2021-03-31-accounts - Cylch Meithrin Bodawen

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

Period start date Period end date

April

2020 March 2021

From

Section A Reference and administration details

Charity name Cylch Meithrin Bodawen Other names charity is known by None Registered charity number (if any) 1186323

Charity's principal address Cylch Meithrin Bodawen, Bodawen, Post Office Lane, Denbigh Denbighshire Postcode LL16 3UN

Names of the charity trustees who manage the charity

Trustee name	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
Kathryn Nash	Whole Year	Bodawen Committee
Clare Roscoe	Whole Year	Bodawen Committee
Rhodri Sellers	Whole Year	Bodawen Committee

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
None

TAR

March 2012

Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address
None



Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted Association (eg. trust, association, company) Trustee selection methods Appointed by the Committee (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include Cylch Meithrin Bodawen is a member of Mudiad Meithrin the National additional information, where Association of Welsh Medium playgroups in Wales. Bodawen adopts their relevant, about: recommended policies and procedures.  policies and procedures adopted for the induction and Cylch Meithrin Bodawen is governed by the Care and Social Services training of trustees; Inspectorate in Wales (CSSIW) and is inspected by them every two years.  the charity’s organisational Cylch Meithrin Bodawen is governed by ESTYN. ESTYN is led by the structure and any wider Chief Inspector of Education and Training in Wales and inspects quality network with which the charity and standards in education. Bodawen is inspected by ESTYN every four works; years.  relationship with any related parties; Cylch Meithrin Bodawen is also inspected by ECERS (Early Childhood  trustees’ consideration of Environmental Rating Scale). major risks and the system and procedures to manage them.

Section C Objectives and activities

The objective of Bodawen is to promote Welsh medium education for the Summary of the objects of the pre-school children of, particularly, but not exclusively Denbigh. charity set out in its governing document

TAR

March 2012

Cylch Meithrin Bodawen provides morning and afternoon playgroup sessions throughout the week, during term time for the public benefit. The Cylch follows the Foundation Phase Curriculum in Wales (2-7 yrs) and it provides this exclusively through the medium of Welsh. The Cylch Meithrin is accessible for all children between 2 and 4 years in Denbigh and outlying areas and these children, and their families, therefore are the beneficiaries of this charity.

The trustees have due regard to the guidance issued by the Charity Summary of the main Commission on public benefit and understand the charity’s purposes as activities undertaken for the set out in its governing document. The trustees ensure that the charity public benefit in relation to has adequate future plans that ensures it continues to meet its objectives these objects (include within as set out above. this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

March 2012

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The Charity fulfilled its purpose and objective and provided a full playgroup service through the Medium of Welsh to children of 2 and a half to 4 years in the Denbigh area. Approximately 40 children were on roll during this very challenging financial year.

The Summer term of 2020 and the Spring term of 2021, were closed due to Covid – 19 restrictions. The obviously curtailed the activity of the Cylch Meithrin, significantly.

The Cylch staff worked extremely hard to open safely in Sept 2020, adhering to all risk assessments and keeping children and staff as safe as possible. In the final days of March, 2021, the Cylch opened safely again.

Due to the pandemic, fundraising activities were curtailed.

No inspections have been carried out during this financial period, given the Covid restrictions.

Due to the pandemic, all planned work on the Pre-school grant to provide improved buildings for the Cylch, were paused.

TAR

March 2012

Section E Financial review

Brief statement of the charity’s policy on reserves Details of any funds materially in deficit Further financial review details Youmay chooseto include additional information, where relevant about:  the charity’s principal sources of funds (including any fundraising);  how expenditure has supported the key objectives of the charity;  investment policy and objectives including any ethical investment policy adopted.	No policy exists on the management of reserves.
	No funds are in deficit.
	(Optional information)
	Due to the Coronavirus pandemic, it was necessary to furlough staff fully from April 2020, gradually reducing furlough until October 2020. The closure of two terms out of three during this financial period, significantly impacted the Cylch’s fee income this year, but the furlough scheme was helpful to meet our cost of salaries during this time. We also arranged with our Landlords not to pay one term of rent while the Cylch was closed. The committee and Trustees redoubled their efforts to raise money for the Cylch and seek external supports such as local funds and grants. The Cylch was successful in seeking over 5K of grants for funds during this financial period. On the 15th May 2019 the Denbighshire local Authority announced that they had been successful in achieving a grant from the Welsh Government’s Pre school grant, to improve the location and physical provision of Cylch Meithrin Bodawen. The likely timescales would be 1-2 years. Druing this financial year the work on this project was paused. The Trustees and Committee of Cylch Meithrin Bodawen will work jointly with the Local Authority over the coming financial year to achieve a new building and locality for the Cylch and to explore how a purpose built building will present increased opportunities to expand the business and increase revenue.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

TAR

March 2012

Signature(s) Full name(s) KATHRYN SARAH NASH Position (eg Secretary, Chair, Trustee etc) Date 17/1/22

TAR

March 2012

	Unrestricted		Restricted	Total	Funds	TotalFunds	TotalFunds
	Funds		Funds		2021		2020
RECEIPTS	£		£		£		£
Fee income	18,373				18,373		25,559
Grants - Denbighshire County Council	8,631				8,631		16,776
Grants-Conwy	-				-		500
Grants - Flintshire County Council	2,504				2,504		1,409
Job Retention Scheme	13,859				13,859
Mudiad Ysgolion Meithrin	1,000				1,000		30
Grant - Community Foundation Wales	5,000				5,000
Fair Care	315				315
Grant - Groundwork	500				500
TiaFi	-				-		50
Department of Health (milk)	-				-		319
Bank interest	10				10		59
Sale of photographs	478				478		676
Income from Activities & Parties	-				-		1,380
Fundraising & Donations	201				201		1,364
Sundry	82				82		2
Total Receipts	50,954		-		50,954		48,124
PAYMENTS
Salaries	36,068				36,068		37,300
Employer Pension costs	566				566		567
Office/educational supplies/printing/post	9,396				9,396		760
Milk & refreshments	395				395		599
Electricity	2,312				2,312	-	84
Water	130				130		149
Telephone	411				411		717
Training	36				36		54
Rent	2,300				2,300		2,200
Rates	750				750		610
Maintenance & Repairs	752				752		1,066
Events & outings	-				-		438
Payroll fees/Accounting fees	1,042				1,042		719
Now Pension Fees	180				180		180
Photographs	440				440		549
Mudiad Y M - registration & insurance	-				-		269
Bank charges	-				-		-
School Comms	347				347		588
Workwear	-				-		174
Health&Safety	-				-		68
DBS checks	-				-		87
Sundry	229				229		267
Total Payments	55,353		-		55,353		47,277
Netofreceiptsl(payments)	4,399		-	-	4,399		847
Cash funds last year end	16,906		-		16,906		16,059
Cashfundsthisyearend		-	-		12,508		16,906

Cash Funds
Current bank account	5,761
Ti a Fi bank account	-
COIF Charities Deposit Fund	6,647
Petty cash (Ti a Fi)	100
Total cash funds	12,508
Total current assets	12,508
Assets retained forthe charity’s own use
	Value
Fixtures, Fittings, Furniture & Equipment	20,000

	Unrestricted		Restricted	Total	Funds	TotalFunds	TotalFunds
	Funds		Funds		2021		2020
RECEIPTS	£		£		£		£
Fee income	18,373				18,373		25,559
Grants - Denbighshire County Council	8,631				8,631		16,776
Grants-Conwy	-				-		500
Grants - Flintshire County Council	2,504				2,504		1,409
Job Retention Scheme	13,859				13,859
Mudiad Ysgolion Meithrin	1,000				1,000		30
Grant - Community Foundation Wales	5,000				5,000
Fair Care	315				315
Grant - Groundwork	500				500
TiaFi	-				-		50
Department of Health (milk)	-				-		319
Bank interest	10				10		59
Sale of photographs	478				478		676
Income from Activities & Parties	-				-		1,380
Fundraising & Donations	201				201		1,364
Sundry	82				82		2
Total Receipts	50,954		-		50,954		48,124
PAYMENTS
Salaries	36,068				36,068		37,300
Employer Pension costs	566				566		567
Office/educational supplies/printing/post	9,396				9,396		760
Milk & refreshments	395				395		599
Electricity	2,312				2,312	-	84
Water	130				130		149
Telephone	411				411		717
Training	36				36		54
Rent	2,300				2,300		2,200
Rates	750				750		610
Maintenance & Repairs	752				752		1,066
Events & outings	-				-		438
Payroll fees/Accounting fees	1,042				1,042		719
Now Pension Fees	180				180		180
Photographs	440				440		549
Mudiad Y M - registration & insurance	-				-		269
Bank charges	-				-		-
School Comms	347				347		588
Workwear	-				-		174
Health&Safety	-				-		68
DBS checks	-				-		87
Sundry	229				229		267
Total Payments	55,353		-		55,353		47,277
Netofreceiptsl(payments)	4,399		-	-	4,399		847
Cash funds last year end	16,906		-		16,906		16,059
Cashfundsthisyearend		-	-		12,508		16,906

Cash Funds
Current bank account	5,761
Ti a Fi bank account	-
COIF Charities Deposit Fund	6,647
Petty cash (Ti a Fi)	100
Total cash funds	12,508
Total current assets	12,508
Assets retained forthe charity’s own use
	Value
Fixtures, Fittings, Furniture & Equipment	20,000