Th• Mill Community Hub, Cottingham and Mlddloton Annual General Me8liThJ MorKlay 12 February 2024 in the Vluage HaH Annexe Present Simon Hem Chair Sarah Brant Andrew Butcher Swn C(wJ hlan Mthael Curtis n.Medwdl Chr Jo Leanin reasurer Lei h Morrell ITEM 1 Apologim for ab¥•? Apknaies were rULiV fruiii P¥ter Tykjesley (FD. 2 Mlnutss of prnvlous AGM hgld on 13 F•bruary 2023. The minutes of the prevK)us AGM on 13.03.2023 had alreaty been apwo¥ed at the OGM on 13 March 2023. 3 Corfflrn)atk)n and Appoontmont of TnMtw• l Tnjstees present confimied their willingne8s lo stand agwn as Trustees f(Y the coming year. PT had her conlaclod tha Chair lo inforn) him of his wish to re8vJn 08 TrLt8t¢e wrih Immed1& effect. 4 Appolnlmont of C1r, Vl¢• Chalr and Trg•surnr Simon HempsoTrMedwell wa$ proF<Jséd as Chair, exrKessgJ his willingness lo stand and was unanimousty voted into the position. Leigh Morrell was prO[d 8$ vice-cha. exww8ed herwllllngness to sland and wa8 unanlmousty voted into the posrtion. JU L¥411iiiy W¥b wUp0j as Treasurer and aesptte ner expressed wish lo $tsnd down as Soon as 8 repl&emenl was found, She agre&l lo stsnd and was unanimously voled into thg position. O Annu•l Report and Statamont of Account• 2023 The following ffjport was presented by th8 Chalr. The Board begon the year by thanking the pTevious Co Chairs- Sarah Brant alld George We81- Robinson for their hard work and continued ¢ommTtment lo The Mill. The incoming Chair and Chair stated theii 0111 I1 1119 tsvefve monms. Despne ine diffullies ot the Lov experience, Ihey were detemined to Icok forward and increase the momentum ofThe Mill'$ progre88. They1151ed the fdlomng goals. 1. Obtain approval and eompl8te the Car Park Develowent. 2. Incorporate the current Vile Hall Management Committee withln Ihe Mill 3. Tranor the trMierJhip of the VIIW lo The Mill 4. R&assign the Lease of the Annex lo The Mill 5. Improve our communi¢ations, WetrAite arKI profde. 8. Increase Fundraising 7. Conduct a revbw ofthè Milfs rn3 m Conjun¢ with cwrent Business P18n Whilst the wheels of committee8. planning and legal pTrLesses at times move painfvl slcmty, the Board is delighted lo see sBJnificant progress on all the at#)ve. Mike Curtis has
persisted wilh the transfer of the laThJ from the Acre to the Mill. Allhough are awarting the pape back from the Land RISty, all the needj to Compte thB has ken done. Our thanks to Mike for his valued eff¢. Swniw, Letqh Morrell has stuck dog9edty to the task of re-assigning the Lease of the Annex. Desi%te some rather lustre reskK)nses from North Northants Coun¢il. She has made wgnrfKant advanc8s in otrtaining the Le in the Mill's name. The Coltncil have compted a DiLgpidalions suNey whith has dalifd the current state ofthe facilty. This will provide the basis for the Mill's aim to be in cplete control of a building wh we can upgrade as see fft to w4K18 a m(Y8 MI suitable faility During the year we have tegun an Insht sur¥w lo find ¢yJl in I11 what the villagers views are on the current Annex thilty. the needs of ts wmunty within this facilrty and what add'Onal requirements may be required, including the demand for a buikling. We are expectirKJ the rewirt lo be completed in the earty spn'ng. Our Ihanks to Sian cghlan f(Y drv4ing this foThMrd. W¢ have h&J a ¥LK¢¢3sfLrl fundrai81119 yeai, Ixiriyiiiy iii u¥¥r £10,Crf)O from ¥atious events. The vill&Je Fete raised neaty £7.000 whth was a spiendid effort on a mrable wet and windy day. Together wlth a m(Ke sInlured li8t of UFcoming events and a more conctse, updaled Websi18 we are looking to increase thk8 fyure again thks year. The Board is delernined lo have a separate fundraising team to lake charge of this woth. Our thanks to Jo LeaThng for her prompt and accurate work as Treasurer. The Board have a180 oLrtained a premi88s licen¢e so we are abl8 to thge events and serrfe alcohol within tha buibjing and ouishde without the need to app for a temForary permil for each event. Full detsiFs of the li¢ence are on the websrte. We have begun a prccess of settiw up a bar faclllty wlthln the Hall. Tnis wiii Ilkety te a F4PUP sty bar io Degin vthh whib8 we assess the work ne&Jed to upgrad6 the Hairs fitb'ng8. The Bowd tiuhJ Ikke to thank Leyh Moffell for dr1¥r th18 forward. We have suocessfulty compleled Pha80 One of tha Car Pwk- removing thè hedgeruw and greenery along the entrance and refitting fwKing alc9 the sch1 t#)urKlary. We intend to fini8h Phase Two- Ihe #i)IraiiLw wii¥1iublNl dlwj Hvdlm¥y¥ wK Ilili> prIng and then Gompletlng the car pafk itsew laterlhi8 year (Phase Three). This will provth a much-needed 8ep8rate a88$ to the Vlllage Hall and alevlate traffl¢ pressure at 8ctsJd thopoff tkne8. In th• ywr gh•ad, th• Bowd lo •chlw• thè follwing. 1. Complete the out8tanding Wofk on the Cw Park. 2. Complete the outstanding WO on tho Lease. 3. Complete the InsKdM rep)rt and InCe its fThJings wiihn th8 Busil88 Plan and act on its findings. 4 e.rF*AtA a maintftn8np.e p18n for the Hall tt>)gth•r with • mana9•m•nt t88m. 5. Trial the Popup Bar and deveh)p the Hall's intemal fittings lo best surt more pem)anonl faeilrty. 6. Develop a fUndrain9 team and irKroa8e th8 fundraisiw target to £20,000. 7. Recrurt addTtional Trust. Statemen a¢Ac¢ounts The rthme and expenditure kn the fina181 year whjing Decemb 2023 were pyesenled by the Treasurer. There were no quer. The Treasurer was thanked for WO on the statement of accounis and over the Lqsl year.
Income and expendliurn sunwnary for 2023 Incomfr MHBS Int¢rcst Amazon Xma8 Fayrg ne Tasting events Wine Safari donation Chilli Cook donatw)n Royal George SweepstaKe Oon8ttn Bar al wreath mthng cksss Attic sale Summer fete C¢)pperlshop c¢llaclion8 2023 295 22 35.90 1283.CK) 2684.75 2022 74.06 1768.66 748C 80.00 241.rx) 314.(KJ 68SN).48 100.00 TA INCOME 13.172.41 2,693.18 Expondlturo lonos Iwebsitel BC Anywhere machines BC Anywhere charges Pr•mi$98 alcohd lie•ns• NNC Planning SWArchitect8 J Beattie (survey) J Bradghaw (hedge cleA(arKe Harb)rough Fencing Steve Mound (temporary fence) Mill evenl expenses 21.60 104.40 18.28 360.32 295.00 1,929.18 750.00 4,JOO.(10 3.771.82 1.092.00 2.259.45 TAL EXPEND 16,092.0> EXCESS OF INCOME OVER EXPENDITURE {1,919.62) 2,593.18 Bal4n¢o •hoet a• at 31 Decemb•r 2023 Current As¥ets Bank and cash ac¢ounts: BARCLAYS MARKET HARBOROUGH BS CASH CHEQUES 2022 7281.12 37,401.28 658.75 9,559.97 37.106.06 594.74
TOTAL CURREKf ASSErs urrgnt Llabllilles NIL TOTAL CURRENT LIABILITIES- NIL NotAssets 45,341.15 47.260.77 Repr08entod by: A¢¢umul•t•d Fund Balan BIF 47.260.77 44.667.59 {1,919.62) 2,593.18 Th• acGounts for 202? do not need tC aLKlited or kndeFththIty 0xamid. •• the inwme for the yew was under £25.fy)O. The o)unts were approved Conlributkns from a member of the publk present at the meetino emphasised the ImrtanCe of ¢lear and reouLqr communicatrt regarding the project, especialty as progress had teen slower than ortgiTtalty hoped. Jane Smrth's out$tsrKling contribution lo effective CLNnmunication through the Village Newsletter was rted but it was disapwmnting th81 The Mill website, social medra presence and Facetook pag8 hwj not yet proved as influentk8188 had b8en hoped Work will nllnue In an endeaNDur to maxIM thelr coverage. Thè me8ting c108ed at 8.20 pm. Signed Chair....
R&P Accounts
Charity Name N The Mill Community Hub, Cottingham and Middleton 11
Receipts and payments acco
For the period Period start date from 01/01/2023
To
Section A Receipts and payments
Unrestricted Restricted Endowment funds funds funds
to the nearest £
to the nearest £ to the nearest £
A1 Receipts
| A1 Receipts | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Fund Raising | 12,877 | - | - | ||||||||
| Interest | 295 | - | - | ||||||||
| - | - | - | |||||||||
| - | - | - | |||||||||
| - | - | - | |||||||||
| - | - | - | |||||||||
| - | - | - | |||||||||
| - | - | - | |||||||||
| Sub total(Gross income for AR) | 13,172 | - | - |
| A1 Receipts | |||||
|---|---|---|---|---|---|
| Fund Raising | 12,877 | - | - | ||
| Interest | 295 | - | - | ||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| Sub total(Gross income for AR) | 13,172 | - | - | ||
| - - Sub total - Total receipts 13,172 A3 Payments Cost of fundraising 2,610 Carpark costs 12,338 Interrnet 21 Bank and interest charges 123 - - - - - Sub total 15,092 - - Sub total - A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
- - - - - - - - - - - - - - - - - |
||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| A4 Asset and investment purchases, (see table) |
|||||
| - | - | - | |||
| - | - | - | |||
| Sub total | - | - | - |
Page 1
R&P Accounts
| Total payments 15,092 Net of receipts/(payments) - 1,920 A5 Transfers between funds - A6 Cash funds last year end 47,261 Cash funds this year end 45,341 |
- |
|---|---|
| - | |
| - | |
| - | |
| - |
Page 2
R&P Accounts
Section B Statement of assets and liabilities at the end of the
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets |
Details Bank, Building Society & cash Details Details Details Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ Unrestricted funds |
|---|---|---|
| 45,341 | ||
| - | ||
| - | ||
| 45,341 | ||
| OK | ||
| to nearest £ Unrestricted funds |
||
| - | ||
| - | ||
| - | ||
| - | ||
| - | ||
| - | ||
| Fund to which asset belongs |
||
| Fund to which asset belongs |
||
B4 Assets retained for the charity’s own use
Page 3
R&P Accounts
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
| Details Signature |
Print N Fund to which liability relates |
|---|---|
| Joanne L | |
| Simon M |
Page 4
R&P Accounts
o (if any) 185835
ounts
CC16a
Period end date 31/12/2023
Total funds
Last year
to the nearest £ to the nearest £
| 12,877 | - | |
|---|---|---|
| 295 | - | |
| - | - | |
| - | - | |
| - | - | |
| - | - | |
| - | - | |
| - | - | |
| 13,172 | - |
| - | ||||||
|---|---|---|---|---|---|---|
| - | - | |||||
| - | - | |||||
| 13,172 | - | |||||
| 2,610 | - | |
|---|---|---|
| 12,338 | - | |
| 21 | - | |
| 123 | - | |
| - | - | |
| - | - | |
| - | - | |
| - | - | |
| - | - | |
| 15,092 | - |
-
Page 5
R&P Accounts
| 15,092 | - | |||||||
|---|---|---|---|---|---|---|---|---|
| - | 1,920 | - | ||||||
| - | - | |||||||
| 47,261 | - | |||||||
| 45,341 | - |
Page 6
R&P Accounts
e period
| e period | |
|---|---|
| to nearest £ - - - - Restricted funds |
to nearest £ Endowment funds |
| - | - |
| - | - |
| - | - |
| - | - |
| OK to nearest £ - - - - - - Restricted funds |
OK |
|---|---|
| to nearest £ Endowment funds |
|
| - | - |
| - | - |
| - | - |
| - | - |
| - | - |
| - | - |
| Cost (optional) - - - - - |
Current value (optional) |
|---|---|
| - | - |
| - | - |
| - | - |
| - | - |
| - | - |
Cost (optional)
Current value (optional)
| Cost (optional) | Current value (optional) |
|
|---|---|---|
| - | - | |
| - | - | |
| - | - | |
| - | - | |
| - | - | |
| - | - | |
| - | - | |
| - | - |
Page 7
R&P Accounts
| - - - - - - Name Leaning Medwell Amount due (optional) |
- |
|---|---|
| When due (optional) |
|
| Date of approval |
|
| 12/02/24 | |
| 12/02/24 |
Page 8