2022-03-31-accounts

Trustees’ Annual Report for the period

From 1[st] of April 2021 to the 31[st] of March 2022

Charity name: Cylch Meithrin Llanbrynmair

Charity registration number: 1186313

Address: Cylch Meithrin Llanbrynmair, Llanbrynmair Community Centre, SY19 7AB

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To provide yearly years education to 3-5 years olds through the medium of Welsh.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The Cylch is registered for 14 children preschool age until they go to school. The children are offered a variety of learning experiences in accordance with Powys Foundation Phase Curriculum.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Correct

Achievements and Performance

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	SORP reference	The Cylch is open for 2.5 hrs a day, 4 days a week and provides early years education to pre school age through the medium of Welsh. In July 2021 four children left the Cylch for Ysgol Llanbrynmair with only two children eligible for the early years funding starting in September . Powys County Council agreed that the service could offer places to 2+ children, with Powys reducing the funding available and the 2+ children paying for their place. This meant that an additional 6 children started in September
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2021 (part time) with another 3 joining during the year. We welcomed Marian Elis, Gail Gilbert and Melissa Breese to the committee. With Gail to take over the Treasurer role from Helen Jones once all the relevant paper work is in place and Melissa to take the place of Helen Jones as Responsible Individual from September 2021 onwards. DBS checks were carried out on new committee members in accordance to the Charity Commission guidelines. During the year the Covid 19 pandemic had less of an affect compared to the previous year, with children adapting well to the new routines within the setting. The committee held a fundraising activity in August 2021, raising £400 for the setting and the first activity since the Covid pandemic started. Successful and regular committee meetings were held each half term.

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Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	During the Cylch made a small profit. The Powys Funding is for a September – August year and the accounts are for April – March year, therefore the reduction in funding during this year only accounts from September 2021 onwards. No membership fee has been payable to the Mudiad Meithrin since June 2019. A full years rent has not been paid since before the Covid pandemic. It is anticipated that the April 22 - March 23 year will reflect normal financial activity.
Statement explaining the policy for holding reserves statingwhy they areheld	Para 1.22	We hold sufficient reserves to pay staff redundancy.
Amount of reserves held	Para 1.22	£6000.00
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	There is concern moving forward about how many young children are in the area. Being able to offer places for children who are 2+ has helped with this. Succession of the committee is also an ongoing concern with only a small number of parents interactingwith committee work.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Local authority funding for 10 hrs of early years education Llanbrynmair Windfarm Trust – small grant Fees – 2 + children Fundraising
Investment policy and objectives including any social investment policy adopted	Para 1.46

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Para 1.46 A description of the principal risks facing the charity Other

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Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Nominated at a committee meeting which are held every half term.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charityname	Cylch Meithrin Llanbrynmair
Other name the charityuses
Registered charitynumber	1186313
Charity’s principal address	Canolfan Cymunedol Llanbrynmair Llanbrynmair Powys SY19 7DX

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Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Helen Jones	Treasurer		Committee
	Rachel Ashton	Secretary	From October 21	Committee
	Gwenllian Evans		From October 21	Committee

Corporate trustees – names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

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Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Mudiad Meithrin		Boulevard de Saint-Brieuc, Aberystwyth, SY23 1PD
Foundation Phase advisory Teacher		Powys County Council

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

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Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Helen Jones Position (eg Secretary, Treasurer Chair, etc) Date 01/06/2022

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Accounts for the period April 2021-March 2022

Income
Fees	2,210.00
Fundraising	1,213.10
Powys Contract	13,990.11
Donations	10.00
Other Grants	4,629.00
HMRC JRS Grant
Plus Extra Methrin Grant
Refund
Other
TOTAL	22,052.21
Chk zero
Expenditure
Equipment	2,619.45
Other	677.27
Salary	14,794.36
Fees	456.00
Fundraising	191.86
Training	30.00
Rent	300.00
TOTAL	19,068.94
Chk zero
Profit/(Loss)	2,983.27
Opening Bank Balance	14,699.58
Closing Bank Balance	17,682.85
	2,983.27
Chk zero	(0.00)

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CHARITY COMMISSION FOR £NGIAND AND WALES Independent examinerfs report on the accounts SÈ¢tion A Independent Examiner's Report Report to the trnsteèsl memberys of Cylch Merthin Llanbrynm8K On accountsfor the yèar ende 31° March 20 Charity no lif anyl 1188313 Sèt out tsn page5 io I resx)rt to the trustees w my examination of the accounts of the above anty fthe Trust) for th& ye8r ended As Ihe Charity's truste8s. you aTr r8sponsib￿ for the preparation of the accwNs in aCu)rr1an￿ with the requirements of the Charities Act 2011 I'the Ad"). ResponsSbilit￿s and ba$is of report I report In respect of my exawnination (rf the Trusys accounts carried o under sectson 145 of the 2011 Act and In carying out my examination, I have followed all the applicable Directions given by the Ghanty Cornmissic urKler section 1451Sllbl of Ihe Att Independ&nt I have eompleied my examination. I confim that no rnatèrial matters have oxaminerfs statemgnt come to rny attention in connection wilh th8 examination (other th8n that diselos8d below'l whth giv$s m8 cause to believe that in. any matenal respect" the a¢￿unting records w8ra not k8Pt in accorda￿& wlh Section 130 of the Chariti8s Att., or the aC￿UntS did not accord with the acwunbry records,. or th6 accounts did rK)t compty with the applicable requirernents conc6ming the fomi and content of accounts sgt out in t￿ Charities (Accounts and Rewrtsl Regulations 2008 other th8n any requir8ment that Ihe accounts give a'true and fair. view Nthi¢h is not a matter COns￿ered as part of an independent examinion. I have no concems and have con across no other rnattrs in connection with the exa￿￿ation to which attention should drawn in thi5 report in orderto e￿ble a proper understanding of the accourrts to be reachecl. ' Pl&ase d•lete the words Nn the bAack&ts ilth8ydo not apply. Date.. Signed: Namè= Relevant professional qualW(cationlsl or body lif any).. ACfviA QHTfLCD hJ5firuTL CE rf14o4& IER Oct 2018 li

Addr•58: Soction B Disclosure 0ftSy complete if the examiner need5 to highlight Tnal8ri81 matters of concem (se6 CC32. Irdependent examinati(x) of thanty accounts.. direct￿)n$ and guidanTr forexaminersl. Give here brief detsils of any 6tems that the examiner wl$lks to dlsclo5e. IER Oct 2018 12