## **Trustees’ Annual Report for the period** **From 01/01/2023 To 31/12/2023** **Charity name: The Orsett Village Hall** ## **Charity registration number 1186534** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The provision and maintenance of a**
**village hall for the inhabitants of the**
**Orsett Electoral Ward.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Hall Hire for meetings, lectures**
**classes and other forms of**
**recreation and leisure-time**
**occupation, with the object of**
**improving the conditions of life for**
**the inhabitants.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**All Trustees have regard to the**
**guidance issued by the Charity**
**Commission on public benefit**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The Charities work has maintained**
**and improved the building providing**
**much improved facilities for the**
**residents of Orsett. Dance groups,**
**family celebrations and exercise**
**classes are among many activity**
**groups that benefit from the**
**improved services in the building**
**which in turn has brought the**
**community together to provide much**
**needed social activities.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| |||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The Charity made a profit of £64**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**For ongoing maintenance and capital**
**expenses**| |Amount of reserves held|Para 1.22|**£30,934**| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**n/a**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| |||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Tracy Pigg, who was in office for**
**over 20 years (previous chairperson)**
**elected all members**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| |||| ## **Reference and Administrative details** |Charity name|The Orsett Village Hall| |---|---| |Other name the charity uses|n/a| |Registered charity number|1186534| |Charity’s principal address|Mill Lane/High Road
Orsett
Essex| ||| **Names of the charity trustees who manage the charity** |**Names of the charity trustees who manage the charity**
**Trustee name**
**Office (if any)**
**Dates acted if not for whole**
**year**
1
**Sara Barrett**
**Chairperson**
2
**Kayleigh**
**Hammond**
**Admin/Treasurer**
3
4
5
6
7
8
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10
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20|**Names of the charity trustees who manage the charity**
**Trustee name**
**Office (if any)**
**Dates acted if not for whole**
**year**
1
**Sara Barrett**
**Chairperson**
2
**Kayleigh**
**Hammond**
**Admin/Treasurer**
3
4
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20|**Names of the charity trustees who manage the charity**
**Trustee name**
**Office (if any)**
**Dates acted if not for whole**
**year**
1
**Sara Barrett**
**Chairperson**
2
**Kayleigh**
**Hammond**
**Admin/Treasurer**
3
4
5
6
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9
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20|**Names of the charity trustees who manage the charity**
**Trustee name**
**Office (if any)**
**Dates acted if not for whole**
**year**
1
**Sara Barrett**
**Chairperson**
2
**Kayleigh**
**Hammond**
**Admin/Treasurer**
3
4
5
6
7
8
9
10
11
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20|**Names of the charity trustees who manage the charity**
**Trustee name**
**Office (if any)**
**Dates acted if not for whole**
**year**
1
**Sara Barrett**
**Chairperson**
2
**Kayleigh**
**Hammond**
**Admin/Treasurer**
3
4
5
6
7
8
9
10
11
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20|**Names of the charity trustees who manage the charity**
**Trustee name**
**Office (if any)**
**Dates acted if not for whole**
**year**
1
**Sara Barrett**
**Chairperson**
2
**Kayleigh**
**Hammond**
**Admin/Treasurer**
3
4
5
6
7
8
9
10
11
12
13
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**||| |||**Sara Barrett**|**Chairperson**|||| |||**Kayleigh**
**Hammond**|**Admin/Treasurer**|||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| Corporate trustees – names of the directors at the date the report was approved **Director name Sara Barrett** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets **None** held in this capacity Name and objects of the **n/a** charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for **n/a** safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees Signature(s)** S Barrett **Full name(s)** Sara Barrett **Position (eg Secretary,** Chairperson **Chair, etc) Date** 30/09/2024 > **Charity Name** Orsett Village Hall **No (if any)** **CC16a** ## **Receipts and payments accounts** **For the period** Period start date Period end date **To from** 01/01/2023 31/12/2023 ## **Section A Receipts and payments** ||**Unrestricted**
**funds**||**Restricted**
**funds**|||**Endowment**
**funds**|**Endowment**
**funds**||**Total funds**||**Last year**|| |---|---|---|---|---|---|---|---|---|---|---|---|---| ||**to the nearest**
**£**||**to the nearest**|**£**||**to the nearest**|**£**||**to the nearest £**||**to the nearest**|**£**| |**A1 Receipts**||||||||||||| |Hall Hire Income|**49,605**|||**-**|||**-**||**49,605**|||**-**| |Grants|**-**|||**-**|||**-**||**-**|||**-**| |Activity Income|**594**|||**-**|||**-**||**594**|||**-**| |Interest|**57**|||**-**|||**-**||**57**|||**-**| ||**-**|||**-**|||**-**||**-**|||**-**| ||**-**|||**-**|||**-**||**-**|||**-**| ||**-**|||**-**|||**-**||**-**|||**-**| ||**-**|||**-**|||**-**||**-**|||**-**| |**_Sub total_**_(Gross income for_
_AR)_|
**50,255**|||**-**|||**-**||**50,255**|||**-**| |||||||||||||| |**A2 Asset and investment**||||||||||||| |**sales, (see table).**||||||||||||| ||**-**|||**-**|||**-**||**-**|||| ||**-**|||**-**|||**-**||**-**|||**-**| |**_Sub total_ **|**-**|||**-**|||**-**||**-**|||**-**| |||||||||||||| |**_Total receipts_**|**50,255**|||**-**|||**-**||**50,255**|||**-**| |**A3 Payments**||||||||||||| |Hall Support Team|**12,305**|||**-**|||**-**||**12,305**|||**-**| |Maintenance|**16,663**|||**-**|||**-**||**16,663**|||**-**| |Utilities|**16,691**|||**-**|||**-**||**16,691**|||**-**| |Software|**726**|||**-**|||**-**||**726**|||**-**| |Activities|**580**|||**-**|||**-**||**580**|||**-**| |Insurance|**308**|||**-**|||**-**||**308**|||**-**| |General Expenses|**2,393**|||**-**|||**-**||**2,393**|||**-**| |Rent & Rates|**84**|||**-**|||**-**||**84**|||**-**| |Subscriptions|**440**|||**-**|||**-**||**440**|||**-**| |**_Sub total_ **|**50,191**|||**-**|||**-**||**50,191**|||**-**| |||||||||||||| |**A4 Asset and investment**||||||||||||| |**purchases, (see table)**||||||||||||| ||**-**|||**-**|||**-**||**-**|||| ||**-**|||**-**|||**-**||**-**|||| |**_Sub total_ **|**-**|||**-**|||**-**||**-**|||| |||||||||||||| |**_Total payments_**|**50,191**|||**-**|||**-**||**50,191**|||**-**| |**_Net of receipts/(payments)_**|**64**|||**-**|||**-**||**64**|||**-**| |**A5 Transfers between funds**|**-**|||**-**|||**-**||**-**|||**-**| |**A6 Cash funds last year end**|**-**|||**-**|||**-**||**-**|||**-**| |**_Cash funds this year end_**|**64**|||**-**|||**-**||**64**|||**-**| ## **Section B Statement of assets and liabilities at the end of the period** ||||**Unrestricted**||**Restricted**|**Restricted**||**Endowment**| |---|---|---|---|---|---|---|---|---| |**Categories**|**Details**||**funds**|||**funds**||**funds**| ||||**to nearest £**||**to**|**nearest £**||**to nearest £**| |**B1 Cash funds**|Current Account||**19,048**|||**-**||**-**| ||Savings Account||**10,023**|||**-**||**-**| ||||**-**|||**-**||**-**| ||**_Total cash funds_**||**29,071**|||**-**||**-**| ||(agree balances with receipts and payments|||||||| ||account(s))||Agreement Error||OK|||OK| ||||**Unrestricted**||**Restricted**|||**Endowment**| ||||**funds**|||**funds**||**funds**| ||**Details**||**to nearest £**||**to**|**nearest £**||**to nearest £**| |**B2 Other monetary assets**|Accounts Receivable||**2,000**|||**-**||**-**| ||||**-**|||**-**||**-**| ||||**-**|||**-**||**-**| ||||**-**|||**-**||**-**| ||||**-**|||**-**||**-**| ||||**-**|||**-**||**-**| ||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**|||**Current value**
**(optional)**| |**B3 Investment assets**||||||**-**||**-**| |||||||**-**||**-**| |||||||**-**||**-**| |||||||**-**||**-**| |||||||**-**||**-**| ||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**|||**Current value**
**(optional)**| |**B4 Assets retained for the**||||||||**-**| |**charity’s own use**||||||**-**||**-**| |||||||**-**||**-**| |||||||**-**||**-**| |||||||**-**||**-**| |||||||**-**||**-**| |||||||**-**||**-**| |||||||**-**||**-**| |||||||**-**||**-**| ||||**Fund to which**||**Amount due**|||**When due**| ||**Details**||**liability relates**||**(optional)**|||**(optional)**| |**B5 Liabilities**|Accounts Payabe||**137**|||**-**||| |||||||**-**||| |||||||**-**||| |||||||**-**||| |||||||**-**||| |Signed by one or two trustees on
behalf of all the trustees|Signature||Print|Name||||Date of
approval| ||**S Barrett**||S Barrett|||||30/09/24| |||||||||| |||||||||| CCXX R1 accounts (SS) 10-19-24 1 (HARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of The Orsett Village Hall On accounts for the year ended 310ecember 2023 Charity no lif any) 11186534 Set out on pages 1and2 I report to the trustees on my examination of the a¢counts of the above charity I"Ihe Trust.) lor the period ended 3111212023. Responsibllltles and basls As the charity's Iruslees, you are responsible for the preparation ol the of report accounts In accordance with the requirements of the Charities Act 2011 {'the Act.). I report in rèspect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination. I have followed all the applicable Directions given by the Charity Cornmission under section 14515){bl of Ihe Act. Independent examinerfs I have completed my examination. I confimi that no material matters have Statement come lo my attention in connèction with the examinalion which gives me cause lo believe that in, any material respect.. the accounting records *htre nol kept in accordance with section 130 of the Charities Act", or the accounts did not accord with the accounting records., or the accounts did not comply V￿th the applicable requirements conceming the fomi and conlenl of accounts set out in the Charities IAc¢ounls and Reports) Regulations 2008 other than any requirement that the accounts give a 'lnJe and fair, view which 1$ not matter considered as part ol an independent examinalion. I have no concems and have corne across no other rnatters in connection with the examination to which attention should be drawn in this report in order lo enable a woper understanding of the accounts to be reached. Signed: Date: 30th September 2024 Nam•: Matthew F. A. Pugh F.M.A.A.T. Rel•vant professlonal quallfication(8) or body (11 any): A58ocialion of Accountin9 Technicians (AAT) IER Oct 2018 Address: Pugh & Co, The Mousery, Beeches Road, Battlesbndge, SS11 8GH. Section B Disclosure Only complete if the examiner needs to highlight material matters of concem (see CC32, Independerbl examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018 (HAklTY (OMMISSION Or£ert ll LLI 4(￿K . Receipts and payments accounts CC16a For the perfod To 0110112023 3111V2 Section A Receipts and payments Unwslrf¢t•d fund5 ReBtwSct•d fund$ Endowm•nt funds Tolal fund• L•st y4 Ih• Al Rec•lpis Gronts Sub lotallGfDSS incomg lor AR) 355 Assèi and Inv•strrwn¢ sal•s, Is•0 tsblél. Sub lot•1 A3Pa •nts H411 Trhlm 17.305 11.4*1 I,)•J 5L*scrybum Sub iOt•l A4 Asi•t Ind Inv•*lrn•n¢ urcha••s. t•bl• Sub lot•1 14•t 01rnc￿ptsIfP•Ym•nts1 A5 Trznifgr• b•h¥••n fund• A6 C•ih fvndi l•*t y••r •nd C•sh funds thls y••r•nd Section B Statement of assets and liabilities at the end of the period Unr•strfcl?d fvnd8 R•atrtet•d bnds Endowm•nt nd• B1 Cash fundj Cwtthnl roi•l c*sh lunds 2•.071 CCXX R1 •¢