Registered Charity Number: 1186175
BUTTERFLIES DEMENTIA SUPPORT AND ACTIVITIES GROUP
REPORT AND ACCOUNTS
YEAR ENDED 31 DECEMBER 2025

BUThERFLIES DEMENTIA SUPPORT AND AcfxvxTIES GROUP
REPORT AND ACCOUNTS
YEAR ENDED 31 DECEMBER 2025
CONTENTS
Page
Legal and Administrative Infomiation
Trustees, Report
Independent Examiner'5 Report
Receipts & Payments Account
Statement of Assets and Liabilities
Notes to the Financial Statements
10-12
Page 2

BurrERFLXES DEMENTIA SUPPORT AND ACTIvrrIES GROUP
LEGAL AND ADMINISTRATIVE INFORMATION
YEAR ENDED 31 DECEMBER 2025
Full Name:
BUThERFLIES DEMENTIA SUPPORT AND
ACTIVITIES GROUP
Registsred Charlty No:
1186175
Contatt Address:
5 Wood Walk
Royston
Barn51ey
S71 4FH
Trustees:
Cynthia Harrison (Appolnted January 25)
Susan Bowler (Resigned March 25)
Sarah Lindley
Liam Morgan
julie Rollin
Bank:
The Co-operative bank
PO Box 493 1
Swindon
SN4 4PL
Independent Examlner:
stephanie Tolson
Community Accountant
arnsley CVS
23 Queen5 Road
arnsley
S71 IAN
Page 3

BurrERFLIES DEMENTIA SUPPORT AND AcfivITIES GROUP
TRUSTEES. REPORT
YEAR ENDED 31 DECEMBER 2025
The Trustee5 present their report and accounts for the perlod 01 January to
31 December 2025.
Structurei governance and management
Butterflies Dementia Support and Activities Group 15 a registered chartty with the Chartty
Commlssloni governed by its Constitution, adopted April 2019.
Membershlp of the charity is open to any Indivldual or organlsatlon Interested In promotlng
the Objects or the charity,
Appointment of Trustees
Trustees are elected at the AGN (Annual General Meeting). The Board of Trustees, when
complete, consi5t5 of at least three and not more than ten individuals, all of whom must be
members or authorlsed rep￿sentatIveS of the charity,
Every Trustee after appointment or reappointment mu5L sign a declaration of willingnes5 to
act as a charity trustee before being eligible to vote at any meeting of the Trustees.
The Trustees who served during the year, and to the date of signing these accounts, are
listed on page 3 of this report.
Charitable Objects
The objects of the charity are..
To provide support and relief for carers and loved ones with dementla, wlthin a safe
environment, offering activities, motivation and stimulation in order to maintaln as
full and varied a lifestyle as possible.
Risk Management
The Trustees have ultimate responsibility for identifying and managing risk. The
main risk to the organlsatlon 15 the loss of ￿ndIng to continue the operational
running of the charity. The flnancial position and level of reserves Is revlewed at each
trustee meeting and funding applications are ongoing. For other areas, the charlty
ha5 a risk management policy which is reviewed regulady by the trustees.
Public Benefit statement
The Trustees have paid due regard to the Charity Commission guidance on public
beneflt reporting In deciding what actlvltles the chartty should undertake. Thls report
Illustrates the activities undertaken to support the public benefit requirement.
Page 4

BUTTERFLIES DEMENTIA SUPPORT AND AcfivxTIES GROUP
TRUSTEES. REPORT continued
YEAR ENDED 31 DECEMBER 2025
Activities undertaken for the Public Benefit
Butterflles Dementla Support and Activities Group hosts events, outings and holldays for our
members. We also 5UPPOrt members who cannot attend groups, If needed.
2025 has been another successful year for the Butterflies family again many activities have
taken place with attendance increasing thn)ughout the year.
Our core groups in 2025 conslsted of:
Monday aftemoon with a served buffet and entertainment at the Boatmans Rest, 60-70
attendees.
Wednesday afternoon at Barugh Club wlth tea/coffee and cake and Ilve entertalnment,
50-60 attendees.
Friday afternoon at East Dene club with tealcoffee and cake with live entertainment, 80-
90 attendees.
Our groups have shown the need for such vital activities within the Barnsley community.
In addition to our weekly groups we also provide the opportunlty for people to attend
variou5 activities throughout the month these include:
A hot 2 course meal with entertainment at the Boatmans Rest. 75 attendees
A monthly visit to Barnsley Bowl for a hot meal and a game of ten-pin bowling, no
matter what their ability they can enjoy. 20 attendees.
A monthly S@turday theFned party with free buffet and live entertainment where
attendees can brlng famlly and friends, 90-100 attendees.
We also provide health and hygiene products at dlscounted prlces.
Holidays are also an important part of Butterflies because they give the opportunity for
people to enjoy time away who may not be able to nomially.
In 2025 these are the excurslons we provided:
March, a 6 day holiday to the Cliffs hotel in Blackpool, 61 people.
April, a 5 day holiday to Potters Resort, Hopton. 104 people.
August, a 5 day holiday to Potters Resort 5 lakes, 56 people.
December, 5 day turkey & tlnsel holiday to the Cumberland hotel In Scarborough, 59
people.
A free day trip to Southport, 108 people.
The attendance demographlc consists of people with dementla and their carers; speclal
needs and carers. isolated and lonely; recently bereaveo. Ca￿ home resldents and people
who like to come and enjoy our activities and to make new friends,
In November 2025 the loyal and dedicated volunteers of Butterflies were nominated, by the
community, for the prestigious King's Award for Voluntary Service. This nomination speaks
very highly of the work our volunteers do for Buttefflies and is the highest award given to a
voluntary organisation in the United Kingdom, we are so proud to receive this recognition
for our team of hard working volunteers.
The reason Butterflies continues to be successful is the special attentlon that the project
manager and twstees give to the finances of the charity, all the income and expenditure is
tightly controlled to ensure the sustainability of the charity In future years. Although funding
and grants are becomlng more restrirted, the charity continues to maintain a level of
finance that reflects the success of the charities ethos which is to alw4yS to maintain fiscal
discipline.
Page 5

BUThERFLIES DEMENTIA SUPPORT AND AcfIvITIES GROUP
TRUSTEES. REPORT continued
YEAR ENDED 31 DECEMBER 2025
Flnanclal Revlew
Trustees res
onsibilities for the financial statements
The trustees are responsible for keeping proper accounting records which disclose with
reasonable aecuracy the financial position of the charity at any time and enable the trustees
to prepare financial statements for each financial year. The trustees are also responsible for
safeguarding the assets of the charity and hence for taking reasonable steps for the
preventlon and detectlon of fraud or other irregularities.
The Charit
lic on reserve5
The trustees recognise the need to keep reserves at a level whlch will give the charity
stability to enable it to continue to operate in the future and aim to keep a minlmum of
£50,000 in reserve at any one time. The actual level of reserves held by the charity on
31.12.25, represented by unrestrlcted funds, was £107,364 (2024: £128,104). The trustees
consider the level of reserves at the year-end to be appropriatei given the short temi natu
of the grant funding that supports the charity. Any ex￿$$ reserve will be spent to develop
and expand the charity'5 activities.
In addltlon to the General Resetve, the trustees have estsblished a deslgnated fund fcr
future projetts and match funding. At the year-end the designated fund stands at £45,831
(2024". £45,831).
Financial Review of the Year
The financial statements are set out in pages 8 to 12. The Receipts and Payments Account
shows a deficlt for the year of £33,492 (2024: deficlt of £23,813). The total funds of the charlty
at year-end stand at £154,666 (2024: £188,158). The reserves of the charity, represented by
unrestricted funds, stand at £107,364 at the year-end (2024: £128,104).
The trustees declare that they have approved the report above.
Signed on behalf of the charity's trustees:
signed:
Date: l June 2026
Cynthia Harrison, Chair of Trustees
Page 6

BurrERFLIES DEMENTIA SUPPORT AND ACTIVITIES GROUP
INDEPENDENT EXAMINER'S REPORT
YEAR ENDED 31 DECEMBER 2025
I report on the accounts of the charity, which are set out on pages 8 to 12.
Respectlve responsibilities of trustees and examlner
The charity's trustee5 are responsible for the preparation of the accounts. The
charity's trustees consider that an audit Is not required for this year under section 144
of the Charities Act 2011 (the Charities Act) and that an independent exami nation is
needed.
It is my responsibillty to:
examine the accounts under section 145 of the Charities Att,
to follow the procedures laid down in the general Directions glven by the Charity
Commission (under section 145{5)(b) of the Charities Att, and
to state whether particular matters have come to my attention.
Basls of independent examlner's report
My examination was carried out in accordance with general Directions given by the
Charity Commission. An examination indude5 a review of the accounting records kept
by the charlty and a comparison of the accounts presented with those records. It also
include5 consideration of any unusual items or disclosures in the accounts, and
seeklng explanations from the trustees concerning any such matters. The procedures
undertaken do not provide all the evidence that would be required in an audit, and
consequently no opinion is given as to whether the accounts present a 'true and fairf
view and the report Is limited to those matters set out In the statement below.
Independent examlner's statement
In connection with my examination. no material matters have come to My attention which
gives me cause to belleve that In, any materlal respect:
accounting ￿CordS were not kept in accordance with section 130 of the Charities Act,
or
the accounts do not accord with the accounting records
I have no concerns and I have come across no other matters in connection with the
examination to which attention should be drawn in order to enable a proper understanding
of the accounts to be ￿athed
Slgned:
Date: l June 2026
Stephanie Tolson
Community Accountant
Barnsley CVS
23 Queens Road
Bamsley
S71 IAN
Page 7

BUThERFUES DEMENTIA SUPPORT AND AcfIvITIES GROUP
RECEIPTS AND PAYMENTS ACCOUNT
YEAR ENDED 31 DECEMBER 2025
47,￿1
io,
,195
57.JJ3
ioffj)
Trit4 &thtrdséry
Irrrrre
121,195
147
l@(86
1Tr946
183,292
4,791
I￿70
iico
3,170
IrgJarKe
&ENvts
127,023
913
17,741
144,
4,651
912
913
5,255
165
wipwut &FWirs
rg &Rilioty
218
218
207,105
I(￿(It)
RThl T￿￿¥5
(2),740)
(U7521
(33,492)
(23,813)
i28.￿￿
45,831
14,223
188,SS
21l9n
107,W
L471 154666
Page 8

BUThERFLIES DEMENTIA SUPPORT AND ACTIVITIES GROUP
STATEMENT OF ASSETS & LIABILITIES
YEAR ENDED 31 DECEMBER 2025
2025
2024
Bank N£count
Cash in hand
154,592
74
188,158
154666
188,158
Insuran￿ prpFoid
Liabiliti
975
Staff Cc6ts
200
1.050
975
A list Lf assets retsined for the trk4ities use is induded in note 7 of the
accounts (page 12)
The trustees declare that they have approved the accounts above.
Signed on behalf of the charity's tru5tee5-
Date: l June 2026
Cynthia Harrison, Chair of Trustees
Page 9

BurrERFLIES DEMENTIA SUPPORT AND AcrnirriES GROUP
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 DECEMBER 2025
l. Accountlng policies
Basis of the
ration of the accounts
The financial statements have been prepa￿d on a Receipts & Payments basis which
summarises the movement of cash in and out of the organisation. In this context 'cash'
includes cash equivalents, such as bank accounts where cash can be readily available to
pay debts as they fall due. This format of accounts Is available to non-company
charttles with gros5 annual income of £250,000 or less.
Classification of income & ex
nditure
Income and expenditure has been analysed in the accounts using natural classification.
nds Structu
The charity maintains an unrestricted fund which represents funds which are expendable
at the discretion of the trustees in furtherance of the objects of the charity.
Unrestrlrted funds may arise from general donations, grants of a general nature, fees
for servlce provision and payment for service delivery contracts.
Designated funds may be established as the trustees see fit, to set aside un￿strIrted
funds for future projects or commitments.
Restricted funds may be provided to the charity for particular purposes and may only be
spent for the purposes for which they were given. Any balance remaining outstanding
on a restrlcted fund at the end of the year is carried forward as a balance on the fund.
unless permission has been given by the funder to remove the restriction on the balance
outstanding. Restricted funds will arlse from grants and donatlons glven to the charlty
for specific purposes.
2. Trustee remuneration, benefits and expenses
There were no payments, remuneration or benefits to trustees during the period, other
than out of pocket expenses that were reasonably incurred by trustees in promoting the
purposes of the Charity.
3. Related Party Transactions
No payments were made to ￿lated parties during the period.
Page 10

BUThERFUES DEMENTIA SUPPORT AND AcfIviTIES GROUP
NOTES TO THE FINANCIAL STATEMENTS contlnued
YEAR ENDED 31 DECEMBER 2025
4. Fund Analysis
Openln9
Balance
Closing
Balance
Recelpts
Payments
Transfers
Unrestrlcted Funds
General Fund
128,104
169,096
(189,836)
107,364
128,104
169,096
(189,836)
107,364
Designated Funds
Projetts & Match Fundlng
45,831
45,831
45,831
45,831
Restrlcted Funds
Creative Minds
Awards for All
BMBC Central Saturday Events
West Riding Masonic
Better Barnsley Bond
Ward Alliance B Green
BMBC Barnsley Museum Grant
3,866
9,598
564
2,900
(3,725)
(9,598}
(564)
(2,500)
(4,020)
(3,000)
41
2,500
4,950
500
930
500
195
(3,195)
3.000
14,223
10,850
{23,602)
1,471
Total Funds
188,158
179,946
(213.438)
154,666
5. Fund Transfers
There was one fund transfer of £3,000 from the Creative Mind5 Fund to the
BMBC Museum fund.
Page 11

BUThERFLIES DEMENTIA SUPPORT AND AcfivITIES GROUP
NOTES TO THE FINANCIAL sfATEMEMfs contlnued
YEAR ENDED 31 DECEMBER 2025
6. Restrirted Funds
Creative Mlnds - fundlng to contrlbute towards staff costs of the Project Manager, and
towards a monthly cinema trip.
Awards for All fundlng for creatlve sessions, lunch club and other staff costs.
BMBC Bamsle Museum - a grant to cover staff costs, weekly entertalnment and activlty
expense5.
BMBC Central Area Council - Funding for Butterflies Weekend Socials to cover staff and
artivity costs.
West Rldln Masonlc C
aritles - Fundlng from the Freemasonry and Lleutenancles
Partnership Fund for entertainment Costs.
BMBC Better Bam51e Bond Fundlng to cover rent and entertalnment costs for East Dean
events.
BMBC Ward Allian￿ - Funding for the B Green event to pay for pie and peas.
7. Assets retained for the Charity's Own Use
Computers x 2
Water boiler
offi￿ security alarms
Office furniture
Filing cabinet
Page 12