2021-03-31-accounts - Birmingham Talking Newspapers For The Blind And Visually Impaired

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period Period start date Period end date Day Month Year Day Month Year From 22 October 2019 To 31 March 2021

Section A Reference and administration details

BIRMINGHAM TALKING NEWSPAPERS Charity name FOR THE BLIND AND VISUALLY IMPAIRED

Other names charity is known by BTNBVI

Registered charity number (if any) 1185917

Charity's principal address Strangford, Lichfield Rd,

Hopwas TAMWORTH Postcode B78 3AG

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Charles Ashton-Gray	Chair	Resigned 1 Dec 2020
Daniel Collman	VC(South)
David Widney
David Gowdy	VC(North)
Paul Bryce
Mike Hughes		Deceased 21 Dec 2019
Sue Bushell		Resigned Feb 2020
Rob Halley		Co-opted Sept 2020 Elected 25 Mar 2021
Alan Johnson		Elected 25 Mar 2021
Kath Collman		Elected 25 Mar 2021
Lizzy Hunting	Treasurer	Elected 25 Mar 2021 Resigned 20 Aug2021
Tim Badger		Elected 25 Mar 2021 Resigned 29 June 2021
Algar Goredema-Braid	Chair	Co-opted 18 May 2021 Resigned 21 Oct 2021

Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name		Dates acted if not for whole year

March 2012

TAR

Names and addresses of advisers (Optional information) Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution (CIO membership model)

(eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) Election at AGM (or co-option if necessary) Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

BTNBVI is affiliated to the national Talking Newspapers Federation (TNF)

BTNBVI has continued with the pattern of operations established by BTNA over its 40 years providing a talking newspaper service.

policies and procedures The change to cio was the first step in a governance and operational
adopted for the induction and improvement intention but we lost some key potential trustees
training of trustees; unexpectedly and then went into lockdown in early 2020. Although we did
the charity’s organisational maintain our services across lockdown when may other TNs had to close, structure and any wider we have not been able to progress our improvement agenda in the way we network with which the charity hoped. works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

March 2012

TAR

Section C Objectives and activities

The object of the BTNBVI is to relieve the blind or visually impaired in the Birmingham area by the provision of recorded material read primarily from newspapers and magazines. Summary of the objects of the charity set out in its governing document In meeting its objects and to provide public benefit, BTNBVI delivers approx 5 hours of recorded material each week which is provided by post using USB memory sticks to 500 B&VI listeners across Birmingham. This is current material, mostly local, and not readily available by other means. Recordings can also be accessed via our website: www.btnbvi.org

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

March 2012

TAR

Additional details of objectives and activities (Optional information)

The charity is run entirely by volunteers working in teams. Our volunteers read and record the material to be included in our audio publications, and perform a variety of administrative tasks

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

March 2012

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Our first year of operation as a CIO has not been an easy one, blighted as it was by the global Covid pandemic. However, we have managed some significant achievements during this difficult period:

We successfully managed to continue sending out our full complement of publications to all listeners who wished to continue with our service. These publications are: Weekly news; weekly magazine; history talk; monthly news; monthly magazine and miscellany magazine
Our volunteer readers learned new skills enabling them to make audio recordings in their own homes and send them for editing and compiling into the various different publications
Our volunteer technicians also learned new skills enabling them to edit the publications in their own homes, using their own equipment and finding websites which allowed them not only to convert incoming recordings into a different audio format, but also to transfer extremely large files from person to person for copying onto memory sticks for our listeners
We carried out risk assessments enabling us to make a managed return to live studio recordings when circumstances permitted
A new board of Trustees was elected at the AGM in March 2021. The Board holds monthly meetings either on zoom or face-to-face

March 2012

TAR

Section E Financial review

On 20 February 2020 funds were transferred from 505512 Birmingham Brief statement of the Talking Newspaper Association (BTNA). This funding (£39674) charity’s policy on reserves represents a historic legacy and two smaller direct grants. It is held now against future costs of usb sticks, listener players and studio kit. We intend to invest in developmental activity especially to improve our formal understanding of our listeners’ expectations and needs. There is also a major technical change underway in the telephone network which we expect to have a significant effect on how we operate. Details of any funds materially None in deficit

Further financial review details (Optional information)

The charity is entirely dependent on donations, grants and legacies You may choose to include additional information, where relevant about:  the charity’s principal sources of funds (including any fundraising);

how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

In 2020 during lockdown it proved very difficult to open a charity bank account. BTNBVI trustees had inherited control over the residual assets of BTNA and continued to use the BTNA bank account for ongoing business. This banking problem has now been remedied with a dedicated BTNBVI account in active operation from 29 October 2021 and all funds are now held in that account or a related savings account

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) A D GOWDY Full name(s) ALFRED DAVID GOWDY Position (eg Secretary, Chair, INTERIM CHAIR etc) Date 31/01/2022

Digitally signed by A D GOWDY DN: C=UK, OU=INTERIM CHAIR, O=BTNBVI, CN=A D GOWDY, E=INFO@BTNBVI.ORG Reason: I am approving this document with my legally binding signatureLocation: BTNBVI Minutes Date: 2022.01.31 11:51:13Z00'00' Foxit PDF Reader Version: 11.1.0

March 2012

TAR

BIRMINGHAM TALKING NEWSPAPERS FOR THE BLIND & VISUALLY IMPAIRED

CHARITY NUMBER 1185917

FINANCIAL STATEMENTS

For the period ended 31st March 2021

ADDRESS

Hopwas TAMWORTH B78 3AG

TRUSTEES

Charles Ashton-Gray Rob Halley Daniel Collman Alan Johnson David Widney Kath Collman David Gowdy Lizzy Hun�ng Paul Bryce Tim Badger

BIRMINGHAM TALKING NEWSPAPERS FOR THE BLIND AND VISUALLY IMPAIRED - CHARITY NUMBER 1185917

RECEIPT AND PAYMENT ACCOUNTS FOR PERIOD FROM 22ND OCTOBER 2019 TO 31ST MARCH 2021

RECEIPTS Dona�ons Interest Total receipts PAYMENTS Room hire Technical equipment Website and email hos�ng Insurance Total payments NET OF RECEIPTS/(PAYMENTS) Cash funds at previous period Cash funds at period end STATEMENT OF ASSETS AND LIABILITIES AT THE END OF THE PERIOD Cash funds (see note 2) HSBC (held in trust) Virgin (held in trust) Other monetary assets Investment assets Laptops (not valued) Other equipment (not valued) Liabili�es Accountant's fee Other administra�on and running costs Assets retained for organisa�on's own use (see note 3)	C	urrent period £ Unrestricted 9,301 185 9,486 2,040 - 144 221 533 2,938 6,548 39,711 46,259 8,581 37,678 46,259 - - - - - 500 500 01/04/20- 31/03/21	C	urrent period £ Unrestricted 2,015 140 2,155 1,115 3,385 144 220 228 5,092 (2,937 ) 42,648 39,711 2,217 37,494 39,711 - - - - - - - 22/10/19- 31/03/20		T	O


							11,641
							3,155 3,385 288 441 761
							8,030
							3,611 42,648
							46,259

							8,581 37,678
							46,259

							-

							-
							- -
							-
							500
							500

Signed by Trustees on behalf of all

SIGNATURE

PRINT NAME DATE

Digitally signed by A D GOWDYDN: C=UK, OU=INTERIM CHAIR, O=BTNBVI, CN=A D GOWDY, E=INFO@BTNBVI.ORGReason: I am approving this document with my legally binding signatureLocation: BTNBVI MinutesDate: 2022.01.31 11:49:19Z00'00'Foxit PDF Reader Version: 11.1.0

A D GOWDY

ALFRED DAVID GOWDY

31-01-22

NOTES TO THE ACCOUNTS

1 Basis of prepara�on

Merger accoun�ng has been applied and the receipts, payments, statement of assets and liabili�es and funds of the unincorporated charity, which was converted to CIO as per note 4 below, has been presented combined.

2 Cash funds held

Birmingham Talking Newspapers for the Blind and Visually Impaired ("BTNBVI"). However, due to legal documenta�on in accordance with note 4 below, all monies s�ll held in the name of Birmingham Talking Newspapers Associa�on was held on trust for BTNBVI.

3 Assets retained for charity's own use

Studio equipment (laptops, mixers, USB copiers) for both studios

4 Conversion of unincorporated charity to CIO

In accordance with the ves�ng declara�on dated 19th December 2019, and resolu�on of the Trustees of Brimingham Talking Newspaper Associa�on registered number 505512 dated 18th July 2019, all property was transferred to Birmingham Talking Newspapers for the Blind and Visually Impaired on 20th February 2020.

Cash at bank held as at that date was as follows: £ HSBC Virgin	2181 37493
	39674

Trustees of both organisa�ons were as follows: David Widney Daniel Collman Charles Ashton-Gray Alfred D Gowdy