## **Trustees’ Annual Report for the period** ## **From 6[th] November 2019 Period start date To 31[st] December 2020 Period end date** ## **Charity name: Chittlehampton Feoffees** ## **Charity registration number:1186193** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To advance Christian religion ….**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**...by providing funds to assist with the**
**insurance, restoration, preservation,**
**repair and improvement of St Hieritha's**
**church Chittlehampton and contributing**
**towards the cost of maintaining the**
**ministry of the church**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have acted fully in**
**accordance with the Charity Commission**
**guidance on public benefit**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**Trustees respond only to requests made**
**on behalf of the elected PCC**| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**All activities of the charity are provided**
**by unpaid volunteers**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The trustees pay the costs of insuring the**
**church building ( £6148)**
**In 2019/20The trustees have made a grant**
**to the PCC of £10,000 towards the cost of**
**the repairs to the chancel and vestry**
**roofs**
**Without this input the fabric of the**
**building would rapidly deteriorate and**
**would become unusable.**
**In Autumn of 2019 the heating system**
**brokedown unexpectedly and the heater**
**had to be replaced -the trustees granted**
**£3,542 towards the cost. This was**
**gratefully received by the congregation.**| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|**This 600 year-old building is maintained**
**to a high standard and is much loved by**
**the poulation of the village. Without the**
**contributions made by the Feoffees grant**
**applications to other bodies would be**
**more difficult to obtain**| |Performance of fundraising
activities against objectives
set|Para 1.41|**Although the charity's expenditure this**
**year was greater than its income (£4846)**
**Taken over time the charity has been able**
**to meet its objectives and maintain a**
**healthy balance of funds.**| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The finances of the Charity are healthy,**
**though expenditure exceeded the income**
**in this financial year**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The trustees maintain a reserve of**
**£20,000 in case the cottage needs**
**emergency work otherwise reserves are**
**built up year-on-year in order to fund**
**building work to the church identified by**
**the PCC in which case grants are made**
**by the trustees who decide on the merits**
**of the request and respond within funds**
**available**| |Amount of reserves held|Para 1.22|**£40230 (including £20,000 cottage**
**reserve)**| |Reasons for holding zero
reserves|Para 1.22|**N/a**| |Details of fund materially in
deficit|Para 1.24|**none**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**The trustees are confident that they will**
**be able to meet the church's needs for**
**the forseeable future**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**When a vacancy occurs the trustees, in**
**conjunction with the PCC, will invite a**
**suitably qualified person (eg. Surveyor/**
**builder, accountant) from among the**
**worshipping community to apply to fill**
**the vacant post. Failing that the vacancy**
**will be filled by suitable member of the**
**wider village community**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Chittlehampton Feoffees| |---|---| |Other name the charity uses|Chittlehampton Charity lands| |Registered charity number|1186193| |Charity’s principal address|C/o Colin Dring
Landfall
Umberleigh
Devon
EX37 9DA| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**| |---|---|---|---| ||Rev David Coleman||| ||John Whitfield|Treasurer|| ||Colin Dring|Secretary|| ||Helen Berry||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Colin G Dring David Coleman **Full name(s)** Colin Dring David Coleman **Position (eg Secretary, Chair, etc)** Secretary **Date** 20/05/21 **CHITTLEHAMPTON FEOFFEES – charity number 1186193** ## **Trustees Annual report 2020** The **trustees** are Mrs Helen Berry, Rev. David Coleman, Mr Colin Dring, Mr John Whitfield. Mr Dring acts as Hon. **Secretary** and Mr Whitfield is the Hon, **Treasurer** **The correspondence address is** c/o Landfall, Umberleigh, Devon EX37 9DA **The object of the CIO** is the advancement of the Christian religion by providing funds to assist with the insurance, restoration, repair, improvement and beautification of St. Hieritha's Church, Chittlehampton, Devon and helping to provide additional facilities and contributing towards the cost of maintaining the ministry at the church and day-to-day costs incidental thereto for and on behalf of the parochial church council of St Hieritha's church. COVID restrictions have meant that apart from an initial meeting the trustees have been unable to have face-to-face **meetings** but have regularly communicated electronically. All decisions of the trustees have been unanimously agreed by the trustees, after full discussions. Normally the financial year of the charity would run from January 1[st] – December 31[st] , but this year, due to the date of registration of the charity being November 6[th] 2019 they include the last 2 months of that year as well as the 12 months of 2020. A copy of the **receipts and payment accounts** (CC16a) for this extended period is enclosed with this report. The accounts have been **independently examined** and approved by Mr J.M. Braid, West Stowford, Chittlehampton EX37 9OX. No material adverse matters were noted in his report dated May 8. 2021. The **charity's income** is from three main sources: (a) Rental payments for a cottage owned by the trustees, (b) Dividends earned by investments in M and G Charifunds and COIF shares (c) donations from the organisers of a Local Authority registered '100 club' (Help Hieritha) whose donations are restricted to help keep the building in good repair. The total income from these sources (together with a small amount of bank interest) totalled **£16,164.** The Charity's expenditure on meeting its **Charitable Aims** totalled **£20,038** which breaks down into the following donations/grants made to the PCC: - Insurance of the church buildings £6,148 - Church heater replacement £3,452 - Church roof repairs £10,000 - maintaining church services £348 In addition the **Cost of maintaining Charity was £972:** comprising cost of insurance, maintenance of the cottage and obtaining statutory certificates. None of the trustees received payments or claimed expenses during the year neither were there any fund-raisers or employees . The trustees regularly review the income/expenditure of the charity and are satisfied that the charities aims are fully met and that the funds held in reserve will enable it to help fund any reasonable requests made by the PCC in their aim to keep the medieval building in good repair for the benefit of its congregation and the poulation at large. Rev. David Coleman Colin Dring q3 ants accounts Receipts and CC16a T• Section A Receipts and payments A1 Section 8 Stateinent ol assets and liabilities at the end of the period t¢gofiQS Dotails c*1 10ml CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examifier's Report Rfrport to the tnmte Chrtdehampton Feoffees On accounts for the year Decemt* 31° 2020 Charlty no Ilf any) 1186193 I reFx)rt to the tnJ5tee8 C￿ my examination ofthe a¢¢wrrt5 ofthe 8bwe ¢harity1lhe Trusfi frjr Ihe year end8d Responslknlities and basb of rep)rt As Ihe thanty$ tsvstees. you ¥e reskY)￿1)le forthe wratscn ofth8 counts in acCo￿anCe With requwern8nt8 ofthe Chaiitss Act 2011 I'the I reFQrt in respe¢t of tny examinatKsn of TTUSt's accounts t>tHed OLrt under sec*on 145 of the 2011 Act a￿1 IrTr caryiThJ out my examination, I have fdlo*Ed ￿1 the DI￿10n5 g￿n by Ch• Commtsgon ef 1451Sllbl Oftt￿ ALI. Ib)d•p•ndgnt èxami￿￿$ stst•m•nt I twe comF4eted my eX•nir￿tion. I conf mi that ro fflat8rial matteTS ha come to my attÈntK)rb ￿ connection the examination l•li•￿4 d*d•ee￿Which gives me ¢au5e lo telieve that in. any rnaterial the acctyjthg rewtts ￿re nol kepl in accord￿ce with sethon 130 of the Charibes Act.. or Ihe afXOUrt5 did Th)t acujrd wth the xcounting word5, or Ihe a(zounts not ¢orntAy wth the applieAbk requirements n￿mir￿j form aThY content ot a¢¢ounts Set out ln the Charit￿5 (Accounts arKI Retthsl Regulatons 2008 other than any wuirement that the a(xounts 9Ne a 'true otwj fair, View whth is not a m8tt8r consKlved as part of an ￿tyndent exarninats"on. I have no Cl￿￿5 aTrJ ha%* come across no other matter5 ￿ connedion th the examination lo which atierify'on shtyjld be ¢lra%%Tr in this rewrt In order to enaL4e a proFer urts5tandirvJ of the a(tount5 to te rea¢h&l. . Fyease delete the wortls the brack8ts rfthey I*)￿18pp1y. SIgn￿. Name: IER Oct 2018 Relevant wofesslonal qy•lifi¢ats¢rt(sl or bo¢ty lil anyl- Addr•M: Um Seetion B Disclosure co[np￿e rf the exatriiner ne￿￿3 to hvJhlight tnatenal matters of toncem 15ee CC32. IrthperQetrt examinakni oftharity a¢¢ounts." diwhon$ and guthKe forewiws). Gfve here brlof dots1￿ of any tlem5 thot tt exarniner wishe5 to dlscloso fl IER Oct 2018