Docusign En¥ÈlopÈ ID." 14091A7&EEBA-4C7C-B3AF-DA44DB493CEC
THE ROTARY CLUB OF
BILLERICAY MAYFL0V￿R CHARrrA8LE TRusr cio
CHARTfY NUMBER 1186636
REPORT & FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30- JUNE 2023

Docusign En¥ÈlopÈ ID." 14091A7&EEBA-4C7C-B3AF-DA44DB493CEC

Docusign En¥ÈlopÈ ID." 14091A7&EEBA-4C7C-B3AF-DA44DB493CEC

Docusign EnvÈlope ID." 14091A7&EEBA4C7C-83AF-DPA4DB493CEC
THE ROTARY CLUB OF
BILLERICAY MAYFLOWER CHARITABLE TRUST CIO
CHARITY NUMBER 1186535
REPORT & FINANCIAL STATEMENTS
YEAR ENDED 30TrE JUNE 2023
P•ge•
Report of Ihe Tru8tees
Indopondont Examinorn Repthl
Statement of Flnandal fvdvl
Balan(x She8t Statsn*rt ￿ Caeh Fk
Nokn Formlng Part ofthe Fln8ncW StatenMts
10-11

Docusign En¥ÈlopÈ ID." 14091A7&EEBA-4C7C-B3AF-DA44DB493CEC
THE ROTARY CLUB OF
LLERICAY MAYFLOWER CHARITABLE TRUST CIO
CHARITY NUMBER 1186535
REPORT & FINANCIAL STATEMENTS
YEAR ENDED 30TH JUNE 2023
Rofor•n¢• and ¥dmlnl8tr•tlv? Infomiallon
Currnnt TN•toe•
Colin C8nybell
18n Mlller
Derek Coltyer
Mark Chamborn
Bary Fagg
Immedlate Pafjt President {8ppoint8d 1 Juty 2021>
Secretary
Treasurer
President (appolnted 11t July 2021)
(V￿e Presidènt appointed 1 July 2021)
Rotary Club of 81116dcay Mayftw meolngN arn held eRch week at 7.30 pm on Trurnday8 at Crondon Park Goll Club
Slo¢k Essox or on Zwm where reievanL
Rotsry C￿b of BIUoricay Mayfit)war Ithè'club.) Is a membor of Rotary Intemallonal In Great Brflaln District 1240. R181
Is part of Rotary Intemational a woilttArfde organi8ation with 1.2 mlllk>n members acroos 200 c(aJntrle8.
Thé Club conducts lis charllabl8 activltie8 through thé Rotary Club of Bill•ricay Maynower Charitabl• Trust CIO
regl8tered wllh The Chartty ComrnlB•th, regI￿e￿d numbor 1186535.
Ind•p•ndont Exarnln•r
Kelth Spencer
Flrst Ck*ud Axountlng Ltd
12 Sheono Grov•
Braintree
Essex CM7 9FS
Bankorn
Ctsoper81fv8 88nk PIC
PO Box 638
S8lford
M5 OJQ
Page 3

Docusign En¥ÈlopÈ ID." 14091A7&EEBA-4C7C-B3AF-DA44DB493CEC
THE ROTARY CLUB OF
81LLERICAY MAYFLOVVER CHARITABLE TRUST CIO
CHARI￿ NUMBER 1186535
REPORT & FINANCIAL STATEMENTS
YEAR ENDED 30Th JUNE 2023
REpoirr OF THE TRU8TEE8 FOR THE YEAR ENDED 30TH JUNE 2023
The TN8teg1 •r• pleawj to $ubmlt th?Ir annual report and FIna￿la1 Staten*ts for th8 12 rnonths to
30th June 2023. The financl81 statements have boén prepared in a¢X¥Yd￿ wlth the accountlng poltcie8 eetout in nots
1 to the 81uunts and ￿)MPty with the Charities Act 2011 and Actountlng and Reportlng by Charilles: Stat8m&nt of
Recommended Practice 8pplieAbl8 to charltles prapadng th8lr a(xounts In accordance with the Financial Reporting
Standard applieablè in th• UK publi8hed on 16 Juty 2014.
Stru¢lyr•i govornanc• and mAnagom•nt
The Rotary Club ol Blllerfcay Mayficwer organlses 118 cherftsb￿ acth4Mes through a CIO whtch Is govemed by a
Consti￿110n dated 20th November 2019. The CIO 18 reg15tsred 88 a charfty wlth the Chartty comm￿•10n under
reghtered number 1186535.
Th• TN•t••g fi)r tho y•ar to 30th June 2023 are Shown on tho Legal and Admln18trntion Infomwtion page 3. They
consbt of the 6 maln olftcers electsd ty Club membors In tho Rotsry yearwhlch runs to 30th Junè.
Th• Club ki orynimd into followwig Comrnitt•a' .
Club Councll
Conslstlng
TN8tee8 and Comm5tt•8
r8pr88entatlvo8 of the Club
Chalr8
and other
crub Admlnhtrollon
Deallng wlth tho Club'i 80¢18l a¢Ovftl8J, n*Mb8rnh￿ and PR
FundrJlBtr
Prfmarlty for clwrlty fijndralslng
Smike Proiects
Re8pon81blo for Id8nUfylng cau888 for fund d18tr1butk)n
l Tru8te88 88 appolnted offlcorn of Th? Rotary Club of Blllarw Maynw apprn￿ budgets for fvnd rn18lng oventj.
Mémbèr8 ofth• Club havo a vart•d and wlde experFence In nwnaglng and organlsing fund raising everts.
A wealth of resource18 algo ov•llable frryn Rotary IntwnotlM•l, both ot natbft81 and dlltrlct lovel. Indudlng contsrences
ond courne8 where requlred.
ObJoCtlv•• and a¢UvlUo• for tho publk b•n•fft
The objects ofthg CIO ar•, forlhe public bonefi( to reliwo ￿ orfinanclal hardship orsuch olhercharltable wrpose
as the membars of the CIO Shall from time to tim? agree..
Tha CIO through the work of the SeNice Projects Commiltae alms to identy a mlx of wothy cau808 both wlthln the
bcal community nationalty and vrferseas.
The TnBte88 confinn that they have referred to the Ch8rtty CommLqslon's guldance on publlc benefft when re¥lvMrwJ
tro Trusfs alms and objectlves, tn plannlng fvture actlvlwes, and 8ettlng the grant maklng polty for tho year.
Pa8e 4

Docusign En¥ÈlopÈ ID." 14091A7&EEBA-4C7C-B3AF-DA44DB493CEC
THE ROTARY CLUB OF
BILLERICAY MAYFLOWER CHARITABLE TRUST CIO
CHARrrrf NUMBER 1186535
REPORT & FINANCIAL STATEMENTS
YEAR ENDED 30Th JUNE 2023
Fund Ral•lng A¢ilvfvl
The wlncipal tsndralslng acl¥lUo5 duflng the year have been Chrlsthias mgrket, Soap Box W, Summerfe8tand Jazz
In lh& Garden.
Don•tlon• M
The follthwlng are the maln donatlons, oppeals and ch8rfUe8 aUPPOrted durlng the year. -
Earty Chlldhrffjd Project South AfrEca
Moldova Proleci
Vknr Surthial
Klds Out
southend Hofjpttal radlotsrapy appeal
lQJol careTS
Lennox cancar
Shelter eox
MedSclne San8 Frontlor
Detslh of rnijor donatlon• arn In noté 2 to the ac£ounts.
Flnanclal R•V1￿ and Rmults for th• Y•ar
The CIO derlv88 mo8t of Its tncome from voluntary donailons and fvndralslng acbMt108 held vAthln the communlty. To
4chl8v6 thi8 Rot81ian8 give th8lr tlme freely to fadlltste V8rfou8 events and 8cIfvS1188 arrtl as Such the Trust Incurn no
cast8 of gov8rnantX.
Tho CIO ha8 been able to ovgani80 sovwal •vents during thls y•ar ra￿n9 con81dorablo surr* for donatlon. It ha6
conlnued to iupport th• local and Intemdonal cauaes th• l¢Jrrfls ralsed..
Income from donatlon8 and fvndrn181ng events, before actmty Costs, amounted to £110496 and donailon8 made durfng
the Y￿rWaTe £114805.
R•••rvw Poll¢y
8ecau8• CIO has no overhèad eosts to fund thern is no requlréff￿nt for Jlgnifieant 18val# of rèsèrv￿ to bè
maintained. other than restrict8d donation funds whth are onty available for distribution to relevant pury)08es,
Re80rves arn however moniiored to allow sufficlent retention for the followng purposes: .
a) Wothlng capital for any upfront Costs for major lundralsing events Such as Christrnas Mathet & Soapbo
b) Umhd fiJnd8 arn retained to for qutck r08pon¥e to natkmal and INternatta￿l Rotary dlwter appeali.
Page S

Docusign En¥ÈlopÈ ID." 14091A7&EEBA-4C7C-B3AF-DA44DB493CEC
THE ROTARY CLUB OF
BILLERICAY MAYFLOWER CHARITABLE TRUST CIO
CHARITY NUMBER 1186535
REPORT & FINANCEAL STATEMENTS
YEAR ENDED 30Tr1 JUNE 2023
TnMto••' mpon•lblllt168 In T•lallon lo th• flnAndal ¥tstomonts
The TNstee8 ar• rnsponslble for preparfng the trustees. annual re[￿rt and thg finon¢lal ststaments In accordonce wlth
applir*bl8 l*w and Unlted Klngdom Aeewnung Standalds (United Klngdom Ganèralty A￿ptfjd AC￿unting Prnckn).
The law 8pplicabl8 to charllleB In Englgnd and Wal88 requlros the Trustees to prepare firAncial siateThnts for ￿ch
financial yaar whlch glve a true and falr Ylew ol the state of affalr• of Iha eharity and of th• Incomlng ra8ou￿ and
appltcauon of resources of th8 charity for that perfod.
In proparlng Ih88e Flnanclal St8temgnts. the Trust￿ are requlred kn. .
select sultab￿ aw)untlng poltdo8 and then •ppPy them con81stenty.
ob8erve the and prkncWe8 of Chorltte8 SORP.
rnah5udgem8nts and e•llmit•• th•t are rèasonablo and wud•nt
stste whether applkable accountlng standards hava been followed. 8ubJect to any m8terlal dopgrturng that must be
dlsctOS8d and exptalned In the financial slaternents.
prepare the Flnandal Slaternerts on thè golng eoneém ba•ls unles8 It * Inoppft>prlatè to Prn8uma that the charlty
wlll conttnue In opgra￿on.
Tho TnJ8tees gre Tespon81ble for keeplng pyoper accountlng record8 whlch dlscloje th re880nabl8 8ccur8cy at any
m& the finond81 posttlon of Ihg charfty and to •nabk* them to 88cert81n to ensure th8t the Flnanclal Statements comply
wlth the r¢gulalon8 underthe Charfles kt 2011, the applleable Ch8rlde8 {Ac£ounts and Report8) Regul8tlon$, and thg
provtslons ofthe Trust daed. They are a180 r86pon81ble ftjr safeguardlng the as8ets ofthe charfty and hence for tsklng
rea80nable Steps for tha prev•nllon and detectlon of fraud and other irregulorltte&
oproved by the TnJBte88on ...19th Febw•ry.,..........,...................... 2024 and 81gned on thelr bahawby..
DoGuS*Md by..
Tru8tee and Pre8ldent olThe Rotsry Club of Blllerkay Mayntrwer Ch8rttable Trust CIO
Page 6

Docusign EnvÈlope ID." 14091A7&EEBA4C7C-83AF-DPA4DB493CEC
THE ROTARY CLUB OF
BILLERICAY K4YFLOVIER CTrLARITA8LE TRUST CIO
CHARrtY NUMBER 1186535
REPORT & FINANCIAL STATEMEKrs
YEAR ENDED 30Th JUNE 2023
INDEPENDENT EXAMINER% REPORT TO THE TRUST￿ OF THE ROTARY CLUB OF BILLERICAY
MAYFLOWER CHARITA8LE TRUST CIO (th• XIO
I report the accAx#ts ofthe Trust for Ihe year on￿￿ 3(Pi 2023 vknich we getout on pogos 8 tr• 11.
is not required for thi8 yw under s&ttiJn 14412) of thè Charitte8 2011 (the 2011 Act) and that an indèpendent
exarnlnatk￿lS needed.
It Is nTI re•ponslblllty b:
•xamlne the a￿oUnts WKlgr 145 ofthe 2011 Art
folkm tha procedurns W dty*n *1 tha C* Conwnlmlon undw M¢lbn 145(6)(b)
of the Ac(. and
Ba•1• of Ind•p•nd•rt•xamln•e• i•port
My examination was ¢xrled out in 8¢wdanc8 with gonoral Dlreckn gl¥en by the Charity Commisslon. An
•xaminatlon Indud•8 a revi￿ oftheaccounttng r•cowd8 k•pt ty the thanty •rKI a o)mparl•oi ol ￿￿unts presonled
with th086 retrx¢ls. It tnclude8 consk1aration of any unusual Itami ￿ di8eloaurns in thè ace<)unts and ￿￿kIng
eXplanat￿Tr8 from you a8 trustees corK*mlng ￿Y 8uckn matter& The pr￿￿U￿8 undertaken do not provlde all th•
•videne8 Ihat would bo required in an and ewuénty no *¥inKJn li w¥an ￿ to wttalhw Ihe acwunts I￿88ent
to records in accor{￿ with 8eclion 130 of Ihe 2011 Act aThd
utrements ol 2011 P
hwe not been rnt or
2 to whlch, in ry q*rMon. attenlkffi Sh￿￿1 te orderto enabfè a und*•t*￿rfj of the a(￿Unts to
be rea(*ed.
First Cloud
12 Sheene Grove
Bralntree
Essex CM7 9FS
nwru Ltd
Dato 20 Febwary 2Lr24

Docusign En¥ÈlopÈ ID." 14091A7&EEBA-4C7C-B3AF-DA44DB493CEC
THE ROTARY CLUB OF
BILLERICAY ￿YFLowER CHARITABLE TRUST CIO
CHARITY NUMBER 1186535
REPORT & FINANCIAL STATEMENTS
YEAR ENDED 30Tr1 JUNE 2023
STATEMENT OF FINANCIAL ACnVITIES FOR THE YEAR ENDED 30TH JUNE 2023
Fund8
Fund•
Total Funds
Fund•
Total
2023
2023
2022
2022
In¢on* and
Endowm•ni•
Donatlon8 and
logacie8
Funds r•c8fved
6323
1100
7423
2121
23193
25314
103072
109395
0 103072
1100 110495
113960
116081
113960
139274
23193
Incom• frorn
In¥88tm8nts
Total Income
and endowmnt8
136
109531
1100 110631
116081
23193
139274
expondltur•
Expendlturo on
ralslng funds
Expendlture on
Charllable
ad¥￿e$
t>onatlon8 paid
Just gfvkng cojts
Totsl Resources
Expended
56590
52172
0 5e590
8043 f•8216
81363
30211
152
81363
53108
152
22897
1087e2
8043 114805
111574
22897
134471
Not rnovement In
funds
Tr8nsler
4174
4507
295
4500
Fut￿$ brought
forward 30th
June 2022
Funds c8nled
forward 30UI
Jun• 2023
25050
25298
100 25928
29567
30100
The charfty h88 no r•cogni8ed galns or losses other than the net Incoma l (expendliure) for the year.
Page 8

Docusign EnvÈlope ID." 14091A7&EEBA4C7C-83AF-DPA4DB493CEC
THE ROTARY CLUB OF
BILLERICAY MAYFLOWER CHARITABLE TRUST CIO
CHARITY NUMBER 1186535
REPORT & FINANCIAL STATEMENTS
YEAR ENDED 30Th JUNE 2023
BALANCE SHeEf AS AT 30IMJuNE 2023
CumintA•••ts:
DeblorJ
Cash at bank and In hond
45459
45459
48131
Cfodltov•:
Ar￿Unt fafang withln 1
year
Net Assets
15359
30100
25W26
Charlty Fund•
Unrestdcled rew4
29557
543
30100
Totsl Ro8erves
8TATEthIENT OF CASH FLOW8
FOR THE YEAR ENDED 30Th
JUNE 2023
2022
37534
45459
7925
Funts brought foNArd
Funds as at 301h June 2022
Net m¢)vement In lunds
l)•cro9•01 (Incr8we> in debtors
Increa8e l (dern89) In credlt(x•
Net generated by acliwlies
T¢)tsl cash equlvalerrt gerwated
150
2973
(4174)
7925
Cagh and equivalenl8 *xryirAI
forward 30th Jun• 2023
The FinarKlal Ststemenls apwov&l ty lh8 Bcwd ofTrustses on 19ot Fabrnary.2￿24 and swJn8d on its bèhalf ty:
Do¢uS*Md ty..
vwe,È

Docusign En¥ÈlopÈ ID." 14091A7&EEBA-4C7C-B3AF-DA44DB493CEC
THE ROTARY CLUB OF
BILLERICAY MAYFLOWER CHARITABLE TRUST CIO
CHARITY NUMBER 1186535
REPORT & FINANCIAL STATEMEKrs
YEAR ENDED 30TH JUNE 2023
NOTES FORMING PART OF THE FINANCIAL 8TATEMENT8 FOR THE YEAR ENDED 30- JUNE 2023
AKountlng PoH¢l•8
Ba81B of •¢¢ounUng
The accounts (financlal 8tatements) have been prepgrad under the historical ￿3t conventton TArfth Items
recogni8ed at cost or tran84¢tion vatuo unle88 0thoThYiso stated. Thè financlal 8talements have been prepared in
accordance with the stateff￿t of Recommended Pracltce.. Accounting and Reporling by Charities pr8paring their
accounts in accordance IMth the Flnanclal Reportlng Standard apph'cable In the UK {FRS102)1ssuad on 18 Juty
2014 and tha Chariti88 Act 2011,
Fund• •tN¢tu
Unr88td¢t8d fvnds affj those fvnds thot ¢on be spent 8t the dlKretson of the charlty tru8te08 for any PUrF￿ of
tho charty. Tho fund balance repr••onts tho unèxpended teaource8 held wlthln the fund.
Re$trlcted fvnds are th080 fvrKI8 whlch mu8t bo 8pnt as irKom• on th• partlcular purpos88 a8 8PaCtfiéd ty the
donor.
In¢om•
All Incomlng re80urce8 are recognbB•d once the charlty h86 enluement to tho resource8, It18 certaSn that the
re8ouffX ¥AII bo recelved, and the monetary value of Incomlng r08our￿ can h mea8urnd wlth 8ufld•nt
ro118bllty.
RMourc•• •x￿nd•d
Uabillties are recognl8ed a8 resources expended a8 8wn a8 th•re 18 legal or constructive obligation committing
the charfty to the exp8ndlture. Al exp8nditur8 Is accounted for on an accNals basbs, da88illed under hgadin99
opproprfate to that expendbturn.
Co•ts ol gonoratlng fund8
Costs ofgenerallng fvnd• ￿n￿￿t of th (x)its ofg•ngralng voluntw Incom¢.
Charft•blo actlvlu
Costs of charllable 8clvStles Include grants made.
Grants P3yabb arn paym8nt8 made to thlrd parti88 In fvrthernnc• oltho chwllablo obJecllve8 olthe trusL Grants
aro accountsd forwhen recipiént ha8 a thsonable expectskn thatthey wlll recefve a grant and the trustee8
have agreed to pay tha grant wlthout condition,
Page 10

Docusign En¥ÈlopÈ ID." 14091A7&EEBA-4C7C-B3AF-DA44DB493CEC
THE ROTARY CLUB OF
BILLERICAY MAYFLOVER CHARITABLE TRUST CIO
CHARITY NUMBER 11e6535
REPORT & FINANCIAL STATEMENTS
YEAR ENDED 30TH JUNE 2023
l Anaty8i8 of hlajor Charltsble Expendltu
2023
2023
Restricied
EaEty Chiklhood Proieci
l(ool ￿re[S
5000
2500
2151
1500
MSF
Klds Out
Lenrtox Cancer
Shelter Box
Water SuNfval
Billericay Foodbank
Southend Hospital Radiotherapy
Early ChildlNxd Prqect SA
Chlld Rescue Nepal
Aquabox
2500
1079
2500
1000
1000
Make Me Smile
Changlng Pathways
Barrow farm
1000
1000
1000
Govomance Cos18
The CIO is run ty the members of 8illericay Mayfiower Rotary Club on a Voluntary ba*s and do85 not incur any
Overt￿ costs as a resulL Costs incurred in running events listed under Notè 2 above are attrilxrted dir8cUy to
tIu)8e fiJndraTrsing activities.
Delltorn
ExpendSture prepaid t(wRrds fU￿re events
Crodltorn
Pagell