Registered Charity Number: 1186175 BUTTERFLIES DEMENTIA SUPPORT AND ACTIVITIES GROUP REPORT AND ACCOUNTS YEAR ENDED 31 DECEMBER 2025
BUThERFLIES DEMENTIA SUPPORT AND AcfxvxTIES GROUP REPORT AND ACCOUNTS YEAR ENDED 31 DECEMBER 2025 CONTENTS Page Legal and Administrative Infomiation Trustees, Report Independent Examiner'5 Report Receipts & Payments Account Statement of Assets and Liabilities Notes to the Financial Statements 10-12 Page 2
BurrERFLXES DEMENTIA SUPPORT AND ACTIvrrIES GROUP LEGAL AND ADMINISTRATIVE INFORMATION YEAR ENDED 31 DECEMBER 2025 Full Name: BUThERFLIES DEMENTIA SUPPORT AND ACTIVITIES GROUP Registsred Charlty No: 1186175 Contatt Address: 5 Wood Walk Royston Barn51ey S71 4FH Trustees: Cynthia Harrison (Appolnted January 25) Susan Bowler (Resigned March 25) Sarah Lindley Liam Morgan julie Rollin Bank: The Co-operative bank PO Box 493 1 Swindon SN4 4PL Independent Examlner: stephanie Tolson Community Accountant arnsley CVS 23 Queen5 Road arnsley S71 IAN Page 3
BurrERFLIES DEMENTIA SUPPORT AND AcfivITIES GROUP TRUSTEES. REPORT YEAR ENDED 31 DECEMBER 2025 The Trustee5 present their report and accounts for the perlod 01 January to 31 December 2025. Structurei governance and management Butterflies Dementia Support and Activities Group 15 a registered chartty with the Chartty Commlssloni governed by its Constitution, adopted April 2019. Membershlp of the charity is open to any Indivldual or organlsatlon Interested In promotlng the Objects or the charity, Appointment of Trustees Trustees are elected at the AGN (Annual General Meeting). The Board of Trustees, when complete, consi5t5 of at least three and not more than ten individuals, all of whom must be members or authorlsed repsentatIveS of the charity, Every Trustee after appointment or reappointment mu5L sign a declaration of willingnes5 to act as a charity trustee before being eligible to vote at any meeting of the Trustees. The Trustees who served during the year, and to the date of signing these accounts, are listed on page 3 of this report. Charitable Objects The objects of the charity are.. To provide support and relief for carers and loved ones with dementla, wlthin a safe environment, offering activities, motivation and stimulation in order to maintaln as full and varied a lifestyle as possible. Risk Management The Trustees have ultimate responsibility for identifying and managing risk. The main risk to the organlsatlon 15 the loss of ndIng to continue the operational running of the charity. The flnancial position and level of reserves Is revlewed at each trustee meeting and funding applications are ongoing. For other areas, the charlty ha5 a risk management policy which is reviewed regulady by the trustees. Public Benefit statement The Trustees have paid due regard to the Charity Commission guidance on public beneflt reporting In deciding what actlvltles the chartty should undertake. Thls report Illustrates the activities undertaken to support the public benefit requirement. Page 4
BUTTERFLIES DEMENTIA SUPPORT AND AcfivxTIES GROUP TRUSTEES. REPORT continued YEAR ENDED 31 DECEMBER 2025 Activities undertaken for the Public Benefit Butterflles Dementla Support and Activities Group hosts events, outings and holldays for our members. We also 5UPPOrt members who cannot attend groups, If needed. 2025 has been another successful year for the Butterflies family again many activities have taken place with attendance increasing thn)ughout the year. Our core groups in 2025 conslsted of: Monday aftemoon with a served buffet and entertainment at the Boatmans Rest, 60-70 attendees. Wednesday afternoon at Barugh Club wlth tea/coffee and cake and Ilve entertalnment, 50-60 attendees. Friday afternoon at East Dene club with tealcoffee and cake with live entertainment, 80- 90 attendees. Our groups have shown the need for such vital activities within the Barnsley community. In addition to our weekly groups we also provide the opportunlty for people to attend variou5 activities throughout the month these include: A hot 2 course meal with entertainment at the Boatmans Rest. 75 attendees A monthly visit to Barnsley Bowl for a hot meal and a game of ten-pin bowling, no matter what their ability they can enjoy. 20 attendees. A monthly S@turday theFned party with free buffet and live entertainment where attendees can brlng famlly and friends, 90-100 attendees. We also provide health and hygiene products at dlscounted prlces. Holidays are also an important part of Butterflies because they give the opportunity for people to enjoy time away who may not be able to nomially. In 2025 these are the excurslons we provided: March, a 6 day holiday to the Cliffs hotel in Blackpool, 61 people. April, a 5 day holiday to Potters Resort, Hopton. 104 people. August, a 5 day holiday to Potters Resort 5 lakes, 56 people. December, 5 day turkey & tlnsel holiday to the Cumberland hotel In Scarborough, 59 people. A free day trip to Southport, 108 people. The attendance demographlc consists of people with dementla and their carers; speclal needs and carers. isolated and lonely; recently bereaveo. Ca home resldents and people who like to come and enjoy our activities and to make new friends, In November 2025 the loyal and dedicated volunteers of Butterflies were nominated, by the community, for the prestigious King's Award for Voluntary Service. This nomination speaks very highly of the work our volunteers do for Buttefflies and is the highest award given to a voluntary organisation in the United Kingdom, we are so proud to receive this recognition for our team of hard working volunteers. The reason Butterflies continues to be successful is the special attentlon that the project manager and twstees give to the finances of the charity, all the income and expenditure is tightly controlled to ensure the sustainability of the charity In future years. Although funding and grants are becomlng more restrirted, the charity continues to maintain a level of finance that reflects the success of the charities ethos which is to alw4yS to maintain fiscal discipline. Page 5
BUThERFLIES DEMENTIA SUPPORT AND AcfIvITIES GROUP TRUSTEES. REPORT continued YEAR ENDED 31 DECEMBER 2025 Flnanclal Revlew Trustees res onsibilities for the financial statements The trustees are responsible for keeping proper accounting records which disclose with reasonable aecuracy the financial position of the charity at any time and enable the trustees to prepare financial statements for each financial year. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the preventlon and detectlon of fraud or other irregularities. The Charit lic on reserve5 The trustees recognise the need to keep reserves at a level whlch will give the charity stability to enable it to continue to operate in the future and aim to keep a minlmum of £50,000 in reserve at any one time. The actual level of reserves held by the charity on 31.12.25, represented by unrestrlcted funds, was £107,364 (2024: £128,104). The trustees consider the level of reserves at the year-end to be appropriatei given the short temi natu of the grant funding that supports the charity. Any ex$$ reserve will be spent to develop and expand the charity'5 activities. In addltlon to the General Resetve, the trustees have estsblished a deslgnated fund fcr future projetts and match funding. At the year-end the designated fund stands at £45,831 (2024". £45,831). Financial Review of the Year The financial statements are set out in pages 8 to 12. The Receipts and Payments Account shows a deficlt for the year of £33,492 (2024: deficlt of £23,813). The total funds of the charlty at year-end stand at £154,666 (2024: £188,158). The reserves of the charity, represented by unrestricted funds, stand at £107,364 at the year-end (2024: £128,104). The trustees declare that they have approved the report above. Signed on behalf of the charity's trustees: signed: Date: l June 2026 Cynthia Harrison, Chair of Trustees Page 6
BurrERFLIES DEMENTIA SUPPORT AND ACTIVITIES GROUP INDEPENDENT EXAMINER'S REPORT YEAR ENDED 31 DECEMBER 2025 I report on the accounts of the charity, which are set out on pages 8 to 12. Respectlve responsibilities of trustees and examlner The charity's trustee5 are responsible for the preparation of the accounts. The charity's trustees consider that an audit Is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent exami nation is needed. It is my responsibillty to: examine the accounts under section 145 of the Charities Att, to follow the procedures laid down in the general Directions glven by the Charity Commission (under section 145{5)(b) of the Charities Att, and to state whether particular matters have come to my attention. Basls of independent examlner's report My examination was carried out in accordance with general Directions given by the Charity Commission. An examination indude5 a review of the accounting records kept by the charlty and a comparison of the accounts presented with those records. It also include5 consideration of any unusual items or disclosures in the accounts, and seeklng explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fairf view and the report Is limited to those matters set out In the statement below. Independent examlner's statement In connection with my examination. no material matters have come to My attention which gives me cause to belleve that In, any materlal respect: accounting CordS were not kept in accordance with section 130 of the Charities Act, or the accounts do not accord with the accounting records I have no concerns and I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be athed Slgned: Date: l June 2026 Stephanie Tolson Community Accountant Barnsley CVS 23 Queens Road Bamsley S71 IAN Page 7
BUThERFUES DEMENTIA SUPPORT AND AcfIvITIES GROUP RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 31 DECEMBER 2025 47,1 io, ,195 57.JJ3 ioffj) Trit4 &thtrdséry Irrrrre 121,195 147 l@(86 1Tr946 183,292 4,791 I70 iico 3,170 IrgJarKe &ENvts 127,023 913 17,741 144, 4,651 912 913 5,255 165 wipwut &FWirs rg &Rilioty 218 218 207,105 I((It) RThl T¥5 (2),740) (U7521 (33,492) (23,813) i28. 45,831 14,223 188,SS 21l9n 107,W L471 154666 Page 8
BUThERFLIES DEMENTIA SUPPORT AND ACTIVITIES GROUP STATEMENT OF ASSETS & LIABILITIES YEAR ENDED 31 DECEMBER 2025 2025 2024 Bank N£count Cash in hand 154,592 74 188,158 154666 188,158 Insuran prpFoid Liabiliti 975 Staff Cc6ts 200 1.050 975 A list Lf assets retsined for the trk4ities use is induded in note 7 of the accounts (page 12) The trustees declare that they have approved the accounts above. Signed on behalf of the charity's tru5tee5- Date: l June 2026 Cynthia Harrison, Chair of Trustees Page 9
BurrERFLIES DEMENTIA SUPPORT AND AcrnirriES GROUP NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2025 l. Accountlng policies Basis of the ration of the accounts The financial statements have been prepad on a Receipts & Payments basis which summarises the movement of cash in and out of the organisation. In this context 'cash' includes cash equivalents, such as bank accounts where cash can be readily available to pay debts as they fall due. This format of accounts Is available to non-company charttles with gros5 annual income of £250,000 or less. Classification of income & ex nditure Income and expenditure has been analysed in the accounts using natural classification. nds Structu The charity maintains an unrestricted fund which represents funds which are expendable at the discretion of the trustees in furtherance of the objects of the charity. Unrestrlrted funds may arise from general donations, grants of a general nature, fees for servlce provision and payment for service delivery contracts. Designated funds may be established as the trustees see fit, to set aside unstrIrted funds for future projects or commitments. Restricted funds may be provided to the charity for particular purposes and may only be spent for the purposes for which they were given. Any balance remaining outstanding on a restrlcted fund at the end of the year is carried forward as a balance on the fund. unless permission has been given by the funder to remove the restriction on the balance outstanding. Restricted funds will arlse from grants and donatlons glven to the charlty for specific purposes. 2. Trustee remuneration, benefits and expenses There were no payments, remuneration or benefits to trustees during the period, other than out of pocket expenses that were reasonably incurred by trustees in promoting the purposes of the Charity. 3. Related Party Transactions No payments were made to lated parties during the period. Page 10
BUThERFUES DEMENTIA SUPPORT AND AcfIviTIES GROUP NOTES TO THE FINANCIAL STATEMENTS contlnued YEAR ENDED 31 DECEMBER 2025 4. Fund Analysis Openln9 Balance Closing Balance Recelpts Payments Transfers Unrestrlcted Funds General Fund 128,104 169,096 (189,836) 107,364 128,104 169,096 (189,836) 107,364 Designated Funds Projetts & Match Fundlng 45,831 45,831 45,831 45,831 Restrlcted Funds Creative Minds Awards for All BMBC Central Saturday Events West Riding Masonic Better Barnsley Bond Ward Alliance B Green BMBC Barnsley Museum Grant 3,866 9,598 564 2,900 (3,725) (9,598} (564) (2,500) (4,020) (3,000) 41 2,500 4,950 500 930 500 195 (3,195) 3.000 14,223 10,850 {23,602) 1,471 Total Funds 188,158 179,946 (213.438) 154,666 5. Fund Transfers There was one fund transfer of £3,000 from the Creative Mind5 Fund to the BMBC Museum fund. Page 11
BUThERFLIES DEMENTIA SUPPORT AND AcfivITIES GROUP NOTES TO THE FINANCIAL sfATEMEMfs contlnued YEAR ENDED 31 DECEMBER 2025 6. Restrirted Funds Creative Mlnds - fundlng to contrlbute towards staff costs of the Project Manager, and towards a monthly cinema trip. Awards for All fundlng for creatlve sessions, lunch club and other staff costs. BMBC Bamsle Museum - a grant to cover staff costs, weekly entertalnment and activlty expense5. BMBC Central Area Council - Funding for Butterflies Weekend Socials to cover staff and artivity costs. West Rldln Masonlc C aritles - Fundlng from the Freemasonry and Lleutenancles Partnership Fund for entertainment Costs. BMBC Better Bam51e Bond Fundlng to cover rent and entertalnment costs for East Dean events. BMBC Ward Allian - Funding for the B Green event to pay for pie and peas. 7. Assets retained for the Charity's Own Use Computers x 2 Water boiler offi security alarms Office furniture Filing cabinet Page 12