Trustees’ Annual Report for the period
From 6[th] November 2019 Period start date To 31[st] December 2020 Period end date
Charity name: Chittlehampton Feoffees
Charity registration number:1186193
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance Christian religion …. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
...by providing funds to assist with the insurance, restoration, preservation, repair and improvement of St Hieritha's church Chittlehampton and contributing towards the cost of maintaining the ministry of the church |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have acted fully in accordance with the Charity Commission guidance on public benefit |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Trustees respond only to requests made on behalf of the elected PCC |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | All activities of the charity are provided by unpaid volunteers |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The trustees pay the costs of insuring the church building ( £6148) In 2019/20The trustees have made a grant to the PCC of £10,000 towards the cost of the repairs to the chancel and vestry roofs Without this input the fabric of the building would rapidly deteriorate and would become unusable. In Autumn of 2019 the heating system brokedown unexpectedly and the heater had to be replaced -the trustees granted £3,542 towards the cost. This was gratefully received by the congregation. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | This 600 year-old building is maintained to a high standard and is much loved by the poulation of the village. Without the contributions made by the Feoffees grant applications to other bodies would be more difficult to obtain |
| Performance of fundraising activities against objectives set |
Para 1.41 | Although the charity's expenditure this year was greater than its income (£4846) Taken over time the charity has been able to meet its objectives and maintain a healthy balance of funds. |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The finances of the Charity are healthy, though expenditure exceeded the income in this financial year |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The trustees maintain a reserve of £20,000 in case the cottage needs emergency work otherwise reserves are built up year-on-year in order to fund building work to the church identified by the PCC in which case grants are made by the trustees who decide on the merits of the request and respond within funds available |
| Amount of reserves held | Para 1.22 | £40230 (including £20,000 cottage reserve) |
| Reasons for holding zero reserves |
Para 1.22 | N/a |
| Details of fund materially in deficit |
Para 1.24 | none |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The trustees are confident that they will be able to meet the church's needs for the forseeable future |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | When a vacancy occurs the trustees, in conjunction with the PCC, will invite a suitably qualified person (eg. Surveyor/ builder, accountant) from among the worshipping community to apply to fill the vacant post. Failing that the vacancy will be filled by suitable member of the wider village community |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Chittlehampton Feoffees |
|---|---|
| Other name the charity uses | Chittlehampton Charity lands |
| Registered charity number | 1186193 |
| Charity’s principal address | C/o Colin Dring Landfall Umberleigh Devon EX37 9DA |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Rev David Coleman | |||
| John Whitfield | Treasurer | ||
| Colin Dring | Secretary | ||
| Helen Berry | |||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of adviser Name
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Colin G Dring David Coleman Full name(s) Colin Dring David Coleman Position (eg Secretary, Chair, etc) Secretary
Date 20/05/21
CHITTLEHAMPTON FEOFFEES – charity number 1186193
Trustees Annual report 2020
The trustees are Mrs Helen Berry, Rev. David Coleman, Mr Colin Dring, Mr John Whitfield.
Mr Dring acts as Hon. Secretary and Mr Whitfield is the Hon, Treasurer
The correspondence address is c/o Landfall, Umberleigh, Devon EX37 9DA
The object of the CIO is the advancement of the Christian religion by providing funds to assist with the insurance, restoration, repair, improvement and beautification of St. Hieritha's Church, Chittlehampton, Devon and helping to provide additional facilities and contributing towards the cost of maintaining the ministry at the church and day-to-day costs incidental thereto for and on behalf of the parochial church council of St Hieritha's church.
COVID restrictions have meant that apart from an initial meeting the trustees have been unable to have face-to-face meetings but have regularly communicated electronically. All decisions of the trustees have been unanimously agreed by the trustees, after full discussions.
Normally the financial year of the charity would run from January 1[st] – December 31[st] , but this year, due to the date of registration of the charity being November 6[th] 2019 they include the last 2 months of that year as well as the 12 months of 2020.
A copy of the receipts and payment accounts (CC16a) for this extended period is enclosed with this report. The accounts have been independently examined and approved by Mr J.M. Braid, West Stowford, Chittlehampton EX37 9OX. No material adverse matters were noted in his report dated May 8. 2021.
The charity's income is from three main sources: (a) Rental payments for a cottage owned by the trustees, (b) Dividends earned by investments in M and G Charifunds and COIF shares (c) donations from the organisers of a Local Authority registered '100 club' (Help Hieritha) whose donations are restricted to help keep the building in good repair. The total income from these sources (together with a small amount of bank interest) totalled £16,164.
The Charity's expenditure on meeting its Charitable Aims totalled £20,038 which breaks down into the following donations/grants made to the PCC:
-
Insurance of the church buildings £6,148
-
Church heater replacement £3,452
-
Church roof repairs £10,000
-
maintaining church services £348
In addition the Cost of maintaining Charity was £972: comprising cost of insurance, maintenance of the cottage and obtaining statutory certificates.
None of the trustees received payments or claimed expenses during the year neither were there any fund-raisers or employees .
The trustees regularly review the income/expenditure of the charity and are satisfied that the charities aims are fully met and that the funds held in reserve will enable it to help fund any reasonable requests made by the PCC in their aim to keep the medieval building in good repair for the benefit of its congregation and the poulation at large.
Rev. David Coleman
Colin Dring
q3 ants accounts Receipts and CC16a T• Section A Receipts and payments A1 Section 8 Stateinent ol assets and liabilities at the end of the period t¢gofiQS Dotails
c*1 10ml
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examifier's Report Rfrport to the tnmte Chrtdehampton Feoffees On accounts for the year Decemt 31° 2020 Charlty no Ilf any) 1186193 I reFx)rt to the tnJ5tee8 C my examination ofthe a¢¢wrrt5 ofthe 8bwe ¢harity1lhe Trusfi frjr Ihe year end8d Responslknlities and basb of rep)rt As Ihe thanty$ tsvstees. you ¥e reskY)1)le forthe wratscn ofth8 counts in acCoanCe With requwern8nt8 ofthe Chaiitss Act 2011 I'the I reFQrt in respe¢t of tny examinatKsn of TTUSt's accounts t>tHed OLrt under secon 145 of the 2011 Act a1 IrTr caryiThJ out my examination, I have fdloEd 1 the DI10n5 gn by Ch• Commtsgon ef 1451Sllbl Oftt ALI. Ib)d•p•ndgnt èxami$ stst•m•nt I twe comF4eted my eX•nirtion. I conf mi that ro fflat8rial matteTS ha come to my attÈntK)rb connection the examination l•li•4 dd•eeWhich gives me ¢au5e lo telieve that in. any rnaterial the acctyjthg rewtts re nol kepl in accordce with sethon 130 of the Charibes Act.. or Ihe afXOUrt5 did Th)t acujrd wth the xcounting word5, or Ihe a(zounts not ¢orntAy wth the applieAbk requirements nmirj form aThY content ot a¢¢ounts Set out ln the Charit5 (Accounts arKI Retthsl Regulatons 2008 other than any wuirement that the a(xounts 9Ne a 'true otwj fair, View whth is not a m8tt8r consKlved as part of an tyndent exarninats"on. I have no Cl5 aTrJ ha% come across no other matter5 connedion th the examination lo which atierify'on shtyjld be ¢lra%%Tr in this rewrt In order to enaL4e a proFer urts5tandirvJ of the a(tount5 to te rea¢h&l. . Fyease delete the wortls the brack8ts rfthey I)18pp1y. SIgn. Name: IER Oct 2018
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