## **Trustees’ Annual Report for the period** **From 01.04.2022 Period start date To 31.03.2023 Period end date** **Charity name: Friends of Dymchurch Recreation ground.** ## **Charity registration number:1185877** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote for the benefit of the
inhabitants of Dymchurch and the
surrounding area the provision of facilities
for recreation.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Identifying recreational facilities required
through a process of public consultation
and fundraising to support the provision of
improved facilities.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have full regard to the
guidance issued by the Charity
Commission and ensure that all activity
contributes solely to the charity’s aims and
objectives.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|N/A , we do not make grants.| |Policy on social investment
including program related
investment|Para 1.38|N/A, this currently not relevant to us or our
activities.| |Contribution made by
volunteers|Para 1.38|Volunteers assist us in our fundraising
events and with public consultations.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity has increased the project’s
visibility in the local area and engaged a
wide variety and proportion of the
community in our proposed project to
provide a community building on the
recreation ground. It has been successful
in hosting several fundraising events and
public consultation alongside work with an
architect to design a facility that will meet
the needs demonstrated by the population
of the local area. The charity has worked
with experts to assess the viability of the
project, including surveyors, ecological
experts, planners and architects.
Trustees have worked with funding
organisations to identify potential sources
of income for the project and potential
financial support for the facility throughout
it’s lifespan.| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Balance as of 01.04.2022 was £9460, as
the charity has limited outgoings, this is
considered a positive situation and the
charity has managed to maintain a
consistent level of funds whilst meeting the
costs associated with progressing the
project.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|N/A – this policy is not currently required as
we have limited financial liabilities at this
stage.| |Amount of reserves held|Para 1.22|0| |Reasons for holding zero
reserves|Para 1.22|Currently have limited financial liabilities.| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||None| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustee vacancies are advertised within the
local area and complete skills audits and
interviews. New trustees are appointed by
existing trustee voting. A provision is made
in the constitution for the Parish Council to
appoint one trustee.| **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Friends of Dymchurch Recreation ground.| |---|---| |Other name the charity uses|FODR| |Registered charity number|1185877| |Charity’s principal address|Friends of Dymchurch Recreation ground
C/O Dymchurch Parish Council
13 Orgarswick Avenue
Dymchurch
TN29 0NX| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||SallyDodds-Cook|Chair||| ||Deana Huurdeman|Vice-Chair||| ||Bilyana Brazier|||| ||Alanna Noonan|||| ||Paul Simms|||| ||Kimberely
Lawrence||01.04.2022 – 08.12.2023|| ||AndyPreston||01.04.2022 – 08.12.2023|| ||Claire Gosney||01.04.2022 – 08.12.2023|| ||Patrice Pettifer||Appointed 08.12.2023|| ||Gerald O’Brien||Appointed 08.12.2023|| ||Deborah Smith||Appointed 08.12.2023|| ||Linda Coker||Appointed 08.12.2023|| ||Christopher
McCreedy||Appointed 08.12.2023|Dymchurch Parish Council| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declarauons Slgngd on b•h•W of th• charfty'• tru•tM• Slgnaturn(•} Full nam•l•l Po•lilon1g9 S•¢r•tsry. Ch•lr, •trl SALLX OOOOS _ CHBIIL O•t• 1710112024 # **Friends of Dymchurch Rec Charity Number: 1185877** # **Income & Expenditure For the period to 31st March 2023** ## **Friends Of Dymchurch Rec Bank Reconciliation** |**Balance as at 01/04/2022**
**Paid In**
05/04/2022 CAF Donation
05/08/2022 Garage Safari
15/09/2022 Day of Syn
30/11/2022 Xmas Fair
**Paid Out**
05/04/2022 Service Charge
17/05/2022 Service Charge
20/06/2022 Service Charge
25/07/2022 Sally Cook - Safari Exps
25/07/2022 Sally Cook - Insurance Renewal
25/07/2022 Alana Noonan - General Exps
19/07/2022 Service Charge
19/08/2022 Service Charge
20/09/2022 Service Charge
18/10/2022 Service Charge
21/11/2022 Service Charge
05/12/2022 Village Hall Hire
07/12/2022 Dymchurch Scouts - Exhib Hall Hire
07/12/2022 Frizbee - Exhibition Printing
07/12/2022 Sally Cook - Xmas Fair, Flyers, Exhib
19/12/2022 Service Charge
17/01/2023 Service Charge
09/02/2023 Bat Survey
20/02/2023 Service Charge
20/03/2023 Service Charge
**Balance as at 31/03/2023**
**Held in Cash/Cheques/Paypal**
01/04/2022 PayPal Balance
April Oct PayPal Income
Oct - Mar Paypal Income
April Oct PayPal Processing Fee
Oct - Mar Processing Fees
**Total of Cash & Bank Deposits**
**Net Funds Raised in 22/23**|250.00
£
405.81
£
282.50
£
876.62
£|**9,460.15**
**£**
1,814.93
£
1,491.23
£|**9,460.15**
**£**
1,814.93
£
1,491.23
£| |---|---|---|---| ||7.85
£
7.00
£
7.00
£
55.06
£
218.00
£
17.40
£
7.00
£
7.00
£
11.90
£
7.00
£
10.67
£
112.00
£
50.00
£
81.83
£
508.91
£
7.00
£
16.61
£
345.00
£
7.00
£
7.00
£||| ||||| |||**9,783.85**
**£**|| |||200.60
£
110.00
£
20.00
£
3.72
-£
0.48
-£|| ||||326.40
£| ||||**10,110.25**
**£**| ||||**449.50**
**£**| ## **Friends of Dymchurch Rec Income & Expenditure Apr 22 - Mar 23** ## **Income** |05/04/2022 CAF Donation Mr & Mrs Lalley
05/08/2022 Garage Safari
15/09/2022 Day of Syn
30/11/2022 Xmas Fair
Paypal
**Expenditure**
05/04/2022 Service Charge
17/05/2022 Service Charge
20/06/2022 Service Charge
25/07/2022 Sally Cook - Safari Exps
25/07/2022 Sally Cook - Insurance
25/07/2022 Alana Noonan - General Exps
19/07/2022 Service Charge
19/08/2022 Service Charge
20/09/2022 Service Charge
18/10/2022 Service Charge
21/11/2022 Service Charge
05/12/2022 Hall Hire - Xmas Fair
07/12/2022 1st Dymchurch Scouts - Exhib Hall Hire
07/12/2022 Frizbee - Exhib Printing
07/12/2022 S Cook - Xmas Fair, Exhib, Flyers
19/12/2022 Service Charge
17/01/2023 Service Charge
09/02/2023 Bat Survey
20/02/2023 Service Charge
20/03/2023 Service Charge
Paypal
Proft on fund raising events|250.00
£
405.81
£
282.50
£
876.62
£
£130.00
1,944.93
£
7.85
£
7.00
£
7.00
£
55.06
£
218.00
£
17.40
£
7.00
£
7.00
£
11.90
£
7.00
£
10.67
£
112.00
£
50.00
£
81.83
£
508.91
£
7.00
£
16.61
£
345.00
£
7.00
£
7.00
£
4.20
£
1,495.43
£
**449.50**
**£**|250.00
£
405.81
£
282.50
£
876.62
£
£130.00
1,944.93
£
7.85
£
7.00
£
7.00
£
55.06
£
218.00
£
17.40
£
7.00
£
7.00
£
11.90
£
7.00
£
10.67
£
112.00
£
50.00
£
81.83
£
508.91
£
7.00
£
16.61
£
345.00
£
7.00
£
7.00
£
4.20
£
1,495.43
£
**449.50**
**£**| |---|---|---| ||7.85
£
7.00
£
7.00
£
55.06
£
218.00
£
17.40
£
7.00
£
7.00
£
11.90
£
7.00
£
10.67
£
112.00
£
50.00
£
81.83
£
508.91
£
7.00
£
16.61
£
345.00
£
7.00
£
7.00
£
4.20
£|| |||| |||**449.50**
**£**|