Trustees’ Annual Report for the period
From 01.06.2023 Period start date To 31.05.24 Period end date Charity name: Milborne Port History and Heritage Group
Charity registration number: 1186468
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To share the history of the village, preserve our heritage & foster a sense of community for the future |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Preserve & display archive material. Involve people in local research. Organise meetings & other events Work with similar groups Encourage local people to take an active role To provide active ‘open days’ referencing our particular area To liaise with the local schools to promote the children’s links to the village |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees confirm that they have regard to the guidance issued by the CC on public benefit |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | Volunteers assist the group by manning the Museum & general administration. Also when we organise ‘open days’ to use locals to speak about their memories of the village and surrounding area |
The group is supported by Milborne Port Parish Council by providing us with a venue for our Museum on a three year lease at a peppercorn rent.
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We have a Museum which is open during the summer months & on request by members of the public We are now getting more booked visits outside of our normal opening hours from local people, groups and those further afield We hold regular monthly talks of historical interest attended by 40 – 70 people We arrange visits to places of historical interest. We have produced 6 booklets of local interest including several reprints. Two more booklets are in progress We have an ‘oral history’ archive which is available on our website along with a Facebook page which is continually visited and comments made relating to both local and general history matters. Our website is continually updated and contains many links to other history groups and other items of interest |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
We feel that we have fulfilled many of our objectives, see above |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | We rely on donations & are self- sufficient in that respect. We are now Gift Aid registered with HMRC |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Bank balance as at 31.05.24: £3125.55 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | To cover ongoing expenses ie insurance, rent, electric and speakers fees plus cover for any additional maintenance expenses that may occur |
| Amount of reserves held | Para 1.22 | As bank balance |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The Museum is an old building and cost of any maintenance will be high although the Milborne Port Parish Council do help us with this especially regarding maintenance ie reroofing the building |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Membership fees Booklet sales Donations at meetings, the museum and other events |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | Cost of maintaining the Museum |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are selected by their enthusiasm for the group and it’s aims. No-one person can select a Trustee, they can put a name forward and their appointment is made by general agreement of the other Trustees |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
Each new Trustee is given a copy of the Constitution and the most recent Trustee’s report |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The History & Heritage Group also has a general committee who make the day to day decisions regarding charging for talks, cost of membership and ideas for speakers and events |
| Relationship with any related parties |
Para 1.51 | We receive advice from Somerset County Museum Service |
| Other |
Reference and Administrative details
| Charity name | Milborne Port History & Heritage Group |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1186468 |
| Charity’s principal address | The Bungalow Lower Gunville Milborne Port Sherborne Dorset DT9 5AP |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Harold Clarke | Chair | 2021/2025 | ||
| LesleyWray | Historian | 2019/2025 | ||
| Marilyn Harrison | Secretary | 2019/2025 | ||
| Steven Underwood | 2019/2025 | |||
| James Roberts | 2019/2025 | |||
| John Fanning | 2019/2025 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser |
Name Address |
Name Address |
|---|---|---|
| N/A | ||
Name of chief executive or names of senior staff members (Optional information)
N/A
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Marilyn Joy Harrison
Position (eg Secretary, Trustee Secretary Chair, etc)
Date
MPHH Accounts 23 - 24
Income
| Membership | £ 289.00 | 5-Jun |
|---|---|---|
| Donation | £ 107.00 | 5-Jun |
| Museum Sales | £ 63.30 | 5-Jun |
| Walk donation | £ 69.00 | 3-Jul |
| Museum donation | £ 5.00 | 3-Jul |
| Sales | £ 45.00 | 3-Jul |
| Donation | £ 20.00 | 3-Jul |
| Membership | £ 104.00 | 3-Jul |
| Membership | £ 169.00 | 3-Jul |
| Donation | £ 116.00 | 3-Jul |
| Donation | £ 5.00 | 23-Oct |
| Donation | £ 50.00 | 17-Jan |
| Membership | £ 18.00 | 12-Jan |
| Donation - Jan talk | £ 175.00 | 16-Jan |
| Sales | £ 102.20 | 2-Feb |
| Donation | £ 162.75 | 2-Feb |
| Membership | £ 20.00 | 2-Feb |
| Talks and Quiz income | £ 961.30 | 5-Feb |
| Donation - JP booklets | £ 48.60 | 14-Mar |
| Donation - Feb talk | £ 135.00 | 14-Mar |
| Sales | £ 20.50 | 22-Mar |
| Donations March talk | £ 170.00 | 22-Mar |
| Donations April talk | £ 55.00 | 17-Apr |
| Walk donation | £ 48.00 | 15-Apr |
| Sales | £ 159.30 | 13-May |
| Donation - History Day | £ 72.50 | 13-May |
| Donations May Talk | £ 225.00 | 23-May |
| Grant from MPPC | £ 250.00 | 31-May |
| Donation - Walk | £ 16.50 | 31-May |
| Total income | £ 3,681.95 | |
| Excess of income over | £ 1,713.94 | |
| expenditure |
Opening balance of Bank on 1/6/2023 Closing blance of Bank on 31/5/2024 Increase at bank
£1,501.61 £3,215.55 £1,713.94
MPHH Accounts 23 - 24
| Expenditure | ||
|---|---|---|
| Cheque 104 | £ 45.00 | 16-Jun |
| British Gas | £ 18.20 | 16-Jun |
| British Gas | £ 16.85 | 17-Jul |
| Cheque 105 | £ 66.00 | 28-Jul |
| British Gas | £ 15.55 | 11-Aug |
| British Gas | £ 18.08 | 18-Sep |
| British Gas | £ 15.69 | 16-Oct |
| British Gas | £ 17.32 | 16-Nov |
| British Gas | £ 40.97 | 18-Dec |
| Cheque 107 | £ 520.80 | 20-Dec |
| Cheque 106 | £ 20.00 | 27-Dec |
| Cheque 108 | £ 50.00 | 12-Jan |
| British Gas | £ 60.32 | 16-Jan |
| Cheque 109 | £ 234.20 | 26-Jan |
| Cheque 110 | £ 137.60 | 6-Feb |
| British Gas | £ 70.62 | 16-Feb |
| Cheque 121 - Insurance | £ 203.51 | 18-Mar |
| British Gas | £ 63.36 | 18-Mar |
| British Gas | £ 65.81 | 16-Apr |
| Remous Printers | £ 128.00 | 16-Apr |
| Church House | £ 51.20 | 8-May |
| Remous Printers | £ 46.80 | 8-May |
| British Gas | £ 62.13 | 16-May |
Total Expenditure £ 1,968.01