``` REGISTERED CHARITY NUMBER: 1186093 ``` ## **`WILTSHIRE AGRICULTURAL PRESERVATION GROUP`** ``` UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST AUGUST 2023 ``` ``` WILTSHIRE AGRICULTURAL PRESERVATION GROUP ``` ## **`CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST AUGUST 2023`** |||**`Page`**|| |---|---|---|---| |**`Report of the Trustees`**|`1`|`to`|`2`| |**`Independent Examiner's Report`**||`3`|| |**`Statement of Financial Activities`**||`4`|| |**`Statement of Financial Position`**||`5`|| |**`Notes to the Financial Statements`**|`6`|`to`|`10`| |**`Detailed Statement of Financial Activities`**|`11`|`to`|`12`| ``` WILTSHIRE AGRICULTURAL PRESERVATION GROUP ``` ## **`REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST AUGUST 2023`** ``` Thetrusteespresenttheirreportwiththefinancialstatementsofthecharityfortheyear ended 31stAugust2023.ThetrusteeshaveadoptedtheprovisionsofAccountingandReportingby Charities: StatementofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordancewith the FinancialReportingStandardapplicableintheUKandRepublicofIreland(FRS102)(effective1 January 2019). ``` ## **`OBJECTIVES AND ACTIVITIES`** ## **`Objectives and aims`** ``` ToadvancetheeducationofthepublicprimarilybutnotexclusivelytheinhabitantsofWiltshireofobsolete or interesting agricultural plant, machinery and agricultural practices of all types by: ``` ``` A) Hosting annual events in order to preserve rural and cultural traditions and heritage. ``` - `B) Providing educational site visits and educational talks / programmes.` ## **`Significant activities`** ``` ThemainactivityandsourceoffundingforthecharityistheannualWiltshireSteamandVintageRally which isheldannuallyinJune.Inadditiontothis,thecharityalsoholdsmonthlymeetingsforitsmembers often with guest speakers, an annual tractor road run and an annual ploughing match / working weekend. ``` ## **`ACHIEVEMENT AND PERFORMANCE`** ## **`Charitable activities`** ``` Duringthe2023theWiltshireAgriculturalPreservationGroupheld2fundraisingevents,themain event beingasalwaystheWiltshireSteamandVintageRallyatLydiardPark,theshowwasverywellattended by exhibitorsandthefeedbackreceivedfromourexhibitorswasgood,Unfortunatelywedidnotreceive the visitornumberswehadhopedthiswaspossiblyduetotheweatheroverthe2dayswiththeSaturday being hotandhumidtostartfollowedbyalargestormintheafternoonandtheSundaystartingoffonSunday. We wereonceagaingiventheprivilegeofaflypastfromtheBattleofBritainMemorialflightonbothdays, and on the Saturday we had the added bonus of a flypast from the Red Arrows. ``` ``` ThesecondfundraisingeventwasaChristmasvintagevehicleroadrunwhichraisedacoupleof hundred pounds for charity funds and was well supported by local vintage vehicle owners. ``` ## **`Fundraising activities`** ``` TheonlyfundraisingactivitythatweheldduringtheyearwastheWiltshireSteamandVintagerally at Lydiard Park. ``` ## **`FINANCIAL REVIEW`** ## **`Financial position`** ``` Unfortunatelythecharitiespositionisnotbrilliantfollowingthelosesfromboththe2022and2023 Wiltshire SteamandVintageRally,thetrusteesandgoverningcommitteehavemadegreatstridestoreducethe costs associatedwiththe2024show,butitisgoingtobeseveralyearsbeforethecharityisinthesame position as it was before the 2022 rally ``` ## **`Reserves policy`** ``` Itistheaimofthetrusteestomaintainatleastequalto2years'worthofexpensesrequiredtostage the Wiltshire Steam and Vintage Rally. ``` ``` Page 1 ``` ``` WILTSHIRE AGRICULTURAL PRESERVATION GROUP ``` ## **`REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST AUGUST 2023`** ## **`FUTURE PLANS`** ``` Thecharityintendstorunfurthersmallfundraisingeventsduringthe2023/2024financialyear,with both ChristmasandEastervintagevehicleroadrunsplanned,aswellas2FatherChristmastoursone around ChiseldonandonearoundWiltshireintheleaduptoChristmaswhereFatherChristmasandhissleighwill be pulled around the behind a vintage tractor. ``` ``` WealsoplantoruntheWiltshireSteamandVintageRallyagainin2024atitsnewhomeofBroad Town brewery,planningiswellunderwayforthisandatpresentcostsareindicatedtobesignificantlylessthan for thelast2years,withsignificantsavingsbeingmadebynotehavingtosecurityfencetheshowareaor pay for the rent of the show field, these 2 items alone were approx £15,000 for the 2023 show. ``` ## **`STRUCTURE, GOVERNANCE AND MANAGEMENT`** ## **`Governing document`** ``` Thecharityiscontrolledbyitsgoverningdocument,adeedoftrust,andconstitutesan unincorporated charity.Thecharityhasproceduresandpoliciesinplaceinlinewithrecommendationsfromthe Small Charities Coalition. ``` ## **`REFERENCE AND ADMINISTRATIVE DETAILS`** ## **`Registered Charity number`** ``` 1186093 ``` ## **`Principal address`** ``` PO Box 4269 Calne Wiltshire SN11 7AZ ``` ## **`Trustees`** ``` Mr M W Liddiard Trustee Mr N R Banks Trustee Mr A J Vickery Trustee Mr K Dickens (appointed 1.10.23) Ms L Upton (appointed 1.10.23) Mr W Sherman (appointed 1.10.23) Mr N Wood (appointed 1.9.23) ``` ## **`Independent Examiner`** ``` Morris Owen Chartered Accountants 43-45 Devizes Road SWINDON Wiltshire SN1 4BG ``` ``` Approved by order of the board of trustees on 29th May 2024 and signed on its behalf by: ``` ``` Mr M W Liddiard - Trustee ``` ``` Page 2 ``` ## **`INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WILTSHIRE AGRICULTURAL PRESERVATION`** ## **`GROUP`** ## **`Independent examiner's report to the trustees of Wiltshire Agricultural Preservation Group`** ``` IreporttothecharitytrusteesonmyexaminationoftheaccountsofWiltshireAgricultural Preservation Group (the Trust) for the year ended 31st August 2023. ``` ## **`Responsibilities and basis of report`** ``` AsthecharitytrusteesoftheTrustyouareresponsibleforthepreparationoftheaccountsinaccordance with the requirements of the Charities Act 2011 ('the Act'). ``` ``` IreportinrespectofmyexaminationoftheTrust'saccountscarriedoutunderSection145oftheActand in carryingoutmyexaminationIhavefollowedallapplicableDirectionsgivenbytheCharityCommission under Section 145(5)(b) of the Act. ``` ## **`Independent examiner's statement`** ``` Ihavecompletedmyexamination.Iconfirmthatnomaterialmattershavecometomyattention in connection with the examination giving me cause to believe that in any material respect: ``` `1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or` `2. the accounts do not accord with those records; or` `3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.` ``` Ihavenoconcernsandhavecomeacrossnoothermattersinconnectionwiththeexaminationto which attentionshouldbedrawninthisreportinordertoenableaproperunderstandingoftheaccountsto be reached. ``` ``` Ian Sumbler FCCA ``` ``` Morris Owen Chartered Accountants 43-45 Devizes Road SWINDON Wiltshire SN1 4BG ``` ``` Date: ``` ``` Page 3 ``` ## **`WILTSHIRE AGRICULTURAL PRESERVATION GROUP`** ## **`STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST AUGUST 2023`** |**`2023`**
**`Unrestricted`**
**`funds`**
`Notes`
**`£`**
**`INCOME AND ENDOWMENTS FROM`**
`Donations and legacies`
**`897`**
`Other trading activities`
`2`
**`38,737`**
**`Total`**
**`39,634`**
**`EXPENDITURE ON`**
**`Charitable activities`**
`Charity expenditure`
**`59,479`**
**`NET INCOME/(EXPENDITURE)`**
**`(19,845)`**
**`RECONCILIATION OF FUNDS`**
`Total funds brought forward`
**`38,834`**
**`TOTAL FUNDS CARRIED FORWARD`**
**`18,989`**|`2022`
`Total`
`funds`
`£`
`200`
`42,340`
`42,540`
`62,069`
`(19,529)`
`58,363`
`38,834`| |---|---| ``` The notes form part of these financial statements ``` ``` Page 4 ``` ``` WILTSHIRE AGRICULTURAL PRESERVATION GROUP ``` ## **`STATEMENT OF FINANCIAL POSITION 31ST AUGUST 2023`** |**`2023`**
**`Unrestricted`**
**`funds`**
`Notes`
**`£`**
**`FIXED ASSETS`**
`Intangible assets`
`6`
**`48`**
`Tangible assets`
`7`
**`3,912`**
**`3,960`**
**`CURRENT ASSETS`**
`Stocks`
`8`
**`1,755`**
`Debtors`
`9`
**`605`**
`Cash at bank`
**`13,731`**
**`16,091`**
**`CREDITORS`**
`Amounts falling due within one year`
`10`
**`(1,062)`**
**`NET CURRENT ASSETS`**
**`15,029`**
**`TOTAL ASSETS LESS CURRENT`**
**`LIABILITIES`**
**`18,989`**
**`NET ASSETS`**
**`18,989`**
**`FUNDS`**
`11`
`Unrestricted funds`
**`18,989`**
**`TOTAL FUNDS`**
**`18,989`**|`2022`
`Total`
`funds`
`£`
`104`
`4,653`
`4,757`
`1,680`
`1,051`
`32,157`
`34,888`
`(811)`
`34,077`
`38,834`
`38,834`
`38,834`
`38,834`| |---|---| ``` ThefinancialstatementswereapprovedbytheBoardofTrusteesandauthorisedforissueon29thMay 2024 and were signed on its behalf by: ``` ``` Mr M W Liddiard - Trustee ``` ``` The notes form part of these financial statements ``` ``` Page 5 ``` ``` WILTSHIRE AGRICULTURAL PRESERVATION ``` ``` GROUP ``` ## **`NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST AUGUST 2023`** ## **`1. ACCOUNTING POLICIES`** ## **`Basis of preparing the financial statements`** ``` Thefinancialstatementsofthecharity,whichisapublicbenefitentityunderFRS102,have been preparedinaccordancewiththeCharitiesSORP(FRS102)'AccountingandReportingby Charities: StatementofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsin accordance withtheFinancialReportingStandardapplicableintheUKandRepublicofIreland(FRS102) (effective 1January2019)',FinancialReportingStandard102'TheFinancialReportingStandardapplicable in theUKandRepublicofIreland'andtheCharitiesAct2011.Thefinancialstatementshave been prepared under the historical cost convention. ``` ## **`Income`** ``` AllincomeisrecognisedintheStatementofFinancialActivitiesoncethecharityhasentitlementto the funds, it is probable that the income will be received and the amount can be measured reliably. ``` ## **`Expenditure`** ``` Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructive obligation committingthecharitytothatexpenditure,itisprobablethatatransferofeconomicbenefitswill be requiredinsettlementandtheamountoftheobligationcanbemeasuredreliably.Expenditure is accountedforonanaccrualsbasisandhasbeenclassifiedunderheadingsthataggregateall cost relatedtothecategory.Wherecostscannotbedirectlyattributedtoparticularheadingsthey have been allocated to activities on a basis consistent with the use of resources. ``` ## **`Patents`** ``` Patents are being amortised on a straight line basis over their estimated economic life of 3 years. ``` ## **`Tangible fixed assets`** ``` Depreciationisprovidedatthefollowingannualratesinordertowriteoffeachassetover its estimated useful life. ``` ``` Plant & equipment- 15% on reducing balance Computer equipment- 33% on cost ``` ## **`Stocks`** ``` Stocksarevaluedatthelowerofcostandnetrealisablevalue,aftermakingdueallowance for obsolete and slow moving items. ``` ## **`Taxation`** ``` The charity is exempt from tax on its charitable activities. ``` ## **`Fund accounting`** ``` Unrestrictedfundscanbeusedinaccordancewiththecharitableobjectivesatthediscretionof the trustees. ``` ``` Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsofthe charity. Restrictionsarisewhenspecifiedbythedonororwhenfundsareraisedforparticular restricted purposes. ``` ``` Furtherexplanationofthenatureandpurposeofeachfundisincludedinthenotestothe financial statements. ``` ``` continued... ``` ``` Page 6 ``` ``` WILTSHIRE AGRICULTURAL PRESERVATION GROUP ``` ## **`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST AUGUST 2023`** ## **`2. OTHER TRADING ACTIVITIES`** |`Event income`
`Subscriptions & group meetings`|**`2023`**
**`£`**
**`38,727`**
**`10`**
**`38,737`**|`2022`
`£`
`42,230`
`110`| |---|---|---| |||`42,340`| ## **`3. TRUSTEES' REMUNERATION AND BENEFITS`** ``` Therewerenotrustees'remunerationorotherbenefitsfortheyearended31stAugust2023nor for the year ended 31st August 2022. ``` ## **`Trustees' expenses`** ``` Duringtheyear,trusteeswerereimbursedatotalof£1861(2022£6892)forcharityexpenses paid privately.Theseexpensesrelatetoeventcostssuchashireofequipment,advertising,payment for first aiders amongst others. ``` ## **`4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES`** ||`Unrestricted`| |---|---| ||`funds`| ||`£`| |**`INCOME AND ENDOWMENTS FROM`**|| |`Donations and legacies`|`200`| |`Other trading activities`|`42,340`| |**`Total`**|`42,540`| |**`EXPENDITURE ON`**|| |**`Charitable activities`**|| |`Charity expenditure`|`62,069`| |**`NET INCOME/(EXPENDITURE)`**|`(19,529)`| |**`RECONCILIATION OF FUNDS`**|| |`Total funds brought forward`|`58,363`| |**`TOTAL FUNDS CARRIED FORWARD`**|`38,834`| ``` continued... ``` ``` Page 7 ``` ``` WILTSHIRE AGRICULTURAL PRESERVATION GROUP ``` ## **`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST AUGUST 2023`** ## **`5. INDEPENDENT EXAMINER FEES`** ||**`2023`**|`2022`| |---|---|---| ||**`£`**|`£`| |`Statutory accounts production & external scrutiny`|**`1,060`**|`1,020`| |||| ||**`1,060`**|`1,020`| |||| |**`INTANGIBLE FIXED ASSETS`**
**`COST`**
`At 1st September 2022 and`
`31st August 2023`
**`AMORTISATION`**
`At 1st September 2022`
`Charge for year`
`At 31st August 2023`
**`NET BOOK VALUE`**
`At 31st August 2023`
`At 31st August 2022`|`l`|`Patents`
`and`
`icences`
`£`
**`170`**
**`66`**
**`56`**
**`122`**
**`48`**
`104`| ## **`6. INTANGIBLE FIXED ASSETS`** ## **`7. TANGIBLE FIXED ASSETS`** |**`TANGIBLE FIXED ASSETS`**|||| |---|---|---|---| ||`Plant &`|`Computer`|| ||`equipment`|`equipment`|`Totals`| ||`£`|`£`|`£`| |**`COST`**|||| |`At 1st September 2022 and`|||| |`31st August 2023`|**`7,090`**|**`162`**|**`7,252`**| |**`DEPRECIATION`**|||| |`At 1st September 2022`|**`2,501`**|**`98`**|**`2,599`**| |`Charge for year`|**`688`**|**`53`**|**`741`**| |`At 31st August 2023`|**`3,189`**|**`151`**|**`3,340`**| |**`NET BOOK VALUE`**|||| |`At 31st August 2023`|**`3,901`**|**`11`**|**`3,912`**| |`At 31st August 2022`|`4,589`|`64`|`4,653`| ``` continued... ``` ``` Page 8 ``` ``` WILTSHIRE AGRICULTURAL PRESERVATION GROUP ``` ## **`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST AUGUST 2023`** |**`8.`**
**`STOCKS`**
`Stocks`
**`9.`**
**`DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR`**
`Prepayments and accrued income`
**`10.`**
**`CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR`**
`Other creditors`
**`11.`**
**`MOVEMENT IN FUNDS`**
`At 1.9.22`
`£`
**`Unrestricted funds`**
`General fund`
**`38,834`**
**`TOTAL FUNDS`**
**`38,834`**
`Net movement in funds, included in the above are as follows:`
`Incoming`
`resources`
`£`
**`Unrestricted funds`**
`General fund`
**`39,634`**
**`TOTAL FUNDS`**
**`39,634`**
**`Comparatives for movement in funds`**
`At 1.9.21`
`£`
**`Unrestricted funds`**
`General fund`
`58,363`
**`TOTAL FUNDS`**
`58,363`|**`2023`**
`2022`
**`£`**
`£`
**`1,755`**
`1,680`
**`2023`**
`2022`
**`£`**
`£`
**`605`**
`1,051`
**`2023`**
`2022`
**`£`**
`£`
**`1,062`**
`811`
`Net`
`movement`
`At`
`in funds`
`31.8.23`
`£`
`£`
**`(19,845)`**
**`18,989`**
**`(19,845)`**
**`18,989`**
`Resources`
`Movement`
`expended`
`in funds`
`£`
`£`
**`(59,479)`**
**`(19,845)`**
**`(59,479)`**
**`(19,845)`**
`Net`
`movement`
`At`
`in funds`
`31.8.22`
`£`
`£`
`(19,529)`
`38,834`
`(19,529)`
`38,834`| |---|---| ``` continued... ``` ``` Page 9 ``` ``` WILTSHIRE AGRICULTURAL PRESERVATION GROUP ``` ## **`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST AUGUST 2023`** ## **`11. MOVEMENT IN FUNDS - continued`** ``` Comparative net movement in funds, included in the above are as follows: ``` ||`Incoming`|`Resources`|`Movement`| |---|---|---|---| ||`resources`|`expended`|`in funds`| ||`£`|`£`|`£`| |**`Unrestricted funds`**|||| |`General fund`|`42,540`|`(62,069)`|`(19,529)`| |**`TOTAL FUNDS`**|`42,540`|`(62,069)`|`(19,529)`| ``` A current year 12 months and prior year 12 months combined position is as follows: ``` |`Net`
`movement`
`At 1.9.21`
`in funds`
`£`
`£`
**`Unrestricted funds`**
`General fund`
`58,363`
`(39,374)`
**`TOTAL FUNDS`**
`58,363`
`(39,374)`|`At`
`31.8.23`
`£`
`18,989`| |---|---| ||`18,989`| ``` Acurrentyear12monthsandprioryear12monthscombinednetmovementinfunds,includedin the above are as follows: ``` ||`Incoming`|`Resources`|`Movement`| |---|---|---|---| ||`resources`|`expended`|`in funds`| ||`£`|`£`|`£`| |**`Unrestricted funds`**|||| |`General fund`|`82,174`|`(121,548)`|`(39,374)`| |**`TOTAL FUNDS`**|`82,174`|`(121,548)`|`(39,374)`| ## **`12. RELATED PARTY DISCLOSURES`** ``` There were no related party transactions for the year ended 31st August 2023. ``` ``` Page 10 ``` ``` WILTSHIRE AGRICULTURAL PRESERVATION GROUP ``` ## **`DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST AUGUST 2023`** |**`INCOME AND ENDOWMENTS`**
**`Donations and legacies`**
`Donations`
**`Other trading activities`**
`Event income`
`Subscriptions & group meetings`
**`Total incoming resources`**
**`EXPENDITURE`**
**`Charitable activities`**
`Advertising`
`Hire of equipment`
`Haulage`
`Site services`
`Hire of site`
`Attendance`
`Security`
`First aid cover`
`Entertainment`
`Commentators`
`Other event costs`
**`Support costs`**
**`Management`**
`Insurance`
`Postage and stationery`
**`Finance`**
`Bank charges`
**`Other`**
`Amortisation of intangible fixed assets`
`Depreciation of tangible fixed assets`
`Loss on disposal of fixed assets`|`2023`
`£`
**`897`**
**`38,727`**
**`10`**
**`38,737`**
**`39,634`**
**`1,029`**
**`20,953`**
**`350`**
**`5,558`**
**`6,384`**
**`3,200`**
**`6,098`**
**`3,899`**
**`300`**
**`350`**
**`6,947`**
**`55,068`**
**`1,535`**
**`685`**
**`2,220`**
**`121`**
**`56`**
**`742`**
**`-`**
**`798`**|`2022`
`£`
`200`
`42,230`
`110`| |---|---|---| |||`42,340`| |||`42,540`
`758`
`18,719`
`1,055`
`13,329`
`6,420`
`1,690`
`5,508`
`3,100`
`600`
`350`
`6,913`| |||`58,442`
`984`
`450`| |||`1,434`
`170`
`56`
`834`
`293`| |||`1,183`| ``` This page does not form part of the statutory financial statements ``` ``` Page 11 ``` ``` WILTSHIRE AGRICULTURAL PRESERVATION GROUP ``` ## **`DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST AUGUST 2023`** ||`2023`|`2022`| |---|---|---| ||`£`|`£`| |**`Other`**||| |**`Governance costs`**||| |`Accountancy and legal fees`|**`1,272`**|`840`| |`Total resources expended`|**`59,479`**|`62,069`| |**`Net expenditure`**|**`(19,845)`**|`(19,529)`| ``` This page does not form part of the statutory financial statements ``` ``` Page 12 ```