**Trustees’ Annual Report for the period** **From 1[st] of April 2021 to the 31[st] of March 2022** **Charity name: Cylch Meithrin Llanbrynmair** ## **Charity registration number: 1186313** **Address: Cylch Meithrin Llanbrynmair, Llanbrynmair Community Centre, SY19 7AB** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To provide yearly years education to 3-5 years
olds through the medium of Welsh.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The Cylch is registered for 14 children preschool
age until they go to school.
The children are offered a variety of learning
experiences in accordance with Powys
Foundation Phase Curriculum.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Correct| ## **Achievements and Performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|SORP reference|The Cylch is open for 2.5 hrs a day, 4 days a
week and provides early years education to pre
school age through the medium of Welsh.
In July 2021 four children left the Cylch for Ysgol
Llanbrynmair with only two children eligible for
the early years funding starting in September .
Powys County Council agreed that the service
could offer places to 2+ children, with Powys
reducing the funding available and the 2+
children paying for their place. This meant that
an additional 6 children started in September| |---|---|---| |||1| 2021 (part time) with another 3 joining during the year. We welcomed Marian Elis, Gail Gilbert and Melissa Breese to the committee. With Gail to take over the Treasurer role from Helen Jones once all the relevant paper work is in place and Melissa to take the place of Helen Jones as Responsible Individual from September 2021 onwards. DBS checks were carried out on new committee members in accordance to the Charity Commission guidelines. During the year the Covid 19 pandemic had less of an affect compared to the previous year, with children adapting well to the new routines within the setting. The committee held a fundraising activity in August 2021, raising £400 for the setting and the first activity since the Covid pandemic started. Successful and regular committee meetings were held each half term. 2 ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|During the Cylch made a small profit.
The Powys Funding is for a September – August
year and the accounts are for April – March year,
therefore the reduction in funding during this
year only accounts from September 2021
onwards.
No membership fee has been payable to the
Mudiad Meithrin since June 2019.
A full years rent has not been paid since before
the Covid pandemic.
It is anticipated that the April 22 - March 23
year will reflect normal financial activity.| |---|---|---| |Statement explaining the
policy for holding reserves
statingwhy they areheld|Para 1.22|We hold sufficient reserves to pay staff
redundancy.| |Amount of reserves held|Para 1.22|£6000.00| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There is concern moving forward about how
many young children are in the area. Being able
to offer places for children who are 2+ has
helped with this.
Succession of the committee is also an ongoing
concern with only a small number of parents
interactingwith committee work.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Local authority funding for 10 hrs of early years
education
Llanbrynmair Windfarm Trust – small grant
Fees – 2 + children
Fundraising| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |||| 3 Para 1.46 A description of the principal risks facing the charity Other 4 ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Nominated at a committee meeting which are
held every half term.| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charityname|Cylch Meithrin Llanbrynmair| |---|---| |Other name the charityuses|| |Registered charitynumber|1186313| |Charity’s principal address|Canolfan Cymunedol Llanbrynmair
Llanbrynmair
Powys
SY19 7DX| ||| 5 **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Helen Jones|Treasurer||Committee| ||Rachel Ashton|Secretary|From October 21|Committee| ||Gwenllian Evans||From October 21|Committee| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** 7 ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser **
**Name**
**Address**||| |Mudiad
Meithrin||Boulevard de Saint-Brieuc, Aberystwyth, SY23 1PD| |Foundation
Phase
advisory
Teacher||Powys County Council| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** 8 ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Helen Jones **Position (eg Secretary,** Treasurer **Chair, etc) Date** 01/06/2022 9 ## **Accounts for the period April 2021-March 2022** |**Income**|| |---|---| |**Fees**|2,210.00| |**Fundraising**|1,213.10| |**Powys Contract**|13,990.11| |**Donations**|10.00| |**Other Grants**|4,629.00| |**HMRC JRS Grant**|| |**Plus Extra Methrin Grant**|| |**Refund**|| |**Other**|| |**TOTAL**|22,052.21| |**Chk zero**|| |**Expenditure**|| |**Equipment**|2,619.45| |**Other**|677.27| |**Salary**|14,794.36| |**Fees**|456.00| |**Fundraising**|191.86| |**Training**|30.00| |**Rent**|300.00| |**TOTAL**|19,068.94| |**Chk zero**|| |**Profit/(Loss)**|2,983.27| |**Opening Bank Balance**|14,699.58| |**Closing Bank Balance**|17,682.85| ||2,983.27| |**Chk zero**|(0.00)| 10 CHARITY COMMISSION FOR £NGIAND AND WALES Independent examinerfs report on the accounts SÈ¢tion A Independent Examiner's Report Report to the trnsteèsl memberys of Cylch Merthin Llanbrynm8K On accountsfor the yèar ende 31° March 20 Charity no lif anyl 1188313 Sèt out tsn page5 io I resx)rt to the trustees w my examination of the accounts of the above anty fthe Trust) for th& ye8r ended As Ihe Charity's truste8s. you aTr r8sponsib￿ for the preparation of the accwNs in aCu)rr1an￿ with the requirements of the Charities Act 2011 I'the Ad"). ResponsSbilit￿s and ba$is of report I report In respect of my exawnination (rf the Trusys accounts carried o under sectson 145 of the 2011 Act and In carying out my examination, I have followed all the applicable Directions given by the Ghanty Cornmissic urKler section 1451Sllbl of Ihe Att Independ&nt I have eompleied my examination. I confim that no rnatèrial matters have oxaminerfs statemgnt come to rny attention in connection wilh th8 examination (other th8n that diselos8d below'l whth giv$s m8 cause to believe that in. any matenal respect" the a¢￿unting records w8ra not k8Pt in accorda￿& wlh Section 130 of the Chariti8s Att., or the aC￿UntS did not accord with the acwunbry records,. or th6 accounts did rK)t compty with the applicable requirernents conc6ming the fomi and content of accounts sgt out in t￿ Charities (Accounts and Rewrtsl Regulations 2008 other th8n any requir8ment that Ihe accounts give a'true and fair. view Nthi¢h is not a matter COns￿ered as part of an independent examin*ion. I have no concems and have con* across no other rnatt*rs in connection with the exa￿￿ation to which attention should drawn in thi5 report in orderto e￿ble a proper understanding of the accourrts to be reachecl. ' Pl&ase d•lete the words Nn the bAack&ts ilth8ydo not apply. Date.. Signed: Namè= Relevant professional qualW(cationlsl or body lif any).. ACfviA QH*TfLCD hJ5firuTL CE rf14o4& IER Oct 2018 li Addr•58: Soction B Disclosure 0ftSy complete if the examiner need5 to highlight Tnal8ri81 matters of concem (se6 CC32. Irdependent examinati(x) of thanty accounts.. direct￿)n$ and guidanTr forexaminersl. Give here brief detsils of any 6tems that the examiner wl$lks to dlsclo5e. IER Oct 2018 12