Trustees’ Annual Report for the period
From 01/01/2023 To 31/12/2023
Charity name: The Orsett Village Hall
Charity registration number 1186534
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The provision and maintenance of a village hall for the inhabitants of the Orsett Electoral Ward. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Hall Hire for meetings, lectures classes and other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All Trustees have regard to the guidance issued by the Charity Commission on public benefit |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Charities work has maintained and improved the building providing much improved facilities for the residents of Orsett. Dance groups, family celebrations and exercise classes are among many activity groups that benefit from the improved services in the building which in turn has brought the community together to provide much needed social activities. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other | ||
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Charity made a profit of £64 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | For ongoing maintenance and capital expenses |
| Amount of reserves held | Para 1.22 | £30,934 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other | ||
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Tracy Pigg, who was in office for over 20 years (previous chairperson) elected all members |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other | ||
Reference and Administrative details
| Charity name | The Orsett Village Hall |
|---|---|
| Other name the charity uses | n/a |
| Registered charity number | 1186534 |
| Charity’s principal address | Mill Lane/High Road Orsett Essex |
Names of the charity trustees who manage the charity
| Names of the charity trustees who manage the charity Trustee name Office (if any) Dates acted if not for whole year 1 Sara Barrett Chairperson 2 Kayleigh Hammond Admin/Treasurer 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Names of the charity trustees who manage the charity Trustee name Office (if any) Dates acted if not for whole year 1 Sara Barrett Chairperson 2 Kayleigh Hammond Admin/Treasurer 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Names of the charity trustees who manage the charity Trustee name Office (if any) Dates acted if not for whole year 1 Sara Barrett Chairperson 2 Kayleigh Hammond Admin/Treasurer 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Names of the charity trustees who manage the charity Trustee name Office (if any) Dates acted if not for whole year 1 Sara Barrett Chairperson 2 Kayleigh Hammond Admin/Treasurer 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Names of the charity trustees who manage the charity Trustee name Office (if any) Dates acted if not for whole year 1 Sara Barrett Chairperson 2 Kayleigh Hammond Admin/Treasurer 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Names of the charity trustees who manage the charity Trustee name Office (if any) Dates acted if not for whole year 1 Sara Barrett Chairperson 2 Kayleigh Hammond Admin/Treasurer 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
|
|---|---|---|---|---|---|---|
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
|||
| Sara Barrett | Chairperson | |||||
| Kayleigh Hammond |
Admin/Treasurer | |||||
Corporate trustees – names of the directors at the date the report was approved
Director name Sara Barrett
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees Signature(s) S Barrett Full name(s) Sara Barrett Position (eg Secretary, Chairperson Chair, etc) Date 30/09/2024
Charity Name Orsett Village Hall
No (if any)
CC16a
Receipts and payments accounts
For the period Period start date Period end date To from 01/01/2023 31/12/2023
Section A Receipts and payments
| Unrestricted funds |
Restricted funds |
Endowment funds |
Endowment funds |
Total funds | Last year | |||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| to the nearest £ |
to the nearest | £ | to the nearest | £ | to the nearest £ | to the nearest | £ | |||||
| A1 Receipts | ||||||||||||
| Hall Hire Income | 49,605 | - | - | 49,605 | - | |||||||
| Grants | - | - | - | - | - | |||||||
| Activity Income | 594 | - | - | 594 | - | |||||||
| Interest | 57 | - | - | 57 | - | |||||||
| - | - | - | - | - | ||||||||
| - | - | - | - | - | ||||||||
| - | - | - | - | - | ||||||||
| - | - | - | - | - | ||||||||
| Sub total(Gross income for AR) |
50,255 |
- | - | 50,255 | - | |||||||
| A2 Asset and investment | ||||||||||||
| sales, (see table). | ||||||||||||
| - | - | - | - | |||||||||
| - | - | - | - | - | ||||||||
| **Sub total ** | - | - | - | - | - | |||||||
| Total receipts | 50,255 | - | - | 50,255 | - | |||||||
| A3 Payments | ||||||||||||
| Hall Support Team | 12,305 | - | - | 12,305 | - | |||||||
| Maintenance | 16,663 | - | - | 16,663 | - | |||||||
| Utilities | 16,691 | - | - | 16,691 | - | |||||||
| Software | 726 | - | - | 726 | - | |||||||
| Activities | 580 | - | - | 580 | - | |||||||
| Insurance | 308 | - | - | 308 | - | |||||||
| General Expenses | 2,393 | - | - | 2,393 | - | |||||||
| Rent & Rates | 84 | - | - | 84 | - | |||||||
| Subscriptions | 440 | - | - | 440 | - | |||||||
| **Sub total ** | 50,191 | - | - | 50,191 | - | |||||||
| A4 Asset and investment | ||||||||||||
| purchases, (see table) | ||||||||||||
| - | - | - | - | |||||||||
| - | - | - | - | |||||||||
| **Sub total ** | - | - | - | - | ||||||||
| Total payments | 50,191 | - | - | 50,191 | - | |||||||
| Net of receipts/(payments) | 64 | - | - | 64 | - | |||||||
| A5 Transfers between funds | - | - | - | - | - | |||||||
| A6 Cash funds last year end | - | - | - | - | - | |||||||
| Cash funds this year end | 64 | - | - | 64 | - |
Section B Statement of assets and liabilities at the end of the period
| Unrestricted | Restricted | Restricted | Endowment | |||||
|---|---|---|---|---|---|---|---|---|
| Categories | Details | funds | funds | funds | ||||
| to nearest £ | to | nearest £ | to nearest £ | |||||
| B1 Cash funds | Current Account | 19,048 | - | - | ||||
| Savings Account | 10,023 | - | - | |||||
| - | - | - | ||||||
| Total cash funds | 29,071 | - | - | |||||
| (agree balances with receipts and payments | ||||||||
| account(s)) | Agreement Error | OK | OK | |||||
| Unrestricted | Restricted | Endowment | ||||||
| funds | funds | funds | ||||||
| Details | to nearest £ | to | nearest £ | to nearest £ | ||||
| B2 Other monetary assets | Accounts Receivable | 2,000 | - | - | ||||
| - | - | - | ||||||
| - | - | - | ||||||
| - | - | - | ||||||
| - | - | - | ||||||
| - | - | - | ||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
|||||
| B3 Investment assets | - | - | ||||||
| - | - | |||||||
| - | - | |||||||
| - | - | |||||||
| - | - | |||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
|||||
| B4 Assets retained for the | - | |||||||
| charity’s own use | - | - | ||||||
| - | - | |||||||
| - | - | |||||||
| - | - | |||||||
| - | - | |||||||
| - | - | |||||||
| - | - | |||||||
| - | - | |||||||
| Fund to which | Amount due | When due | ||||||
| Details | liability relates | (optional) | (optional) | |||||
| B5 Liabilities | Accounts Payabe | 137 | - | |||||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Name | Date of approval |
|||||
| S Barrett | S Barrett | 30/09/24 | ||||||
CCXX R1 accounts (SS)
10-19-24
1
(HARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of The Orsett Village Hall On accounts for the year ended 310ecember 2023 Charity no lif any) 11186534 Set out on pages 1and2 I report to the trustees on my examination of the a¢counts of the above charity I"Ihe Trust.) lor the period ended 3111212023. Responsibllltles and basls As the charity's Iruslees, you are responsible for the preparation ol the of report accounts In accordance with the requirements of the Charities Act 2011 {'the Act.). I report in rèspect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination. I have followed all the applicable Directions given by the Charity Cornmission under section 14515){bl of Ihe Act. Independent examinerfs I have completed my examination. I confimi that no material matters have Statement come lo my attention in connèction with the examinalion which gives me cause lo believe that in, any material respect.. the accounting records *htre nol kept in accordance with section 130 of the Charities Act", or the accounts did not accord with the accounting records., or the accounts did not comply Vth the applicable requirements conceming the fomi and conlenl of accounts set out in the Charities IAc¢ounls and Reports) Regulations 2008 other than any requirement that the accounts give a 'lnJe and fair, view which 1$ not matter considered as part ol an independent examinalion. I have no concems and have corne across no other rnatters in connection with the examination to which attention should be drawn in this report in order lo enable a woper understanding of the accounts to be reached. Signed: Date: 30th September 2024 Nam•: Matthew F. A. Pugh F.M.A.A.T. Rel•vant professlonal quallfication(8) or body (11 any): A58ocialion of Accountin9 Technicians (AAT) IER Oct 2018
Address: Pugh & Co, The Mousery, Beeches Road, Battlesbndge, SS11 8GH. Section B Disclosure Only complete if the examiner needs to highlight material matters of concem (see CC32, Independerbl examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018
(HAklTY (OMMISSION Or£ert ll LLI 4(K . Receipts and payments accounts CC16a For the perfod To 0110112023 3111V2 Section A Receipts and payments Unwslrf¢t•d fund5 ReBtwSct•d fund$ Endowm•nt funds Tolal fund• L•st y4 Ih• Al Rec•lpis Gronts Sub lotallGfDSS incomg lor AR) 355 Assèi and Inv•strrwn¢ sal•s, Is•0 tsblél. Sub lot•1 A3Pa •nts H411 Trhlm 17.305 11.41 I,)•J 5Lscrybum Sub iOt•l A4 Asi•t Ind Inv•lrn•n¢ urcha••s. t•bl• Sub lot•1 14•t 01rncptsIfP•Ym•nts1 A5 Trznifgr• b•h¥••n fund• A6 C•ih fvndi l•t y••r •nd C•sh funds thls y••r•nd Section B Statement of assets and liabilities at the end of the period Unr•strfcl?d fvnd8 R•atrtet•d bnds Endowm•nt nd• B1 Cash fundj Cwtthnl roi•l c*sh lunds 2•.071 CCXX R1 •¢<w¢b ISSI
nds lund• funds B2 Other mon•tary assets 83 Invostmen¢ assèts Fundtr*lh B4 Assets retalned forth• charlty's own u58 BS Llabllltles 1)7 SKJnBd byc¢w orh¥olNs1•8s bfyhdlol 811 tho usIe•S Dath of 9120 R2 •(LI ISSI