Th• Mill Community Hub, Cottingham and Mlddloton Annual General Me8liThJ MorKlay 12 February 2024 in the Vluage HaH Annexe Present Simon Hem Chair Sarah Brant Andrew Butcher Swn C(wJ hlan Mthael Curtis n.Medwdl Ch￿r Jo Leanin reasurer Lei h Morrell ITEM 1 Apologim for ab¥•￿? Apknaies were rUL*iV￿ fruiii P¥ter Tykjesley (FD. 2 Mlnutss of prnvlous AGM hgld on 13 F•bruary 2023. The minutes of the prevK)us AGM on 13.03.2023 had alreaty been apwo¥ed at the OGM on 13 March 2023. 3 Corfflrn)atk)n and Appoontmont of TnMtw• l Tnjstees present confimied their willingne8s lo stand agwn as Trustees f(Y the coming year. PT had h￿er conlaclod tha Chair lo inforn) him of his wish to re8vJn 08 TrLt8t¢e wrih Immed￿1& effect. 4 Appolnlmont of C￿1r, Vl¢• Chalr and Trg•surnr Simon HempsoTrMedwell wa$ proF ￿prIng and then Gompletlng the car pafk itsew laterlhi8 year (Phase Three). This will provth a much-needed 8ep8rate a￿88$ to the Vlllage Hall and alevlate traffl¢ pressure at 8ctsJd thopoff tkne8. In th• ywr gh•ad, th• Bowd lo •chlw• thè follwing. 1. Complete the out8tanding Wofk on the Cw Park. 2. Complete the outstanding WO￿ on tho Lease. 3. Complete the InsKdM rep)rt and InC￿e its fThJings wiihn th8 Busil￿88 Plan and act on its findings. 4 e.rF*AtA a maintftn8np.e p18n for the Hall tt>)gth•r with • mana9•m•nt t88m. 5. Trial the Popup Bar and deveh)p the Hall's intemal fittings lo best surt more pem)anonl faeilrty. 6. Develop a fUndrai￿n9 team and irKroa8e th8 fundraisiw target to £20,000. 7. Recrurt addTtional Trust￿. Statemen a¢Ac¢ounts The rthme and expenditure kn the fina￿181 year whjing Decemb￿ 2023 were pyesenled by the Treasurer. There were no quer￿. The Treasurer was thanked for WO￿ on the statement of accounis and over the Lqsl year. Income and expendliurn sunwnary for 2023 Incomfr MHBS Int¢rcst Amazon Xma8 Fayrg ne Tasting events Wine Safari donation Chilli Cook￿ donatw)n Royal George SweepstaKe Oon8tt*n Bar al wreath mthng cksss Attic sale Summer fete C¢)pperlshop c¢llaclion8 2023 295 22 35.90 1283.CK) 2684.75 2022 74.06 1768.66 748C 80.00 241.rx) 314.(KJ 68SN).48 100.00 TA INCOME 13.172.41 2,693.18 Expondlturo lonos Iwebsitel BC Anywhere machines BC Anywhere charges Pr•mi$98 alcohd lie•ns• NNC Planning SWArchitect8 J Beattie (survey) J Bradg*haw (hedge cleA(arKe Harb)rough Fencing Steve Mound (temporary fence) Mill evenl expenses 21.60 104.40 18.28 360.32 295.00 1,929.18 750.00 4,JOO.(10 3.771.82 1.092.00 2.259.45 TAL EXPEND 16,092.0> EXCESS OF INCOME OVER EXPENDITURE {1,919.62) 2,593.18 Bal4n¢o •hoet a• at 31 Decemb•r 2023 Current As¥ets Bank and cash ac¢ounts: BARCLAYS MARKET HARBOROUGH BS CASH CHEQUES 2022 7281.12 37,401.28 658.75 9,559.97 37.106.06 594.74 TOTAL CURREKf ASSErs urrgnt Llabllilles NIL TOTAL CURRENT LIABILITIES- NIL NotAssets 45,341.15 47.260.77 Repr08entod by: A¢¢umul•t•d Fund Balan￿ BIF 47.260.77 44.667.59 {1,919.62) 2,593.18 Th• acGounts for 202? do not need tC* ￿ aLKlited or kndeFththIty 0xami￿d. •• the inwme for the yew was under £25.fy)O. The *o)unts were approved Conlributkns from a member of the publk present at the meetino emphasised the Im￿rtanCe of ¢lear and reouLqr communicat￿rt regarding the project, especialty as progress had teen slower than ortgiTtalty hoped. Jane Smrth's out$tsrKling contribution lo effective CLNnmunication through the Village Newsletter was r￿ted but it was disapwmnting th81 The Mill website, social medra presence and Facetook pag8 hwj not yet proved as influentk8188 had b8en hoped Work will nllnue In an endeaNDur to maxIM￿ thelr coverage. Thè me8ting c108ed at 8.20 pm. Signed Chair.... R&P Accounts **Charity Name N The Mill Community Hub, Cottingham and Middleton 11** ## **Receipts and payments acco** **For the period** Period start date **from** 01/01/2023 **To** ## **Section A Receipts and payments** **Unrestricted Restricted Endowment funds funds funds** ## **to the nearest £** **to the nearest £ to the nearest £** ## **A1 Receipts** |**A1 Receipts**|||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |Fund Raising||**12,877**||||**-**||||**-**|| |Interest||**295**||||**-**||||**-**|| |||**-**||||**-**||||**-**|| |||**-**||||**-**||||**-**|| |||**-**||||**-**||||**-**|| |||**-**||||**-**||||**-**|| |||**-**||||**-**||||**-**|| |||**-**||||**-**||||**-**|| |**_Sub total_**_(Gross income for AR)_||**13,172**||||**-**||||**-**|| |**A1 Receipts**|||||| |---|---|---|---|---|---| |Fund Raising|**12,877**||**-**||**-**| |Interest|**295**||**-**||**-**| ||**-**||**-**||**-**| ||**-**||**-**||**-**| ||**-**||**-**||**-**| ||**-**||**-**||**-**| ||**-**||**-**||**-**| ||**-**||**-**||**-**| |**_Sub total_**_(Gross income for AR)_|**13,172**||**-**||**-**| |**-**
**-**
**_Sub total_ -**
**_Total receipts_ 13,172**
**A3 Payments**
Cost of fundraising
**2,610**
Carpark costs
**12,338**
Interrnet
**21**
Bank and interest charges
**123**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ 15,092**
**-**
**-**
**_Sub total_ -**
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||| ||||||**-**| ||||||**-**| ||||||**-**| ||||||| ||||||**-**| ||||||| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||| ||**-**||**-**||**-**| ||**-**||**-**||**-**| |**_Sub total_**|**-**||**-**||**-**| Page 1 R&P Accounts |**_Total payments_ 15,092**
**_Net of receipts/(payments)_ - 1,920**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**47,261**
**_Cash funds this year end_ 45,341**|**-**| |---|---| ||**-**| ||**-**| ||**-**| ||**-**| Page 2 R&P Accounts ## **Section B Statement of assets and liabilities at the end of the** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**|**Details**
Bank, Building Society & cash
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**Unrestricted**
**funds**| |---|---|---| |||**45,341**| |||**-**| |||**-**| |||**45,341**| |||OK| |||**to nearest £**
**Unrestricted**
**funds**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**Fund to which**
**asset belongs**| |||| |||| |||| |||| |||| |||**Fund to which**
**asset belongs**| |||| |||| |||| |||| |||| |||| |||| |||| **B4 Assets retained for the charity’s own use** Page 3 ## R&P Accounts ## **B5 Liabilities** Signed by one or two trustees on behalf of all the trustees |**Details**
Signature|Print N
**Fund to which**
**liability relates**| |---|---| ||Joanne L| ||Simon M| Page 4 R&P Accounts **o (if any) 185835** ## **ounts** ## **CC16a** Period end date 31/12/2023 ## **Total funds** ## **Last year** **to the nearest £ to the nearest £** |**12,877**||**-**| |---|---|---| |**295**||**-**| |**-**||**-**| |**-**||**-**| |**-**||**-**| |**-**||**-**| |**-**||**-**| |**-**||**-**| |**13,172**||**-**| ||**-**|||||| |---|---|---|---|---|---|---| ||**-**||||**-**|| ||**-**||||**-**|| |||||||| ||**13,172**||||**-**|| |||||||| |**2,610**||**-**| |---|---|---| |**12,338**||**-**| |**21**||**-**| |**123**||**-**| |**-**||**-**| |**-**||**-**| |**-**||**-**| |**-**||**-**| |**-**||**-**| |**15,092**||**-**| **-** Page 5 R&P Accounts |||**15,092**|||||**-**|| |---|---|---|---|---|---|---|---|---| |||||||||| ||**-**|**1,920**||||**-**||| |||**-**||||**-**||| |||**47,261**||||**-**||| |||**45,341**||||**-**||| Page 6 R&P Accounts ## **e period** |**e period**|| |---|---| |**to nearest £**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to nearest £**
**Endowment**
**funds**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|OK| |---|---| ||**to nearest £**
**Endowment**
**funds**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|**Current value**
**(optional)**| |---|---| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| ## **Cost (optional)** **Current value (optional)** |**Cost (optional)**||**Current value**
**(optional)**| |---|---|---| |**-**||**-**| |**-**||**-**| |**-**||**-**| |**-**||**-**| |**-**||**-**| |**-**||**-**| |**-**||**-**| |**-**||**-**| Page 7 R&P Accounts |**-**
**-**
**-**
**-**
**-**
**-**
Name
Leaning
Medwell
**Amount due**
**(optional)**|**-**| |---|---| ||**When due**
**(optional)**| ||| ||| ||| ||| ||| ||Date of
approval| ||12/02/24| ||**12/02/24**| Page 8