## **Trustees’ Annual Report for the period**
## **From 01.06.2023 Period start date To 31.05.24 Period end date Charity name: Milborne Port History and Heritage Group**
## **Charity registration number: 1186468**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To share the history of the village,**
**preserve our heritage & foster a sense**
**of community for the future**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Preserve & display archive material.**
**Involve people in local research.**
**Organise meetings & other events**
**Work with similar groups**
**Encourage local people to take an active**
**role**
**To provide active ‘open days’**
**referencing our particular area**
**To liaise with the local schools to**
**promote the children’s links to the**
**village**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees confirm that they have**
**regard to the guidance issued by the CC**
**on public benefit**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||
SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|**Volunteers assist the group by manning**
**the Museum & general administration.**
**Also when we organise ‘open days’ to**
**use locals to speak about their**
**memories of the village and surrounding**
**area**|
**The group is supported by Milborne Port Parish Council by providing us with a venue for our Museum on a three year lease at a peppercorn rent.**
Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**We have a Museum which is open**
**during the summer months & on**
**request by members of the public**
**We are now getting more booked visits**
**outside of our normal opening hours**
**from local people, groups and those**
**further afield**
**We hold regular monthly talks of**
**historical interest attended by 40 – 70**
**people**
**We arrange visits to places of historical**
**interest.**
**We have produced 6 booklets of local**
**interest including several reprints.**
**Two more booklets are in progress**
**We have an ‘oral history’ archive which**
**is available on our website along with a**
**Facebook page which is continually**
**visited and comments made relating to**
**both local and general history matters.**
**Our website is continually updated and**
**contains many links to other history**
**groups and other items of interest**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41|
**We feel that we have fulfilled many of**
**our objectives, see above**|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|**We rely on donations & are self-**
**sufficient in that respect.**
**We are now Gift Aid registered with**
**HMRC**|
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**Bank balance as at 31.05.24: £3125.55**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**To cover ongoing expenses ie**
**insurance, rent, electric and speakers**
**fees plus cover for any additional**
**maintenance expenses that may occur**|
|Amount of reserves held|Para 1.22|**As bank balance**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**None**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**The Museum is an old building and cost**
**of any maintenance will be high**
**although the Milborne Port Parish**
**Council do help us with this especially**
**regarding maintenance ie reroofing the**
**building**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**Membership fees**
**Booklet sales**
**Donations at meetings, the museum and**
**other events**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**|
|A description of the principal
risks facing the charity|Para 1.46|**Cost of maintaining the Museum**|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are selected by their**
**enthusiasm for the group and it’s aims.**
**No-one person can select a Trustee,**
**they can put a name forward and their**
**appointment is made by general**
**agreement of the other Trustees**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
**Each new Trustee is given a copy of the**
**Constitution and the most recent**
**Trustee’s report**|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The History & Heritage Group also has a**
**general committee who make the day to**
**day decisions regarding charging for**
**talks, cost of membership and ideas for**
**speakers and events**|
|Relationship with any
related parties|Para 1.51|**We receive advice from Somerset**
**County Museum Service**|
|Other|||
## **Reference and Administrative details**
|Charity name|Milborne Port History & Heritage Group|
|---|---|
|Other name the charity uses|N/A|
|Registered charity number|1186468|
|Charity’s principal address|The Bungalow
Lower Gunville
Milborne Port
Sherborne
Dorset
DT9 5AP|
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Harold Clarke|Chair|2021/2025||
||LesleyWray|Historian|2019/2025||
||Marilyn Harrison|Secretary|2019/2025||
||Steven Underwood||2019/2025||
||James Roberts||2019/2025||
||John Fanning||2019/2025||
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## – Corporate trustees names of the directors at the date the report was approved
**Director name N/A**
## Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|**N/A**|||
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## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
|**N/A**|||
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## **Name of chief executive or names of senior staff members (Optional information)**
N/A
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Marilyn Joy Harrison
**Position (eg Secretary,** Trustee Secretary **Chair, etc)**
**Date**
MPHH Accounts 23 - 24
## **Income**
|Membership|£ 289.00|5-Jun|
|---|---|---|
|Donation|£ 107.00|5-Jun|
|Museum Sales|£ 63.30|5-Jun|
|Walk donation|£ 69.00|3-Jul|
|Museum donation|£ 5.00|3-Jul|
|Sales|£ 45.00|3-Jul|
|Donation|£ 20.00|3-Jul|
|Membership|£ 104.00|3-Jul|
|Membership|£ 169.00|3-Jul|
|Donation|£ 116.00|3-Jul|
|Donation|£ 5.00|23-Oct|
|Donation|£ 50.00|17-Jan|
|Membership|£ 18.00|12-Jan|
|Donation - Jan talk|£ 175.00|16-Jan|
|Sales|£ 102.20|2-Feb|
|Donation|£ 162.75|2-Feb|
|Membership|£ 20.00|2-Feb|
|Talks and Quiz income|£ 961.30|5-Feb|
|Donation - JP booklets|£ 48.60|14-Mar|
|Donation - Feb talk|£ 135.00|14-Mar|
|Sales|£ 20.50|22-Mar|
|Donations March talk|£ 170.00|22-Mar|
|Donations April talk|£ 55.00|17-Apr|
|Walk donation|£ 48.00|15-Apr|
|Sales|£ 159.30|13-May|
|Donation - History Day|£ 72.50|13-May|
|Donations May Talk|£ 225.00|23-May|
|Grant from MPPC|£ 250.00|31-May|
|Donation - Walk|£ 16.50|31-May|
|Total income|**£ 3,681.95**||
|Excess of income over|**£ 1,713.94**||
|expenditure|||
Opening balance of Bank on 1/6/2023 Closing blance of Bank on 31/5/2024 Increase at bank
**£1,501.61 £3,215.55 £1,713.94**
MPHH Accounts 23 - 24
||**Expenditure**||
|---|---|---|
|Cheque 104|£ 45.00|16-Jun|
|British Gas|£ 18.20|16-Jun|
|British Gas|£ 16.85|17-Jul|
|Cheque 105|£ 66.00|28-Jul|
|British Gas|£ 15.55|11-Aug|
|British Gas|£ 18.08|18-Sep|
|British Gas|£ 15.69|16-Oct|
|British Gas|£ 17.32|16-Nov|
|British Gas|£ 40.97|18-Dec|
|Cheque 107|£ 520.80|20-Dec|
|Cheque 106|£ 20.00|27-Dec|
|Cheque 108|£ 50.00|12-Jan|
|British Gas|£ 60.32|16-Jan|
|Cheque 109|£ 234.20|26-Jan|
|Cheque 110|£ 137.60|6-Feb|
|British Gas|£ 70.62|16-Feb|
|Cheque 121 - Insurance|£ 203.51|18-Mar|
|British Gas|£ 63.36|18-Mar|
|British Gas|£ 65.81|16-Apr|
|Remous Printers|£ 128.00|16-Apr|
|Church House|£ 51.20|8-May|
|Remous Printers|£ 46.80|8-May|
|British Gas|£ 62.13|16-May|
Total Expenditure **£ 1,968.01**