Trustees’ Annual Report for the period
From 01.04.2022 Period start date To 31.03.2023 Period end date
Charity name: Friends of Dymchurch Recreation ground.
Charity registration number:1185877
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote for the benefit of the inhabitants of Dymchurch and the surrounding area the provision of facilities for recreation. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Identifying recreational facilities required through a process of public consultation and fundraising to support the provision of improved facilities. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have full regard to the guidance issued by the Charity Commission and ensure that all activity contributes solely to the charity’s aims and objectives. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A , we do not make grants. |
| Policy on social investment including program related investment |
Para 1.38 | N/A, this currently not relevant to us or our activities. |
| Contribution made by volunteers |
Para 1.38 | Volunteers assist us in our fundraising events and with public consultations. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity has increased the project’s visibility in the local area and engaged a wide variety and proportion of the community in our proposed project to provide a community building on the recreation ground. It has been successful in hosting several fundraising events and public consultation alongside work with an architect to design a facility that will meet the needs demonstrated by the population of the local area. The charity has worked with experts to assess the viability of the project, including surveyors, ecological experts, planners and architects. Trustees have worked with funding organisations to identify potential sources of income for the project and potential financial support for the facility throughout it’s lifespan. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Balance as of 01.04.2022 was £9460, as the charity has limited outgoings, this is considered a positive situation and the charity has managed to maintain a consistent level of funds whilst meeting the costs associated with progressing the project. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | N/A – this policy is not currently required as we have limited financial liabilities at this stage. |
| Amount of reserves held | Para 1.22 | 0 |
| Reasons for holding zero reserves |
Para 1.22 | Currently have limited financial liabilities. |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
None | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustee vacancies are advertised within the local area and complete skills audits and interviews. New trustees are appointed by existing trustee voting. A provision is made in the constitution for the Parish Council to appoint one trustee. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Friends of Dymchurch Recreation ground. |
|---|---|
| Other name the charity uses | FODR |
| Registered charity number | 1185877 |
| Charity’s principal address | Friends of Dymchurch Recreation ground C/O Dymchurch Parish Council 13 Orgarswick Avenue Dymchurch TN29 0NX |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| SallyDodds-Cook | Chair | |||
| Deana Huurdeman | Vice-Chair | |||
| Bilyana Brazier | ||||
| Alanna Noonan | ||||
| Paul Simms | ||||
| Kimberely Lawrence |
01.04.2022 – 08.12.2023 | |||
| AndyPreston | 01.04.2022 – 08.12.2023 | |||
| Claire Gosney | 01.04.2022 – 08.12.2023 | |||
| Patrice Pettifer | Appointed 08.12.2023 | |||
| Gerald O’Brien | Appointed 08.12.2023 | |||
| Deborah Smith | Appointed 08.12.2023 | |||
| Linda Coker | Appointed 08.12.2023 | |||
| Christopher McCreedy |
Appointed 08.12.2023 | Dymchurch Parish Council | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarauons Slgngd on b•h•W of th• charfty'• tru•tM• Slgnaturn(•} Full nam•l•l Po•lilon1g9 S•¢r•tsry. Ch•lr, •trl SALLX OOOOS _ CHBIIL O•t• 1710112024
Friends of Dymchurch Rec Charity Number: 1185877
Income & Expenditure For the period to 31st March 2023
Friends Of Dymchurch Rec Bank Reconciliation
| Balance as at 01/04/2022 Paid In 05/04/2022 CAF Donation 05/08/2022 Garage Safari 15/09/2022 Day of Syn 30/11/2022 Xmas Fair Paid Out 05/04/2022 Service Charge 17/05/2022 Service Charge 20/06/2022 Service Charge 25/07/2022 Sally Cook - Safari Exps 25/07/2022 Sally Cook - Insurance Renewal 25/07/2022 Alana Noonan - General Exps 19/07/2022 Service Charge 19/08/2022 Service Charge 20/09/2022 Service Charge 18/10/2022 Service Charge 21/11/2022 Service Charge 05/12/2022 Village Hall Hire 07/12/2022 Dymchurch Scouts - Exhib Hall Hire 07/12/2022 Frizbee - Exhibition Printing 07/12/2022 Sally Cook - Xmas Fair, Flyers, Exhib 19/12/2022 Service Charge 17/01/2023 Service Charge 09/02/2023 Bat Survey 20/02/2023 Service Charge 20/03/2023 Service Charge Balance as at 31/03/2023 Held in Cash/Cheques/Paypal 01/04/2022 PayPal Balance April Oct PayPal Income Oct - Mar Paypal Income April Oct PayPal Processing Fee Oct - Mar Processing Fees Total of Cash & Bank Deposits Net Funds Raised in 22/23 |
250.00 £ 405.81 £ 282.50 £ 876.62 £ |
9,460.15 £ 1,814.93 £ 1,491.23 £ |
9,460.15 £ 1,814.93 £ 1,491.23 £ |
|---|---|---|---|
| 7.85 £ 7.00 £ 7.00 £ 55.06 £ 218.00 £ 17.40 £ 7.00 £ 7.00 £ 11.90 £ 7.00 £ 10.67 £ 112.00 £ 50.00 £ 81.83 £ 508.91 £ 7.00 £ 16.61 £ 345.00 £ 7.00 £ 7.00 £ |
|||
| 9,783.85 £ |
|||
| 200.60 £ 110.00 £ 20.00 £ 3.72 -£ 0.48 -£ |
|||
| 326.40 £ |
|||
| 10,110.25 £ |
|||
| 449.50 £ |
Friends of Dymchurch Rec Income & Expenditure Apr 22 - Mar 23
Income
| 05/04/2022 CAF Donation Mr & Mrs Lalley 05/08/2022 Garage Safari 15/09/2022 Day of Syn 30/11/2022 Xmas Fair Paypal Expenditure 05/04/2022 Service Charge 17/05/2022 Service Charge 20/06/2022 Service Charge 25/07/2022 Sally Cook - Safari Exps 25/07/2022 Sally Cook - Insurance 25/07/2022 Alana Noonan - General Exps 19/07/2022 Service Charge 19/08/2022 Service Charge 20/09/2022 Service Charge 18/10/2022 Service Charge 21/11/2022 Service Charge 05/12/2022 Hall Hire - Xmas Fair 07/12/2022 1st Dymchurch Scouts - Exhib Hall Hire 07/12/2022 Frizbee - Exhib Printing 07/12/2022 S Cook - Xmas Fair, Exhib, Flyers 19/12/2022 Service Charge 17/01/2023 Service Charge 09/02/2023 Bat Survey 20/02/2023 Service Charge 20/03/2023 Service Charge Paypal Proft on fund raising events |
250.00 £ 405.81 £ 282.50 £ 876.62 £ £130.00 1,944.93 £ 7.85 £ 7.00 £ 7.00 £ 55.06 £ 218.00 £ 17.40 £ 7.00 £ 7.00 £ 11.90 £ 7.00 £ 10.67 £ 112.00 £ 50.00 £ 81.83 £ 508.91 £ 7.00 £ 16.61 £ 345.00 £ 7.00 £ 7.00 £ 4.20 £ 1,495.43 £ 449.50 £ |
250.00 £ 405.81 £ 282.50 £ 876.62 £ £130.00 1,944.93 £ 7.85 £ 7.00 £ 7.00 £ 55.06 £ 218.00 £ 17.40 £ 7.00 £ 7.00 £ 11.90 £ 7.00 £ 10.67 £ 112.00 £ 50.00 £ 81.83 £ 508.91 £ 7.00 £ 16.61 £ 345.00 £ 7.00 £ 7.00 £ 4.20 £ 1,495.43 £ 449.50 £ |
|---|---|---|
| 7.85 £ 7.00 £ 7.00 £ 55.06 £ 218.00 £ 17.40 £ 7.00 £ 7.00 £ 11.90 £ 7.00 £ 10.67 £ 112.00 £ 50.00 £ 81.83 £ 508.91 £ 7.00 £ 16.61 £ 345.00 £ 7.00 £ 7.00 £ 4.20 £ |
||
| 449.50 £ |