**Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From 22 October 2019 To 31 March 2021** ## Section A Reference and administration details **BIRMINGHAM TALKING NEWSPAPERS Charity name FOR THE BLIND AND VISUALLY IMPAIRED** **Other names charity is known by BTNBVI** **Registered charity number (if any) 1185917** **Charity's principal address Strangford, Lichfield Rd,** **Hopwas TAMWORTH Postcode B78 3AG** **Names of the charity trustees who manage the charity** ||1
2
3
4
5
6
7
8
9
10
11
12
13
14|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---|---| |||Charles
Ashton-Gray|Chair|Resigned 1 Dec 2020|| |||Daniel Collman|VC(South)||| |||David Widney|||| |||David Gowdy|VC(North)||| |||Paul Bryce|||| |||Mike Hughes||Deceased 21 Dec 2019|| |||Sue Bushell||Resigned Feb 2020|| |||Rob Halley||Co-opted Sept 2020
Elected 25 Mar 2021|| |||Alan Johnson||Elected 25 Mar 2021|| |||Kath Collman||Elected 25 Mar 2021|| |||Lizzy Hunting|Treasurer|Elected 25 Mar 2021
Resigned 20 Aug2021|| |||Tim Badger||Elected 25 Mar 2021
Resigned 29 June 2021|| |||Algar
Goredema-Braid|Chair|Co-opted 18 May 2021
Resigned 21 Oct 2021|| ||||||| |||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| |||**Name**||**Dates acted if not for whole year**|| ||||||| March **2012** **TAR** 1 **Names and addresses of advisers (Optional information) Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution (CIO membership model) (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) Election at AGM (or co-option if necessary) Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: BTNBVI is affiliated to the national Talking Newspapers Federation (TNF) BTNBVI has continued with the pattern of operations established by BTNA over its 40 years providing a talking newspaper service. - policies and procedures The change to cio was the first step in a governance and operational - adopted for the induction and improvement intention but we lost some key potential trustees - training of trustees; unexpectedly and then went into lockdown in early 2020. Although we did - the charity’s organisational maintain our services across lockdown when may other TNs had to close, structure and any wider we have not been able to progress our improvement agenda in the way we network with which the charity hoped. works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. March **2012** **TAR** 2 ## **Section C Objectives and activities** The object of the BTNBVI is to relieve the blind or visually impaired in the Birmingham area by the provision of recorded material read primarily from newspapers and magazines. **Summary of the objects of the charity set out in its governing document** In meeting its objects and to provide public benefit, BTNBVI delivers approx 5 hours of recorded material each week which is provided by post using USB memory sticks to 500 B&VI listeners across Birmingham. This is current material, mostly local, and not readily available by other means. Recordings can also be accessed via our website: www.btnbvi.org **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** March **2012** **TAR** 3 **Additional details of objectives and activities (Optional information)** The charity is run entirely by volunteers working in teams. Our volunteers read and record the material to be included in our audio publications, and perform a variety of administrative tasks You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 4 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** Our first year of operation as a CIO has not been an easy one, blighted as it was by the global Covid pandemic. However, we have managed some significant achievements during this difficult period: - We successfully managed to continue sending out our full complement of publications to all listeners who wished to continue with our service. These publications are: Weekly news; weekly magazine; history talk; monthly news; monthly magazine and miscellany magazine - Our volunteer readers learned new skills enabling them to make audio recordings in their own homes and send them for editing and compiling into the various different publications - Our volunteer technicians also learned new skills enabling them to edit the publications in their own homes, using their own equipment and finding websites which allowed them not only to convert incoming recordings into a different audio format, but also to transfer extremely large files from person to person for copying onto memory sticks for our listeners - We carried out risk assessments enabling us to make a managed return to live studio recordings when circumstances permitted - A new board of Trustees was elected at the AGM in March 2021. The Board holds monthly meetings either on zoom or face-to-face March **2012** **TAR** 5 ## **Section E Financial review** On 20 February 2020 funds were transferred from 505512 Birmingham **Brief statement of the** Talking Newspaper Association (BTNA). This funding (£39674) **charity’s policy on reserves** represents a historic legacy and two smaller direct grants. It is held now against future costs of usb sticks, listener players and studio kit. We intend to invest in developmental activity especially to improve our formal understanding of our listeners’ expectations and needs. There is also a major technical change underway in the telephone network which we expect to have a significant effect on how we operate. **Details of any funds materially None in deficit** ## **Further financial review details (Optional information)** The charity is entirely dependent on donations, grants and legacies You **may choose** to include additional information, where relevant about:  the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** In 2020 during lockdown it proved very difficult to open a charity bank account. BTNBVI trustees had inherited control over the residual assets of BTNA and continued to use the BTNA bank account for ongoing business. This banking problem has now been remedied with a dedicated BTNBVI account in active operation from 29 October 2021 and all funds are now held in that account or a related savings account ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** > **Signature(s)** A D GOWDY **Full name(s) ALFRED DAVID GOWDY Position (eg Secretary, Chair, INTERIM CHAIR etc) Date 31/01/2022** Digitally signed by A D GOWDY DN: C=UK, OU=INTERIM CHAIR, O=BTNBVI, CN=A D GOWDY, E=INFO@BTNBVI.ORG Reason: I am approving this document with my legally binding signatureLocation: BTNBVI Minutes Date: 2022.01.31 11:51:13Z00'00' Foxit PDF Reader Version: 11.1.0 March **2012** **TAR** 6 ## **BIRMINGHAM TALKING NEWSPAPERS FOR THE BLIND & VISUALLY IMPAIRED** ## **CHARITY NUMBER 1185917** ## **FINANCIAL STATEMENTS** ## **For the period ended 31st March 2021** ' ## **ADDRESS** Hopwas TAMWORTH B78 3AG ## **TRUSTEES** Charles Ashton-Gray Rob Halley Daniel Collman Alan Johnson David Widney Kath Collman David Gowdy Lizzy Hun�ng Paul Bryce Tim Badger ## **BIRMINGHAM TALKING NEWSPAPERS FOR THE BLIND AND VISUALLY IMPAIRED - CHARITY NUMBER 1185917** ## **RECEIPT AND PAYMENT ACCOUNTS FOR PERIOD FROM 22ND OCTOBER 2019 TO 31ST MARCH 2021** |**RECEIPTS**
Dona�ons

Interest

**Total receipts**

**PAYMENTS**
Room hire

Technical equipment

Website and email hos�ng

Insurance


**Total payments**

**NET OF RECEIPTS/(PAYMENTS)**

Cash funds at previous period

**Cash funds at period end**

**STATEMENT OF ASSETS AND LIABILITIES**
**AT THE END OF THE PERIOD**
Cash funds (see note 2)
HSBC (held in trust)

Virgin (held in trust)


Other monetary assets

Investment assets

Laptops (not valued)

Other equipment (not valued)


Liabili�es
Accountant's fee


Other administra�on and running
costs
Assets retained for organisa�on's own use (see
note 3)|**C**|**urrent period**
**£**
Unrestricted
9,301

185

9,486

2,040

-

144

221

533

2,938

6,548
39,711

46,259

8,581

37,678

46,259

-

-

-

-

-

500

500

**01/04/20-**
**31/03/21**|**C**|**urrent period**
**£**
Unrestricted
2,015

140

2,155

1,115

3,385

144

220

228

5,092

(2,937 )

42,648

39,711

2,217

37,494

39,711

-

-

-

-

-

-

-

**22/10/19-**
**31/03/20**|
|**T**|**O**| |---|---|---|---|---|---|---|---| |||||||
|| ||


||


||||| ||||||||11,641| ||



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|3,155
3,385
288
441
761| ||||||||8,030| ||
||||
|
|3,611
42,648| ||||||||46,259| ||
||
||||| ||||||
|
|8,581
37,678| ||||||||46,259| ||||||||| ||||||||-| ||||||||| ||||||||-| ||
||
||
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|-
-| ||||||||-| ||||||||500| ||||||||500| ||||||||| Signed by Trustees on behalf of all SIGNATURE PRINT NAME DATE Digitally signed by A D GOWDYDN: C=UK, OU=INTERIM CHAIR, O=BTNBVI, CN=A D GOWDY, E=INFO@BTNBVI.ORGReason: I am approving this document with my legally binding signatureLocation: BTNBVI MinutesDate: 2022.01.31 11:49:19Z00'00'Foxit PDF Reader Version: 11.1.0 ## A D GOWDY ALFRED DAVID GOWDY 31-01-22 ## **NOTES TO THE ACCOUNTS** ## 1 Basis of prepara�on Merger accoun�ng has been applied and the receipts, payments, statement of assets and liabili�es and funds of the unincorporated charity, which was converted to CIO as per note 4 below, has been presented combined. ## 2 Cash funds held Birmingham Talking Newspapers for the Blind and Visually Impaired ("BTNBVI"). However, due to legal documenta�on in accordance with note 4 below, all monies s�ll held in the name of Birmingham Talking Newspapers Associa�on was held on trust for BTNBVI. ## 3 Assets retained for charity's own use Studio equipment (laptops, mixers, USB copiers) for both studios ## 4 Conversion of unincorporated charity to CIO In accordance with the ves�ng declara�on dated 19th December 2019, and resolu�on of the Trustees of Brimingham Talking Newspaper Associa�on registered number 505512 dated 18th July 2019, all property was transferred to Birmingham Talking Newspapers for the Blind and Visually Impaired on 20th February 2020. |Cash at bank held as at that date was as follows:
£
HSBC
Virgin|2181
37493| |---|---| ||39674| Trustees of both organisa�ons were as follows: David Widney Daniel Collman Charles Ashton-Gray Alfred D Gowdy