Registered Charlty No: 1186428 SILKSTONE COMMON SPORTS AND RECREATION ASSOCIATION c.I.o. REPORT AND ACCOUNTS PERIOD ENDED 30 APRIL 2024
SILKSTONE COMMON SPORTS AND RECREATION ASSOCIATION C.I.O. REPORT AND ACCOUNTS PERIOD ENDED 30 APRIL 2024 CONTENTS Page Legal and Administrative Information Trustees, Report Independent Examiner's Report Receipts & Payments Account Statement of Assets and Liabilities io Notes to the Financial Statements 11-12 Page 2
SILK5TONE COMMON SPORTS AND RECREATION ASSOCIATION C.I.O. LEGAL AND ADMINISTRATIVE INFORMATION PERIOD ENDED 30 APRIL 2024 Full Name: SILKSTONE COMMON SPORTS AND RECREATION ASSOCIATION C.I.O. Registered Charity Number: 1186428 Principal Address: 35 Hall Royd Walk Silkstone Common Barnsley S75 4QB Trustees: Nigel Matthewman Simon Tabbner Kirsty O'Brien Adam Richardson Peter Schofield Russell Fau Ikner Andrew Barlow Chair: Nigel Matthewman Treasurer.. Peter Schofleld Bankers: Virgin Money IA Peel Square Barnsley S70 2PL Independent Examiner: Stephanie Tolson Community Accountant BCVS Services 23 Queens Road Barnsley 571 IAN Page 3
SILKSTONE COMMON SPORTS AND RECREATION ASSOCIATION C.I.O. TRUSTEES. REPORT PERIOD ENDED 30 APRIL 2024 The trustees present their report and accounts for the period 1st May 2023 to 30 April 2024. Structurei governance and management Silkstone Common Sports and Recreation Association Is a Charitable Incorporated Organlsation (CIO), registered with the Charity Commission and governed by its th constitution, adopted 19 November 2019. The members of the CIO are the charity trustees. Membership of the CIO cannot be tr4nsferred to anyone else. The liability of each member in the event of winding-up is limited to a sum not exceeding £1. The charity trustees may create associate or other classes of non-voting membership and may determine the rights and obligatlons of such members. The affairs of the CIO are managed by the charity trustees who may exercise all the powers of the CIO. One third of the trustees will retlre at a properly convened meeting each year but may be reappointed. Appointment of Trustees In accordance with the terms of the constitution, there must be at least three charity trustees, If the number falls below this minimum, the remaining trustees can act only to call a meeting of the trustees or appoint a new trustee. There is no maximum number of charity trustees that may be appointed to the CIO. Trustees can only be appointed by a resolutlon passed at a properly convened meeting of the charity trustees. Each new trustee is given a copy of the constitution and the latest trustees, annual report and accounts, on or before appointment. In appointing trustees due consideration is given to ensuring that the trustees have, between them, the skills and experience necessary to manage the charity effectively and in accordance with charity law. The trustees who served during the year are shown on page 3 of this report. Charitable aims and objectives The objects of the charity are,. l. To further or benefit the residents of the Parish of Silkstone and the neighbourhood, wlthout distinction of sex, sexual orientation, race or of political, relig ious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities In the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. Page 4
SILKSTONE COMMON SPORTS AND RECREATION ASSOCIATION C.I.O. TRUSTEES, REPORT continued PERIOD ENDED 30 APRIL 2024 Activities undertaken for the public benefit In shaping the objectives for the year, the trustees have paid due regard to the public benefit guidance publlshed by the Charity Commission. The trustees consider that all activities, as outlined in th is report, meet the public benefit requirement. In November 1926, Silkstone Common Miners purchased a parcel of woodland known as Hall Royd Wood, with monies allocated from the Miners Welfare Fund. Thus, the beginnings of the "Silkstone Common Welfare Recreation Ground" an amazing space for the residents of Silkstone Common to use. It is located off Hall Royd Walk. Silkstone Common Sports and Recreation Association was founded by a group of residents within Silkstone Common, who were concerned at the ever-decreaslng condition of the valued "recreational ground" We got together in 2019 to form a committee to improve the area, and we are now a registered charity. The hope Is to bring the area back to life and once more make it the heart of the village. Together we can make the most of this natural area, make it accessible for everyone and create a space where community spirit can grow. The current recreational ground is a charitable trust entrusted to CISWO and registered as a charitable trust to BMBC. We hope to take the lease enabling us to apply for charitable funds to improve the area for all in the community to benefit. Achievements during the period Pro ect back round In 1997 we, the residents of Silkstone Common, lost the focal point of our community, The Pavilion, which was located in the recreation ground. It was destroyed by fire. The Pavilion facilities had served our young and not so young residents for over 90 years, fostering sport and social events. The village had a close, warm and inviting community spirit, and the Pavilion was at the forefront of all our residents in Silkstone Common. Significantly in the last 20 years our village has become fragmented, and new residents have not experienced that close community spirit, togetherness and wellbeing that our people of the village stlll have to offer. The large recreation ground (4.6 acres) is capable of facilitating many dlfferent field sports. The village needs a new sports pavilion to support external sports and internal social activities, and to provide a home for our famous "Old Silkstone Band" a very prestigious member of the brass band circles. A proposal for a new pavilion has been under discussion for several years and was the subject of a planning application being approved in 2001; however, the pavllion was never built, Page
SILKSTONE COMMON SPORTS AND RECREATION ASSOCIATION C.I.O. TRUSTEES. REPORT contlnued PERIOD ENDED 30 APRIL 2024 The charity would like to build a new building to fulfil the current needs of a vibrant community that has a large and ever increasing number of families, providing good disabled acce55 and facilities for the club's disabled section. From the outset, the project has involved both local residents and others. It is a major community project to which numerous volunteers have already donated substantial time and resources. The charity is stlll pursuing the lease of Silkstone Common Miners Welfare Recreation Ground. Barnsley Metropolitan Borough Council hold the site in trust for the Coal Industry Social Welfare Organisation, and we have tolled since 2019 to acquire a lease for the land, The survey carried out by our charity in 2020 indicated what the Silkstone Common community wanted, which in effect was what had been in situ before BMBC took over the Trust in 1996. The land, pre 2000 had a building and exterior structure to promote the health and well-being of all the community, with no exclusions. Silkstone Common Communlty has a long, proud sports and social history. The football club's first game is thought to have been played in 1926, when the existing ground was created. Although Silkstone Common is a village, the residents have grown year on year, ideally situated now to embrace once again the community spirit back into sport and social activities. Education will play a major role in the use of a pavilion when we achieve this, as we are on the trail of The Huskar Pit Disaster, a very sad historic event in our village. The local school, Silkstone Common J & I School, will use the facility. We have reserved space for a classroom. The added benefit is that schools from around the borough will be able to use the faci lity when accessing the hlstoric trails of the Huskar Pit disaster. Pro ress durin the eriod The Silkstone Common Miners Welfare Football Club is belng run through the Charity and started in 2022 with two Junior mixed teams, Under 8,5 and Under IO'S. Thls year we have malntained our secured rent for the football pitch from BMBC, within Silkstone Common Miners Welfare Recreation ground, and also for the upcoming season. Four junior teams have played football this year. The emphasis is concentrated on juniors and the long term plan in operation 15 that we introduce a senior team. The adults have to play at Thurgoland at the moment due to the lack of changing rooms on site. Thurgoland have changing rooms, inclusive of showers. This Is a significant step to fulfil our expectations for securlng a 25 year lease for the Silkstone Common Miners Welfare Recreation Ground, from the trust of Barnsley Metropolitan Borough Council. Page 6
SILKSTONE COMMON SPORTS AND RECREATION ASSOCIATION C.I.O. TRUSTEES. REPORT continued PERIOD ENDED 30 APRIL 2024 The Charity's policy on reserves The trustees recognise the need to keep reserves at a level which will give the charity stability to enable it to continue to operate the future. For these purposes, the charity will aim to maintain a general reserve in the region of £10,000 at any one time, with a vlew to Increasing this as necessary once the activities of the charity become more established. The actual level of unrestricted reserves at the year-end was £4,078 (2023: £6,728). As this is only the fourth period of the charity with very little artivity in the first two years, the trustees consider the level of reserves at the year end to be appropriate. Trustees responsibilities for the financial statements The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position of the charity at any time and enable the trustees to prepare financial statements for each financial year. The trustees are also responsible for safeguardin9 the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregula rities. Financial Position The financial statements are set out in pages 9 to 12. The Receipt5 and Payments Account shows a deficit for the period of £2,650 (2023: surplus of £2,387). The total reserves of the charity at year-end, represented by unrestricted funds, stand at £4,078 (2023: £6,728). The trustees declare that they have approved the report above. Signed on behalf of the charity's trustees: Signed: Date: l¢y 2c> 7* Nlgel Matthewman, Chair Page
SILKSTONE COMMON SPORTS AND RECREATION ASSOCIATION C.I.O. INDEPENDENT EXAMINER'S REPORT PERIOD ENDED 30 APRIL 2024 I report on the accounts of the charityi which are Set out on pages 9 to 12. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year, under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: examine the accounts, under section 145 of the 2011 Act; follow the procedures laid down in the general directions given by the Charity Commissioners under section 145 (5)(b) of the 2011 Act; and state whether particular matters have come to my attention Basis of independent examiner's report My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of a ny unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the account5 present a 'true and falr view, and the report Is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention: l. which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records, in accordance with section 130 of the 2011 Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met, or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed Date: 10111ILk Stephanie Tolson Community Accountant BCVS Services 23 Queens Road, Barnsley, S71 IAN Page
SILKSTONE COMMON SPORTS AND RECREATION ASSOCIATION C.I.O. RECEIPTS AND PAYMENTS ACCOUNT PERIOD ENDED 30 APRIL 2024 2024 Total Funds 2023 Total Funds Unrestricted Funds Restricted Funds Nots Receipts Fundraising & Donations Sponsorship Coaching Income Subscription Income 624 624 1,447 2,375 733 2.429 383 450 383 450 Total incoming resources Payments Equipment Insurance Pilch Hire Coaching Fees League FeeslFines Football Kits Admin & Office Expenses Marketing & Publicity Accountancy Fee Training Donations 207 207 365 250 1,267 50 318 771 315 816 125 320 25 1,048 200 267 350 160 1.850 25 1,048 200 267 350 160 1,850 Total payments 4,107 Surplusl(Defi¢it) Total funds brought foNard Transfers beeen funds 12,650} 6,728 (2,650) 8,788 2,387 6,401 2,060 Total funds carried forward 8,788 Page 9
SILKSTONE COMMON SPORTS AND RECREATION ASSOCIATION C.I.O. STATEMENT OF ASSETS & LIABILITIES PERIOD ENDED 30 APRIL 2024 2024 2023 nk Account (HSPQ Cash in harKI 6,138 8,7&8 Total wonetary assets 138 788 Assets retained for the drity's use: A list of retained for the chariti Use is induded in note 6 of the accounts (page 12) DebtS/epaYwents at the year end: Prepaid ir6uTrn 63 'abilitie5: Accountarq/ Independent Ewination f 350 The trustees declare that they have approved the accounts above. Signed on behalf of the charity's trustees: Date., Nigel Matthewman. Chair Page 10
SILKSTONE COMMON SPORTS AND RECREATION ASSOCIATION C.I.O. NOTES TO THE FINANCIAL STATEMENTS PERIOD ENDED 30 APRIL 2024 l. Accounting policies Basis of the aration of the accounts The financial statements have been prepared on a Receipts & Payments basis which summarises the movement of cash in and out of the organisation. In this context 'cash' includes cash equivalents, such as bank accounts where cash can be readily available to pay debts as they fall due. This format of accounts is available to non- company charities with gross annual income of £250,000 or less. Classification of income & ex Income and expenditure has been analysed in the accounts using natural classification. Funds structure The charity maintains an unrestricted fund which represents funds which are expendable at the discretion of the trustees in furtherance of the objects of the charlty. Unrestricted funds may arise from grants and donations of a general nature, fees for goods and service provided and payment for service contracts, Restricted funds may be provided to the charity for particular purposes and may only be spent for the purposes for which they were given. Any balance remaining outstanding on a restricted fund at the end of the year is carried forward as a balance on the fund, unless permission has been given by the funder to remove the restriction on the balance outstanding. Restricted funds will arise from grants and donations given to the charity for specific purposes. 2. Trustee payments, benefits and expenses There were no payments, remuneration or benefits to trustees during the perlod, other than out of pocket expenses that were reasonably incurred by trustees in promoting the purposes of the Charity. 3. Related Party Transactions No payments were made to related parties during the period. 4. Restricted Funds Opening Incoming (Resources Fund balance resources expended) Transfers Closing balance BMBC Penlstone Ward Alllance Total 2,060 2,060 2,060 2,060 Page 11
SILKSTONE COMMON SPORTS AND RECREATION ASSOCIATION C.I.O. NOTES TO THE FINANCIAL STATEMENTS PERIOD ENDED 30 APRIL 2024 5. Grants received A restricted grant of £2,060 was received from the Penistone area Ward Alliance in 2022 to fund the purchase of picnic benches. The grant has been deferred to the current financia l year to be spent in 2024. 6. Assets Retained for the Charity's Own Use Line Marker Footballs Subs Bench Goal posts Page 12