590 8043 f•8216 81363 30211 152 81363 53108 152 22897 1087e2 8043 114805 111574 22897 134471 Not rnovement In funds Tr8nsler 4174 4507 295 4500 Fut$ brought forward 30th June 2022 Funds c8nled forward 30UI Jun• 2023 25050 25298 100 25928 29567 30100 The charfty h88 no r•cogni8ed galns or losses other than the net Incoma l (expendliure) for the year. Page 8
Docusign EnvÈlope ID." 14091A7&EEBA4C7C-83AF-DPA4DB493CEC THE ROTARY CLUB OF BILLERICAY MAYFLOWER CHARITABLE TRUST CIO CHARITY NUMBER 1186535 REPORT & FINANCIAL STATEMENTS YEAR ENDED 30Th JUNE 2023 BALANCE SHeEf AS AT 30IMJuNE 2023 CumintA•••ts: DeblorJ Cash at bank and In hond 45459 45459 48131 Cfodltov•: ArUnt fafang withln 1 year Net Assets 15359 30100 25W26 Charlty Fund• Unrestdcled rew4 29557 543 30100 Totsl Ro8erves 8TATEthIENT OF CASH FLOW8 FOR THE YEAR ENDED 30Th JUNE 2023 2022 37534 45459 7925 Funts brought foNArd Funds as at 301h June 2022 Net m¢)vement In lunds l)•cro9•01 (Incr8we> in debtors Increa8e l (dern89) In credlt(x• Net generated by acliwlies T¢)tsl cash equlvalerrt gerwated 150 2973 (4174) 7925 Cagh and equivalenl8 xryirAI forward 30th Jun• 2023 The FinarKlal Ststemenls apwov&l ty lh8 Bcwd ofTrustses on 19ot Fabrnary.224 and swJn8d on its bèhalf ty: Do¢uSMd ty.. vwe,È
Docusign En¥ÈlopÈ ID." 14091A7&EEBA-4C7C-B3AF-DA44DB493CEC THE ROTARY CLUB OF BILLERICAY MAYFLOWER CHARITABLE TRUST CIO CHARITY NUMBER 1186535 REPORT & FINANCIAL STATEMEKrs YEAR ENDED 30TH JUNE 2023 NOTES FORMING PART OF THE FINANCIAL 8TATEMENT8 FOR THE YEAR ENDED 30- JUNE 2023 AKountlng PoH¢l•8 Ba81B of •¢¢ounUng The accounts (financlal 8tatements) have been prepgrad under the historical 3t conventton TArfth Items recogni8ed at cost or tran84¢tion vatuo unle88 0thoThYiso stated. Thè financlal 8talements have been prepared in accordance with the statefft of Recommended Pracltce.. Accounting and Reporling by Charities pr8paring their accounts in accordance IMth the Flnanclal Reportlng Standard apph'cable In the UK {FRS102)1ssuad on 18 Juty 2014 and tha Chariti88 Act 2011, Fund• •tN¢tu Unr88td¢t8d fvnds affj those fvnds thot ¢on be spent 8t the dlKretson of the charlty tru8te08 for any PUrF of tho charty. Tho fund balance repr••onts tho unèxpended teaource8 held wlthln the fund. Re$trlcted fvnds are th080 fvrKI8 whlch mu8t bo 8pnt as irKom• on th• partlcular purpos88 a8 8PaCtfiéd ty the donor. In¢om• All Incomlng re80urce8 are recognbB•d once the charlty h86 enluement to tho resource8, It18 certaSn that the re8ouffX ¥AII bo recelved, and the monetary value of Incomlng r08our can h mea8urnd wlth 8ufld•nt ro118bllty. RMourc•• •xnd•d Uabillties are recognl8ed a8 resources expended a8 8wn a8 th•re 18 legal or constructive obligation committing the charfty to the exp8ndlture. Al exp8nditur8 Is accounted for on an accNals basbs, da88illed under hgadin99 opproprfate to that expendbturn. Co•ts ol gonoratlng fund8 Costs ofgenerallng fvnd• nt of th (x)its ofg•ngralng voluntw Incom¢. Charft•blo actlvlu Costs of charllable 8clvStles Include grants made. Grants P3yabb arn paym8nt8 made to thlrd parti88 In fvrthernnc• oltho chwllablo obJecllve8 olthe trusL Grants aro accountsd forwhen recipiént ha8 a thsonable expectskn thatthey wlll recefve a grant and the trustee8 have agreed to pay tha grant wlthout condition, Page 10
Docusign En¥ÈlopÈ ID." 14091A7&EEBA-4C7C-B3AF-DA44DB493CEC THE ROTARY CLUB OF BILLERICAY MAYFLOVER CHARITABLE TRUST CIO CHARITY NUMBER 11e6535 REPORT & FINANCIAL STATEMENTS YEAR ENDED 30TH JUNE 2023 l Anaty8i8 of hlajor Charltsble Expendltu 2023 2023 Restricied EaEty Chiklhood Proieci l(ool re[S 5000 2500 2151 1500 MSF Klds Out Lenrtox Cancer Shelter Box Water SuNfval Billericay Foodbank Southend Hospital Radiotherapy Early ChildlNxd Prqect SA Chlld Rescue Nepal Aquabox 2500 1079 2500 1000 1000 Make Me Smile Changlng Pathways Barrow farm 1000 1000 1000 Govomance Cos18 The CIO is run ty the members of 8illericay Mayfiower Rotary Club on a Voluntary ba*s and do85 not incur any Overt costs as a resulL Costs incurred in running events listed under Notè 2 above are attrilxrted dir8cUy to tIu)8e fiJndraTrsing activities. Delltorn ExpendSture prepaid t(wRrds fUre events Crodltorn Pagell