2023-08-31-accounts - Wiltshire Agricultural Preservation Group

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REGISTERED CHARITY NUMBER: 1186093

`WILTSHIRE AGRICULTURAL PRESERVATION GROUP`

UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED
31ST AUGUST 2023

WILTSHIRE AGRICULTURAL PRESERVATION
GROUP

`CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST AUGUST 2023`

		`Page`
`Report of the Trustees`	`1`	`to`	`2`
`Independent Examiner's Report`		`3`
`Statement of Financial Activities`		`4`
`Statement of Financial Position`		`5`
`Notes to the Financial Statements`	`6`	`to`	`10`
`Detailed Statement of Financial Activities`	`11`	`to`	`12`

WILTSHIRE AGRICULTURAL PRESERVATION
GROUP

`REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST AUGUST 2023`

Thetrusteespresenttheirreportwiththefinancialstatementsofthecharityfortheyear ended
31stAugust2023.ThetrusteeshaveadoptedtheprovisionsofAccountingandReportingby Charities:
StatementofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordancewith the
FinancialReportingStandardapplicableintheUKandRepublicofIreland(FRS102)(effective1 January
2019).

`OBJECTIVES AND ACTIVITIES`

`Objectives and aims`

ToadvancetheeducationofthepublicprimarilybutnotexclusivelytheinhabitantsofWiltshireofobsolete or
interesting agricultural plant, machinery and agricultural practices of all types by:

A) Hosting annual events in order to preserve rural and cultural traditions and heritage.

B) Providing educational site visits and educational talks / programmes.

`Significant activities`

ThemainactivityandsourceoffundingforthecharityistheannualWiltshireSteamandVintageRally which
isheldannuallyinJune.Inadditiontothis,thecharityalsoholdsmonthlymeetingsforitsmembers often
with guest speakers, an annual tractor road run and an annual ploughing match / working weekend.

`ACHIEVEMENT AND PERFORMANCE`

`Charitable activities`

Duringthe2023theWiltshireAgriculturalPreservationGroupheld2fundraisingevents,themain event
beingasalwaystheWiltshireSteamandVintageRallyatLydiardPark,theshowwasverywellattended by
exhibitorsandthefeedbackreceivedfromourexhibitorswasgood,Unfortunatelywedidnotreceive the
visitornumberswehadhopedthiswaspossiblyduetotheweatheroverthe2dayswiththeSaturday being
hotandhumidtostartfollowedbyalargestormintheafternoonandtheSundaystartingoffonSunday. We
wereonceagaingiventheprivilegeofaflypastfromtheBattleofBritainMemorialflightonbothdays, and
on the Saturday we had the added bonus of a flypast from the Red Arrows.

ThesecondfundraisingeventwasaChristmasvintagevehicleroadrunwhichraisedacoupleof hundred
pounds for charity funds and was well supported by local vintage vehicle owners.

`Fundraising activities`

TheonlyfundraisingactivitythatweheldduringtheyearwastheWiltshireSteamandVintagerally at
Lydiard Park.

`FINANCIAL REVIEW`

`Financial position`

Unfortunatelythecharitiespositionisnotbrilliantfollowingthelosesfromboththe2022and2023 Wiltshire
SteamandVintageRally,thetrusteesandgoverningcommitteehavemadegreatstridestoreducethe costs
associatedwiththe2024show,butitisgoingtobeseveralyearsbeforethecharityisinthesame position
as it was before the 2022 rally

`Reserves policy`

Itistheaimofthetrusteestomaintainatleastequalto2years'worthofexpensesrequiredtostage the
Wiltshire Steam and Vintage Rally.

Page 1

WILTSHIRE AGRICULTURAL PRESERVATION
GROUP

`REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST AUGUST 2023`

`FUTURE PLANS`

Thecharityintendstorunfurthersmallfundraisingeventsduringthe2023/2024financialyear,with both
ChristmasandEastervintagevehicleroadrunsplanned,aswellas2FatherChristmastoursone around
ChiseldonandonearoundWiltshireintheleaduptoChristmaswhereFatherChristmasandhissleighwill be
pulled around the behind a vintage tractor.

WealsoplantoruntheWiltshireSteamandVintageRallyagainin2024atitsnewhomeofBroad Town
brewery,planningiswellunderwayforthisandatpresentcostsareindicatedtobesignificantlylessthan for
thelast2years,withsignificantsavingsbeingmadebynotehavingtosecurityfencetheshowareaor pay
for the rent of the show field, these 2 items alone were approx £15,000 for the 2023 show.

`STRUCTURE, GOVERNANCE AND MANAGEMENT`

`Governing document`

Thecharityiscontrolledbyitsgoverningdocument,adeedoftrust,andconstitutesan unincorporated
charity.Thecharityhasproceduresandpoliciesinplaceinlinewithrecommendationsfromthe Small
Charities Coalition.

`REFERENCE AND ADMINISTRATIVE DETAILS`

`Registered Charity number`

`Principal address`

PO Box 4269
Calne
Wiltshire
SN11 7AZ

`Trustees`

Mr M W Liddiard Trustee
Mr N R Banks Trustee
Mr A J Vickery Trustee
Mr K Dickens (appointed 1.10.23)
Ms L Upton (appointed 1.10.23)
Mr W Sherman (appointed 1.10.23)
Mr N Wood (appointed 1.9.23)

`Independent Examiner`

Morris Owen
Chartered Accountants
43-45 Devizes Road
SWINDON
Wiltshire
SN1 4BG

Approved by order of the board of trustees on 29th May 2024 and signed on its behalf by:

Mr M W Liddiard - Trustee

Page 2

`INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WILTSHIRE AGRICULTURAL PRESERVATION`

`GROUP`

`Independent examiner's report to the trustees of Wiltshire Agricultural Preservation Group`

IreporttothecharitytrusteesonmyexaminationoftheaccountsofWiltshireAgricultural Preservation
Group (the Trust) for the year ended 31st August 2023.

`Responsibilities and basis of report`

AsthecharitytrusteesoftheTrustyouareresponsibleforthepreparationoftheaccountsinaccordance with
the requirements of the Charities Act 2011 ('the Act').

IreportinrespectofmyexaminationoftheTrust'saccountscarriedoutunderSection145oftheActand in
carryingoutmyexaminationIhavefollowedallapplicableDirectionsgivenbytheCharityCommission under
Section 145(5)(b) of the Act.

`Independent examiner's statement`

Ihavecompletedmyexamination.Iconfirmthatnomaterialmattershavecometomyattention in
connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

Ihavenoconcernsandhavecomeacrossnoothermattersinconnectionwiththeexaminationto which
attentionshouldbedrawninthisreportinordertoenableaproperunderstandingoftheaccountsto be
reached.

Ian Sumbler FCCA

Morris Owen
Chartered Accountants
43-45 Devizes Road
SWINDON
Wiltshire
SN1 4BG

Date:

Page 3

`WILTSHIRE AGRICULTURAL PRESERVATION GROUP`

`STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST AUGUST 2023`

2023
Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
897
Other trading activities
2
38,737
Total
39,634
EXPENDITURE ON
Charitable activities
Charity expenditure
59,479
NET INCOME/(EXPENDITURE)
(19,845)
RECONCILIATION OF FUNDS
Total funds brought forward
38,834
TOTAL FUNDS CARRIED FORWARD
18,989 2022
Total
funds
£
200
42,340
42,540
62,069
(19,529)
58,363
38,834

The notes form part of these financial statements

Page 4

WILTSHIRE AGRICULTURAL PRESERVATION
GROUP

`STATEMENT OF FINANCIAL POSITION 31ST AUGUST 2023`

2023
Unrestricted
funds
Notes
£
FIXED ASSETS
Intangible assets
6
48
Tangible assets
7
3,912
3,960
CURRENT ASSETS
Stocks
8
1,755
Debtors
9
605
Cash at bank
13,731
16,091
CREDITORS
Amounts falling due within one year
10
(1,062)
NET CURRENT ASSETS
15,029
TOTAL ASSETS LESS CURRENT
LIABILITIES
18,989
NET ASSETS
18,989
FUNDS
11
Unrestricted funds
18,989
TOTAL FUNDS
18,989 2022
Total
funds
£
104
4,653
4,757
1,680
1,051
32,157
34,888
(811)
34,077
38,834
38,834
38,834
38,834

ThefinancialstatementswereapprovedbytheBoardofTrusteesandauthorisedforissueon29thMay 2024
and were signed on its behalf by:

Mr M W Liddiard - Trustee

The notes form part of these financial statements

Page 5

WILTSHIRE AGRICULTURAL PRESERVATION

GROUP

`NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST AUGUST 2023`

`1. ACCOUNTING POLICIES`

`Basis of preparing the financial statements`

Thefinancialstatementsofthecharity,whichisapublicbenefitentityunderFRS102,have been
preparedinaccordancewiththeCharitiesSORP(FRS102)'AccountingandReportingby Charities:
StatementofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsin accordance
withtheFinancialReportingStandardapplicableintheUKandRepublicofIreland(FRS102) (effective
1January2019)',FinancialReportingStandard102'TheFinancialReportingStandardapplicable in
theUKandRepublicofIreland'andtheCharitiesAct2011.Thefinancialstatementshave been
prepared under the historical cost convention.

`Income`

AllincomeisrecognisedintheStatementofFinancialActivitiesoncethecharityhasentitlementto the
funds, it is probable that the income will be received and the amount can be measured reliably.

`Expenditure`

Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructive obligation
committingthecharitytothatexpenditure,itisprobablethatatransferofeconomicbenefitswill be
requiredinsettlementandtheamountoftheobligationcanbemeasuredreliably.Expenditure is
accountedforonanaccrualsbasisandhasbeenclassifiedunderheadingsthataggregateall cost
relatedtothecategory.Wherecostscannotbedirectlyattributedtoparticularheadingsthey have
been allocated to activities on a basis consistent with the use of resources.

`Patents`

Patents are being amortised on a straight line basis over their estimated economic life of 3 years.

`Tangible fixed assets`

Depreciationisprovidedatthefollowingannualratesinordertowriteoffeachassetover its
estimated useful life.

Plant & equipment- 15% on reducing balance
Computer equipment- 33% on cost

`Stocks`

Stocksarevaluedatthelowerofcostandnetrealisablevalue,aftermakingdueallowance for
obsolete and slow moving items.

`Taxation`

The charity is exempt from tax on its charitable activities.

`Fund accounting`

Unrestrictedfundscanbeusedinaccordancewiththecharitableobjectivesatthediscretionof the
trustees.

Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsofthe charity.
Restrictionsarisewhenspecifiedbythedonororwhenfundsareraisedforparticular restricted
purposes.

Furtherexplanationofthenatureandpurposeofeachfundisincludedinthenotestothe financial
statements.

continued...

Page 6

WILTSHIRE AGRICULTURAL PRESERVATION
GROUP

`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST AUGUST 2023`

`2. OTHER TRADING ACTIVITIES`

`Event income` `Subscriptions & group meetings`	`2023` `£` `38,727` `10` `38,737`	`2022` `£` `42,230` `110`
		`42,340`

`3. TRUSTEES' REMUNERATION AND BENEFITS`

Therewerenotrustees'remunerationorotherbenefitsfortheyearended31stAugust2023nor for
the year ended 31st August 2022.

`Trustees' expenses`

Duringtheyear,trusteeswerereimbursedatotalof£1861(2022£6892)forcharityexpenses paid
privately.Theseexpensesrelatetoeventcostssuchashireofequipment,advertising,payment for
first aiders amongst others.

`4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES`

	`Unrestricted`
	`funds`
	`£`
`INCOME AND ENDOWMENTS FROM`
`Donations and legacies`	`200`
`Other trading activities`	`42,340`
`Total`	`42,540`
`EXPENDITURE ON`
`Charitable activities`
`Charity expenditure`	`62,069`
`NET INCOME/(EXPENDITURE)`	`(19,529)`
`RECONCILIATION OF FUNDS`
`Total funds brought forward`	`58,363`
`TOTAL FUNDS CARRIED FORWARD`	`38,834`

continued...

Page 7

WILTSHIRE AGRICULTURAL PRESERVATION
GROUP

`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST AUGUST 2023`

`5. INDEPENDENT EXAMINER FEES`

	`2023`	`2022`
	`£`	`£`
`Statutory accounts production & external scrutiny`	`1,060`	`1,020`

	`1,060`	`1,020`

`INTANGIBLE FIXED ASSETS` `COST` `At 1st September 2022 and` `31st August 2023` `AMORTISATION` `At 1st September 2022` `Charge for year` `At 31st August 2023` `NET BOOK VALUE` `At 31st August 2023` `At 31st August 2022`	`l`	`Patents` `and` `icences` `£` `170` `66` `56` `122` `48` `104`

`6. INTANGIBLE FIXED ASSETS`

`7. TANGIBLE FIXED ASSETS`

`TANGIBLE FIXED ASSETS`
	`Plant &`	`Computer`
	`equipment`	`equipment`	`Totals`
	`£`	`£`	`£`
`COST`
`At 1st September 2022 and`
`31st August 2023`	`7,090`	`162`	`7,252`
`DEPRECIATION`
`At 1st September 2022`	`2,501`	`98`	`2,599`
`Charge for year`	`688`	`53`	`741`
`At 31st August 2023`	`3,189`	`151`	`3,340`
`NET BOOK VALUE`
`At 31st August 2023`	`3,901`	`11`	`3,912`
`At 31st August 2022`	`4,589`	`64`	`4,653`

continued...

Page 8

WILTSHIRE AGRICULTURAL PRESERVATION
GROUP

`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST AUGUST 2023`

8.
STOCKS
Stocks
9.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Prepayments and accrued income
10.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Other creditors
11.
MOVEMENT IN FUNDS
At 1.9.22
£
Unrestricted funds
General fund
38,834
TOTAL FUNDS
38,834
Net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
39,634
TOTAL FUNDS
39,634
Comparatives for movement in funds
At 1.9.21
£
Unrestricted funds
General fund
58,363
TOTAL FUNDS
58,363 2023
2022
£
£
1,755
1,680
2023
2022
£
£
605
1,051
2023
2022
£
£
1,062
811
Net
movement
At
in funds
31.8.23
£
£
(19,845)
18,989
(19,845)
18,989
Resources
Movement
expended
in funds
£
£
(59,479)
(19,845)
(59,479)
(19,845)
Net
movement
At
in funds
31.8.22
£
£
(19,529)
38,834
(19,529)
38,834

continued...

Page 9

WILTSHIRE AGRICULTURAL PRESERVATION
GROUP

`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST AUGUST 2023`

`11. MOVEMENT IN FUNDS - continued`

Comparative net movement in funds, included in the above are as follows:

	`Incoming`	`Resources`	`Movement`
	`resources`	`expended`	`in funds`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`42,540`	`(62,069)`	`(19,529)`
`TOTAL FUNDS`	`42,540`	`(62,069)`	`(19,529)`

A current year 12 months and prior year 12 months combined position is as follows:

`Net` `movement` `At 1.9.21` `in funds` `£` `£` `Unrestricted funds` `General fund` `58,363` `(39,374)` `TOTAL FUNDS` `58,363` `(39,374)`	`At` `31.8.23` `£` `18,989`
	`18,989`

Acurrentyear12monthsandprioryear12monthscombinednetmovementinfunds,includedin the
above are as follows:

	`Incoming`	`Resources`	`Movement`
	`resources`	`expended`	`in funds`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`82,174`	`(121,548)`	`(39,374)`
`TOTAL FUNDS`	`82,174`	`(121,548)`	`(39,374)`

`12. RELATED PARTY DISCLOSURES`

There were no related party transactions for the year ended 31st August 2023.

Page 10

WILTSHIRE AGRICULTURAL PRESERVATION
GROUP

`DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST AUGUST 2023`

`INCOME AND ENDOWMENTS` `Donations and legacies` `Donations` `Other trading activities` `Event income` `Subscriptions & group meetings` `Total incoming resources` `EXPENDITURE` `Charitable activities` `Advertising` `Hire of equipment` `Haulage` `Site services` `Hire of site` `Attendance` `Security` `First aid cover` `Entertainment` `Commentators` `Other event costs` `Support costs` `Management` `Insurance` `Postage and stationery` `Finance` `Bank charges` `Other` `Amortisation of intangible fixed assets` `Depreciation of tangible fixed assets` `Loss on disposal of fixed assets`	`2023` `£` `897` `38,727` `10` `38,737` `39,634` `1,029` `20,953` `350` `5,558` `6,384` `3,200` `6,098` `3,899` `300` `350` `6,947` `55,068` `1,535` `685` `2,220` `121` `56` `742` `-` `798`	`2022` `£` `200` `42,230` `110`
		`42,340`
		`42,540` `758` `18,719` `1,055` `13,329` `6,420` `1,690` `5,508` `3,100` `600` `350` `6,913`
		`58,442` `984` `450`
		`1,434` `170` `56` `834` `293`
		`1,183`

This page does not form part of the statutory financial statements

Page 11

WILTSHIRE AGRICULTURAL PRESERVATION
GROUP

`DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST AUGUST 2023`

	`2023`	`2022`
	`£`	`£`
`Other`
`Governance costs`
`Accountancy and legal fees`	`1,272`	`840`
`Total resources expended`	`59,479`	`62,069`
`Net expenditure`	`(19,845)`	`(19,529)`

This page does not form part of the statutory financial statements

Page 12