## **Trustees' Annual Report for the period** Period start date Period end date April 2020 March 2021 **From** **To** ## Section A Reference and administration details **Charity name Cylch Meithrin Bodawen Other names charity is known by None Registered charity number (if any) 1186323** **Charity's principal address Cylch Meithrin Bodawen, Bodawen, Post Office Lane, Denbigh Denbighshire Postcode LL16 3UN** **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Kathryn Nash||Whole Year|Bodawen Committee| ||Clare Roscoe||Whole Year|Bodawen Committee| ||Rhodri Sellers||Whole Year|Bodawen Committee| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** |**Name**|**Dates acted if not for whole year**| |---|---| |None|| ||| ||| **TAR** March **2012** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser **
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser **
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser **
**Name**
**Address**| |---|---|---| |**None**||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted Association (eg. trust, association, company) Trustee selection methods Appointed by the Committee (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include Cylch Meithrin Bodawen is a member of Mudiad Meithrin the National additional information, where Association of Welsh Medium playgroups in Wales. Bodawen adopts their relevant, about: recommended policies and procedures.  policies and procedures adopted for the induction and Cylch Meithrin Bodawen is governed by the Care and Social Services training of trustees; Inspectorate in Wales (CSSIW) and is inspected by them every two years.  the charity’s organisational Cylch Meithrin Bodawen is governed by ESTYN. ESTYN is led by the structure and any wider Chief Inspector of Education and Training in Wales and inspects quality network with which the charity and standards in education. Bodawen is inspected by ESTYN every four works; years.  relationship with any related parties; Cylch Meithrin Bodawen is also inspected by ECERS (Early Childhood  trustees’ consideration of Environmental Rating Scale). major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The objective of Bodawen is to promote Welsh medium education for the **Summary of the objects of the** pre-school children of, particularly, but not exclusively Denbigh. **charity set out in its governing document** **TAR** March **2012** 2 Cylch Meithrin Bodawen provides morning and afternoon playgroup sessions throughout the week, during term time for the public benefit. The Cylch follows the Foundation Phase Curriculum in Wales (2-7 yrs) and it provides this exclusively through the medium of Welsh. The Cylch Meithrin is accessible for all children between 2 and 4 years in Denbigh and outlying areas and these children, and their families, therefore are the beneficiaries of this charity. The trustees have due regard to the guidance issued by the Charity **Summary of the main** Commission on public benefit and understand the charity’s purposes as **activities undertaken for the** set out in its governing document. The trustees ensure that the charity **public benefit in relation to** has adequate future plans that ensures it continues to meet its objectives **these objects (include within** as set out above. **this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** The Charity fulfilled its purpose and objective and provided a full playgroup service through the Medium of Welsh to children of 2 and a half to 4 years in the Denbigh area. Approximately 40 children were on roll during this very challenging financial year. The Summer term of 2020 and the Spring term of 2021, were closed due to Covid – 19 restrictions. The obviously curtailed the activity of the Cylch Meithrin, significantly. The Cylch staff worked extremely hard to open safely in Sept 2020, adhering to all risk assessments and keeping children and staff as safe as possible. In the final days of March, 2021, the Cylch opened safely again. Due to the pandemic, fundraising activities were curtailed. No inspections have been carried out during this financial period, given the Covid restrictions. Due to the pandemic, all planned work on the Pre-school grant to provide improved buildings for the Cylch, were paused. **TAR** March **2012** 4 **Section E Financial review** |**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially**
**in deficit**
**Further financial review details**
You**may choose**to include
additional information, where
relevant about:

the charity’s principal
sources of funds (including
any fundraising);

how expenditure has
supported the key objectives
of the charity;

investment policy and
objectives including any
ethical investment policy
adopted.|**No policy exists on the management of reserves.**| |---|---| ||**No funds are in deficit.**| ||**(Optional information)**| ||**Due to the Coronavirus pandemic, it was necessary to furlough staff**
**fully from April 2020, gradually reducing furlough until October**
**2020.**
**The closure of two terms out of three during this financial period,**
**significantly impacted the Cylch’s fee income this year, but the**
**furlough scheme was helpful to meet our cost of salaries during this**
**time. We also arranged with our Landlords not to pay one term of**
**rent while the Cylch was closed.**
**The committee and Trustees redoubled their efforts to raise money**
**for the Cylch and seek external supports such as local funds and**
**grants. The Cylch was successful in seeking over 5K of grants for**
**funds during this financial period.**
**On the 15th May 2019 the Denbighshire local Authority announced**
**that they had been successful in achieving a grant from the Welsh**
**Government’s Pre school grant, to improve the location and**
**physical provision of Cylch Meithrin Bodawen. The likely timescales**
**would be 1-2 years. Druing this financial year the work on this**
**project was paused. The Trustees and Committee of Cylch Meithrin**
**Bodawen will work jointly with the Local Authority over the coming**
**financial year to achieve a new building and locality for the Cylch**
**and to explore how a purpose built building will present increased**
**opportunities to expand the business and increase revenue. **| ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **TAR** March **2012** 5 **Signature(s) Full name(s) KATHRYN SARAH NASH Position (eg Secretary, Chair, Trustee etc) Date 17/1/22** **TAR** March **2012** 6 ||Unrestricted||Restricted|Total|Funds|TotalFunds|TotalFunds| |---|---|---|---|---|---|---|---| ||Funds||Funds||2021||2020| |RECEIPTS|£||£||£||£| |Fee income|18,373||||18,373||25,559| |Grants - Denbighshire County Council|8,631||||8,631||16,776| |Grants-Conwy|-||||-||500| |Grants - Flintshire County Council|2,504||||2,504||1,409| |Job Retention Scheme|13,859||||13,859||| |Mudiad Ysgolion Meithrin|1,000||||1,000||30| |Grant - Community Foundation Wales|5,000||||5,000||| |Fair Care|315||||315||| |Grant - Groundwork|500||||500||| |TiaFi|-||||-||50| |Department of Health (milk)|-||||-||319| |Bank interest|10||||10||59| |Sale of photographs|478||||478||676| |Income from Activities & Parties|-||||-||1,380| |Fundraising & Donations|201||||201||1,364| |Sundry|82||||82||2| |Total Receipts|50,954||-||50,954||48,124| |PAYMENTS|||||||| |Salaries|36,068||||36,068||37,300| |Employer Pension costs|566||||566||567| |Office/educational supplies/printing/post|9,396||||9,396||760| |Milk & refreshments|395||||395||599| |Electricity|2,312||||2,312|-|84| |Water|130||||130||149| |Telephone|411||||411||717| |Training|36||||36||54| |Rent|2,300||||2,300||2,200| |Rates|750||||750||610| |Maintenance & Repairs|752||||752||1,066| |Events & outings|-||||-||438| |Payroll fees/Accounting fees|1,042||||1,042||719| |Now Pension Fees|180||||180||180| |Photographs|440||||440||549| |Mudiad Y M - registration & insurance|-||||-||269| |Bank charges|-||||-||-| |School Comms|347||||347||588| |Workwear|-||||-||174| |Health&Safety|-||||-||68| |DBS checks|-||||-||87| |Sundry|229||||229||267| |Total Payments|55,353||-||55,353||47,277| |Netofreceiptsl(payments)|4,399||-|-|4,399||847| |Cash funds last year end|16,906||-||16,906||16,059| |Cashfundsthisyearend||-|-||12,508||16,906| ## ## ## |Cash Funds|| |---|---| |Current bank account|5,761| |Ti a Fi bank account|-| |COIF Charities Deposit Fund|6,647| |Petty cash (Ti a Fi)|100| |Total cash funds|12,508| |Total current assets|12,508| |Assets retained forthe charity’s own use|| ||Value| |Fixtures, Fittings, Furniture & Equipment|20,000| ||Unrestricted||Restricted|Total|Funds|TotalFunds|TotalFunds| |---|---|---|---|---|---|---|---| ||Funds||Funds||2021||2020| |RECEIPTS|£||£||£||£| |Fee income|18,373||||18,373||25,559| |Grants - Denbighshire County Council|8,631||||8,631||16,776| |Grants-Conwy|-||||-||500| |Grants - Flintshire County Council|2,504||||2,504||1,409| |Job Retention Scheme|13,859||||13,859||| |Mudiad Ysgolion Meithrin|1,000||||1,000||30| |Grant - Community Foundation Wales|5,000||||5,000||| |Fair Care|315||||315||| |Grant - Groundwork|500||||500||| |TiaFi|-||||-||50| |Department of Health (milk)|-||||-||319| |Bank interest|10||||10||59| |Sale of photographs|478||||478||676| |Income from Activities & Parties|-||||-||1,380| |Fundraising & Donations|201||||201||1,364| |Sundry|82||||82||2| |Total Receipts|50,954||-||50,954||48,124| |PAYMENTS|||||||| |Salaries|36,068||||36,068||37,300| |Employer Pension costs|566||||566||567| |Office/educational supplies/printing/post|9,396||||9,396||760| |Milk & refreshments|395||||395||599| |Electricity|2,312||||2,312|-|84| |Water|130||||130||149| |Telephone|411||||411||717| |Training|36||||36||54| |Rent|2,300||||2,300||2,200| |Rates|750||||750||610| |Maintenance & Repairs|752||||752||1,066| |Events & outings|-||||-||438| |Payroll fees/Accounting fees|1,042||||1,042||719| |Now Pension Fees|180||||180||180| |Photographs|440||||440||549| |Mudiad Y M - registration & insurance|-||||-||269| |Bank charges|-||||-||-| |School Comms|347||||347||588| |Workwear|-||||-||174| |Health&Safety|-||||-||68| |DBS checks|-||||-||87| |Sundry|229||||229||267| |Total Payments|55,353||-||55,353||47,277| |Netofreceiptsl(payments)|4,399||-|-|4,399||847| |Cash funds last year end|16,906||-||16,906||16,059| |Cashfundsthisyearend||-|-||12,508||16,906| ## ## ## |Cash Funds|| |---|---| |Current bank account|5,761| |Ti a Fi bank account|-| |COIF Charities Deposit Fund|6,647| |Petty cash (Ti a Fi)|100| |Total cash funds|12,508| |Total current assets|12,508| |Assets retained forthe charity’s own use|| ||Value| |Fixtures, Fittings, Furniture & Equipment|20,000|